Zimmermann
About Us
This iconic Australian brand has stayed true to its original vision: sophisticated femininity, a passion for detail and a love of colour and print. Sisters Nicky and Simone ZIMMERMANN founded their namesake brand in Sydney in 1991.
Early in its evolution, ZIMMERMANN took the bold step of fusing fashion with swimwear and presented it to the world. It immediately found its following with the fashion elite, creating a new point of reference in flattering, feminine and stylish swimwear. While the swimsuit thrust ZIMMERMANN on to the international stage, it has been its optimistic, feminine and consistently desirable collections across its ready‑to‑wear and resort that have propelled it to greater global appeal.
While based at home in Sydney, ZIMMERMANN present their ready‑to‑wear collections each season at Paris Fashion Week. Working with the highly acclaimed designer and long‑time collaborator, Don McQualter, ZIMMERMANN maintains a number of stand‑alone stores across Australia, UK & Europe, China, The US, and the Middle East.
Position Purpose An exciting opportunity exists for an experienced Wholesale Operations Coordinator to join our growing Wholesale Team in our New York City Head Office.
The Wholesale Operations Coordinator will coordinate the administration and dispatch of all US Zimmermann wholesale product for specialty accounts, brining optimism, strong attention to detail, and sophistication in everything they do.
Key Responsibilities Sales Market/Order Entry Period
Cross-check seasonal orders placed at market against internal records to ensure accuracy before production
Manage and update the US sales batch, ensuring all data is accurate and timely
Maintain accurate and up‑to‑date customer records, including contact information and shipping addresses, to support smooth operational processes
Generate and distribute order confirmations and proforma invoices for US wholesale accounts in a timely and professional manner
Receive and cross‑check purchase orders (POs) to verify accuracy against internal records
Warehouse Management/Despatch
Manage operations across two local warehouses located in California and Pennsylvania
Monitor inbound air freights and ensure warehouse is receiving shipments within SLA
Provide imports for inbound shipments to CA 3PL
Monitor integration for inbound shipments to Savino PA, ensuring successful data flow and completion at each stage of the inbound and outbound process
Monitor customer payments and manage the release of orders from the 3PL warehouse
Ensure efficient inventory handling, order fulfillment, and communication with warehouse teams
Track, monitor, and follow up on deliveries to ensure timely and accurate shipment to customers
Track warehouse SLA performance and issue chargebacks for non‑compliance
Quarterly warehouse visits to the warehouse
In Season Tasks
Issue proforma invoices, final invoices, and credit notes to wholesale accounts
Providing tracking information to Wholesale accounts
Update and maintain seasonal delivery schedules
Monitor and process inventory re‑orders and RTV’s
Monitor and communicate and record production delays and cancelations
Manage repairs and write offs with 3PL
Provide regular updates to the US Sales Team and VP on SPS operations by maintaining and updating the US Shipping Status Report throughout the season.
Manage inter‑company transfer at US warehouse
Fulfil uniform orders for brand ambassadors quarterly
General
Partake in bi‑yearly stock takes and conduct investigations
Assist with bi‑yearly sample sales and faulty sales
Maintain manuals (3PL manuals, customer manuals and internal manuals)
Assist AR team with short payments/chargebacks
Assist the Wholesale Operations Manager with day‑to‑day tasks (EDI management, PO cross checking, catalog management)
About you
1‑2 years of experience in a similar role
Excellent organizational skills and problem‑solving ability
High attention to detail
Ability to multi‑task and prioritize
Effective communication and customer service skills
Ability to work independently and as part of a team
Knowledge of the relevant functions of AP21 or equivalent ERP system
A thorough knowledge of MS Excel
Experience in EDI is a plus
Excellent organisation skills and high attention to detail.
Passion for the brand and Fashion retail industry
Desire for a long‑term and fulfilling career journey.
Why join our team?
Bespoke career development plans and access to strong mentors and industry leaders.
Opportunity to grow within an Australian luxury fashion brand with opportunities to work globally.
Competitive package, seasonal uniforming and team member discount
Be part of a responsible fashion house with a focus in leading in sustainability
Only shortlisted candidates will be contacted.
Diversity Statement Zimmermann is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications ensuring a strong corporate commitment to diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at time of application to assist you through the recruitment process.
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Early in its evolution, ZIMMERMANN took the bold step of fusing fashion with swimwear and presented it to the world. It immediately found its following with the fashion elite, creating a new point of reference in flattering, feminine and stylish swimwear. While the swimsuit thrust ZIMMERMANN on to the international stage, it has been its optimistic, feminine and consistently desirable collections across its ready‑to‑wear and resort that have propelled it to greater global appeal.
While based at home in Sydney, ZIMMERMANN present their ready‑to‑wear collections each season at Paris Fashion Week. Working with the highly acclaimed designer and long‑time collaborator, Don McQualter, ZIMMERMANN maintains a number of stand‑alone stores across Australia, UK & Europe, China, The US, and the Middle East.
Position Purpose An exciting opportunity exists for an experienced Wholesale Operations Coordinator to join our growing Wholesale Team in our New York City Head Office.
The Wholesale Operations Coordinator will coordinate the administration and dispatch of all US Zimmermann wholesale product for specialty accounts, brining optimism, strong attention to detail, and sophistication in everything they do.
Key Responsibilities Sales Market/Order Entry Period
Cross-check seasonal orders placed at market against internal records to ensure accuracy before production
Manage and update the US sales batch, ensuring all data is accurate and timely
Maintain accurate and up‑to‑date customer records, including contact information and shipping addresses, to support smooth operational processes
Generate and distribute order confirmations and proforma invoices for US wholesale accounts in a timely and professional manner
Receive and cross‑check purchase orders (POs) to verify accuracy against internal records
Warehouse Management/Despatch
Manage operations across two local warehouses located in California and Pennsylvania
Monitor inbound air freights and ensure warehouse is receiving shipments within SLA
Provide imports for inbound shipments to CA 3PL
Monitor integration for inbound shipments to Savino PA, ensuring successful data flow and completion at each stage of the inbound and outbound process
Monitor customer payments and manage the release of orders from the 3PL warehouse
Ensure efficient inventory handling, order fulfillment, and communication with warehouse teams
Track, monitor, and follow up on deliveries to ensure timely and accurate shipment to customers
Track warehouse SLA performance and issue chargebacks for non‑compliance
Quarterly warehouse visits to the warehouse
In Season Tasks
Issue proforma invoices, final invoices, and credit notes to wholesale accounts
Providing tracking information to Wholesale accounts
Update and maintain seasonal delivery schedules
Monitor and process inventory re‑orders and RTV’s
Monitor and communicate and record production delays and cancelations
Manage repairs and write offs with 3PL
Provide regular updates to the US Sales Team and VP on SPS operations by maintaining and updating the US Shipping Status Report throughout the season.
Manage inter‑company transfer at US warehouse
Fulfil uniform orders for brand ambassadors quarterly
General
Partake in bi‑yearly stock takes and conduct investigations
Assist with bi‑yearly sample sales and faulty sales
Maintain manuals (3PL manuals, customer manuals and internal manuals)
Assist AR team with short payments/chargebacks
Assist the Wholesale Operations Manager with day‑to‑day tasks (EDI management, PO cross checking, catalog management)
About you
1‑2 years of experience in a similar role
Excellent organizational skills and problem‑solving ability
High attention to detail
Ability to multi‑task and prioritize
Effective communication and customer service skills
Ability to work independently and as part of a team
Knowledge of the relevant functions of AP21 or equivalent ERP system
A thorough knowledge of MS Excel
Experience in EDI is a plus
Excellent organisation skills and high attention to detail.
Passion for the brand and Fashion retail industry
Desire for a long‑term and fulfilling career journey.
Why join our team?
Bespoke career development plans and access to strong mentors and industry leaders.
Opportunity to grow within an Australian luxury fashion brand with opportunities to work globally.
Competitive package, seasonal uniforming and team member discount
Be part of a responsible fashion house with a focus in leading in sustainability
Only shortlisted candidates will be contacted.
Diversity Statement Zimmermann is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications ensuring a strong corporate commitment to diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at time of application to assist you through the recruitment process.
#J-18808-Ljbffr