Trinity College-Hartford
Executive Administrative Assistant
Trinity College-Hartford, Hartford, Connecticut, us, 06112
Overview
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students from forty-three states and ninety-one countries, we cultivate strong connections with surrounding neighbors and institutions in Hartford and the region. Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Position
The Executive Assistant manages overall administrative operations for the division and provides administrative support (scheduling, materials preparation, budget/financial review, travel arrangements, etc.) to Senior Leaders (VP of Advancement, AVP for Advancement, and Senior Philanthropic Advisor). Interacts with external and internal constituents, including donors and prospective donors, the President Executive Leadership Team, faculty, volunteers and vendors. Responsible for handling confidential, sensitive information and matters related to the division. Duties and Responsibilities
Provides daily support to Advancement's leadership in a fast-paced environment, proactive and flexible; manages sensitive and confidential matters with discretion. Ability to understand needs/projects and accomplish tasks efficiently. Ability to thrive in a busy atmosphere requiring excellent organizational skills, prioritization, multi-tasking, and meeting deadlines. Arranges and manages calendars based on goals and priorities; plans and schedules events such as retreats or meetings. Provides financial and purchasing support including managing budgets, maintaining budget lines, and ordering/managing supplies for the division/department. Anticipates and facilitates preparation for projects and meetings, coordinating Advancement materials for Board of Trustees and Sub-Committee meetings and other internal stakeholder group meetings. Assists in preparing reports, presentations, letters, memos, and other materials for internal and external meetings; may attend meetings to take minutes/notes. Makes travel plans and arrangements; processes reimbursements. May assist with recruiting and training of other departmental/division administrative staff. Demonstrates high integrity, professionalism, and interpersonal skills that support collaborative work. Exhibits strong writing and editing skills. Generates reports, mail merges, label/nametag production, and data entry. Performs other related duties as assigned based on departmental needs. Qualifications
Strong organizational and communication skills; ability to manage multiple priorities with confidentiality and discretion. Proficiency in calendar management, document preparation, and basic financial/budget support. Ability to work in a fast-paced environment and collaborate with multiple stakeholders. Employment type
Full-time Job function
Health Care Provider Industry
Hospitals and Health Care
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Trinity is a highly selective, independent, nonsectarian liberal arts institution located in Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students from forty-three states and ninety-one countries, we cultivate strong connections with surrounding neighbors and institutions in Hartford and the region. Trinity College prepares students to be bold, independent thinkers who lead transformative lives. Position
The Executive Assistant manages overall administrative operations for the division and provides administrative support (scheduling, materials preparation, budget/financial review, travel arrangements, etc.) to Senior Leaders (VP of Advancement, AVP for Advancement, and Senior Philanthropic Advisor). Interacts with external and internal constituents, including donors and prospective donors, the President Executive Leadership Team, faculty, volunteers and vendors. Responsible for handling confidential, sensitive information and matters related to the division. Duties and Responsibilities
Provides daily support to Advancement's leadership in a fast-paced environment, proactive and flexible; manages sensitive and confidential matters with discretion. Ability to understand needs/projects and accomplish tasks efficiently. Ability to thrive in a busy atmosphere requiring excellent organizational skills, prioritization, multi-tasking, and meeting deadlines. Arranges and manages calendars based on goals and priorities; plans and schedules events such as retreats or meetings. Provides financial and purchasing support including managing budgets, maintaining budget lines, and ordering/managing supplies for the division/department. Anticipates and facilitates preparation for projects and meetings, coordinating Advancement materials for Board of Trustees and Sub-Committee meetings and other internal stakeholder group meetings. Assists in preparing reports, presentations, letters, memos, and other materials for internal and external meetings; may attend meetings to take minutes/notes. Makes travel plans and arrangements; processes reimbursements. May assist with recruiting and training of other departmental/division administrative staff. Demonstrates high integrity, professionalism, and interpersonal skills that support collaborative work. Exhibits strong writing and editing skills. Generates reports, mail merges, label/nametag production, and data entry. Performs other related duties as assigned based on departmental needs. Qualifications
Strong organizational and communication skills; ability to manage multiple priorities with confidentiality and discretion. Proficiency in calendar management, document preparation, and basic financial/budget support. Ability to work in a fast-paced environment and collaborate with multiple stakeholders. Employment type
Full-time Job function
Health Care Provider Industry
Hospitals and Health Care
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