Family & Children's Place
Overview
HR Administrator role at
Family & Children's Place . The Human Resources (HR) Administrator plays a key role in ensuring the smooth and accurate execution of the agency’s HR operations, including payroll and benefits administration. This position manages a wide range of administrative responsibilities requiring strong knowledge of HR systems, organizational policies, and general office practices. The HR Administrator serves as a central resource for staff support, recordkeeping, compliance, and process coordination—helping to maintain a well-functioning, responsive, and mission-aligned workplace. Reports to:
Chief Operating Officer Supervises:
No supervisory responsibilities. Responsibilities
Payroll and Time Management: Facilitate payroll processing. Prepare biweekly payroll in Paycom and submit it to the Director of Finance for review and authorization to process, ensuring all pay cycles and deadlines are met. Time tracking system management: Oversee the Agency's time and attendance system in Paycom, ensuring all staff submit and receive appropriate approvals before payroll processing. Labor allocation reports: Coordinate with finance staff to collect, track, and monitor labor allocation for all grant-funded employees within Paycom. Data integrity: Ensure accurate employee records in Paycom and communicate all personnel changes (e.g., new hires, terminations, salary adjustments, benefit deductions, etc.) to Director of Finance in a timely manner for use in final payroll posting and General Ledger entries. Benefits and Retirement Plan Administration: Employee benefits management in coordination with the COO, including communication, enrollments, changes, and terminations, and maintaining vendor rosters. Benefit invoice reconciliation: Reconcile all employee benefit invoices (e.g., health, dental, vision) to assure completeness and accuracy before submitting to finance. Benefits liaison: Provide liaison between plan members and benefit providers, including information and resolving complex claims or issues. 403(b) plan management: Manage enrollments, payroll deductions, and reporting for the Agency’s 403(b) retirement plan; ensure timely and accurate transmission of contributions and deduction data to the plan administrator; provide documentation and administrative support for the annual 403(b) audit. Defined benefit pension plan administration: Perform clerical administration and record-keeping for the frozen defined benefit retirement plan. Recruitment, Onboarding, and Employee Records: Recruitment posting, pre-employment compliance with background checks, new employee onboarding, HR file maintenance, and records management (including periodic background screening, TB tests, driver record checks, and fingerprints as required). General HR Administration and Compliance Support: Manage general administrative duties for HR in coordination with the COO; coordinate approvals for personnel status changes through Paycom; support performance evaluation, worker’s compensation and unemployment claims, leave management (including FMLA), information requests, grant/audit support, HRIS optimization, and other duties as assigned. Minimum qualifications: Bachelor’s degree in a relevant field with 3–5 years of HR experience, including payroll and benefits administration. An equivalent combination of education and experience may be substituted. Experience with Paycom preferred. Job Details
Seniority level : Mid-Senior level Employment type : Full-time Job function : Human Resources Industries : Individual and Family Services Louisville, KY area posting references and related notices may appear in job feeds. Get notified about new Human Resources Administrator jobs in Louisville, KY.
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HR Administrator role at
Family & Children's Place . The Human Resources (HR) Administrator plays a key role in ensuring the smooth and accurate execution of the agency’s HR operations, including payroll and benefits administration. This position manages a wide range of administrative responsibilities requiring strong knowledge of HR systems, organizational policies, and general office practices. The HR Administrator serves as a central resource for staff support, recordkeeping, compliance, and process coordination—helping to maintain a well-functioning, responsive, and mission-aligned workplace. Reports to:
Chief Operating Officer Supervises:
No supervisory responsibilities. Responsibilities
Payroll and Time Management: Facilitate payroll processing. Prepare biweekly payroll in Paycom and submit it to the Director of Finance for review and authorization to process, ensuring all pay cycles and deadlines are met. Time tracking system management: Oversee the Agency's time and attendance system in Paycom, ensuring all staff submit and receive appropriate approvals before payroll processing. Labor allocation reports: Coordinate with finance staff to collect, track, and monitor labor allocation for all grant-funded employees within Paycom. Data integrity: Ensure accurate employee records in Paycom and communicate all personnel changes (e.g., new hires, terminations, salary adjustments, benefit deductions, etc.) to Director of Finance in a timely manner for use in final payroll posting and General Ledger entries. Benefits and Retirement Plan Administration: Employee benefits management in coordination with the COO, including communication, enrollments, changes, and terminations, and maintaining vendor rosters. Benefit invoice reconciliation: Reconcile all employee benefit invoices (e.g., health, dental, vision) to assure completeness and accuracy before submitting to finance. Benefits liaison: Provide liaison between plan members and benefit providers, including information and resolving complex claims or issues. 403(b) plan management: Manage enrollments, payroll deductions, and reporting for the Agency’s 403(b) retirement plan; ensure timely and accurate transmission of contributions and deduction data to the plan administrator; provide documentation and administrative support for the annual 403(b) audit. Defined benefit pension plan administration: Perform clerical administration and record-keeping for the frozen defined benefit retirement plan. Recruitment, Onboarding, and Employee Records: Recruitment posting, pre-employment compliance with background checks, new employee onboarding, HR file maintenance, and records management (including periodic background screening, TB tests, driver record checks, and fingerprints as required). General HR Administration and Compliance Support: Manage general administrative duties for HR in coordination with the COO; coordinate approvals for personnel status changes through Paycom; support performance evaluation, worker’s compensation and unemployment claims, leave management (including FMLA), information requests, grant/audit support, HRIS optimization, and other duties as assigned. Minimum qualifications: Bachelor’s degree in a relevant field with 3–5 years of HR experience, including payroll and benefits administration. An equivalent combination of education and experience may be substituted. Experience with Paycom preferred. Job Details
Seniority level : Mid-Senior level Employment type : Full-time Job function : Human Resources Industries : Individual and Family Services Louisville, KY area posting references and related notices may appear in job feeds. Get notified about new Human Resources Administrator jobs in Louisville, KY.
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