Family & Children's Place is hiring: HR Administrator in Louisville

Overview

HR Administrator role at Family & Children's Place. The Human Resources (HR) Administrator plays a key role in ensuring the smooth and accurate execution of the agency’s HR operations, including payroll and benefits administration. This position manages a wide range of administrative responsibilities requiring strong knowledge of HR systems, organizational policies, and general office practices. The HR Administrator serves as a central resource for staff support, recordkeeping, compliance, and process coordination—helping to maintain a well-functioning, responsive, and mission-aligned workplace.

Reports to: Chief Operating Officer
Supervises: No supervisory responsibilities.

Responsibilities

• Payroll and Time Management: Facilitate payroll processing. Prepare biweekly payroll in Paycom and submit it to the Director of Finance for review and authorization to process, ensuring all pay cycles and deadlines are met.
• Time tracking system management: Oversee the Agency's time and attendance system in Paycom, ensuring all staff submit and receive appropriate approvals before payroll processing.
• Labor allocation reports: Coordinate with finance staff to collect, track, and monitor labor allocation for all grant-funded employees within Paycom.
• Data integrity: Ensure accurate employee records in Paycom and communicate all personnel changes (e.g., new hires, terminations, salary adjustments, benefit deductions, etc.) to Director of Finance in a timely manner for use in final payroll posting and General Ledger entries.

• Benefits and Retirement Plan Administration: Employee benefits management in coordination with the COO, including communication, enrollments, changes, and terminations, and maintaining vendor rosters.
• Benefit invoice reconciliation: Reconcile all employee benefit invoices (e.g., health, dental, vision) to assure completeness and accuracy before submitting to finance.
• Benefits liaison: Provide liaison between plan members and benefit providers, including information and resolving complex claims or issues.
• 403(b) plan management: Manage enrollments, payroll deductions, and reporting for the Agency’s 403(b) retirement plan; ensure timely and accurate transmission of contributions and deduction data to the plan administrator; provide documentation and administrative support for the annual 403(b) audit.
• Defined benefit pension plan administration: Perform clerical administration and record-keeping for the frozen defined benefit retirement plan.

• Recruitment, Onboarding, and Employee Records: Recruitment posting, pre-employment compliance with background checks, new employee onboarding, HR file maintenance, and records management (including periodic background screening, TB tests, driver record checks, and fingerprints as required).

• General HR Administration and Compliance Support: Manage general administrative duties for HR in coordination with the COO; coordinate approvals for personnel status changes through Paycom; support performance evaluation, worker’s compensation and unemployment claims, leave management (including FMLA), information requests, grant/audit support, HRIS optimization, and other duties as assigned.
• Minimum qualifications: Bachelor’s degree in a relevant field with 3–5 years of HR experience, including payroll and benefits administration. An equivalent combination of education and experience may be substituted. Experience with Paycom preferred.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Individual and Family Services

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