University of Houston
Department: Natural Sciences Salary: $36,294 – $39,470
Description Job Summary
The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.
Duties
Provides general assistance and information to students, faculty, and staff as required
Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
Maintains records relating to administrative, financial, and human resources matters
Prepares expenditure and personnel documents; assists with budget reconciliations
Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
Prepares and distributes communications and correspondence on behalf of others
Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
Assists with coordinating events; attends and assists at events as required
Maintains departmental inventory
Marginal Duties
Performs all other duties as assigned
Performs tasks related to specific department/college
Supervisory Responsibilities Direct Reports
May supervise Student Employees
Delegation of Work
May assign work to subordinate(s)
Supervision Given
May supervise the work of student workers
Qualifications Required Education
30 hours of college course work
Required Experience
Minimum of two (2) years of related job experience
License/Certification
None required
Preferred Qualifications
None
Knowledge, Skills And Abilities Knowledge
Knowledge of general office and administration tasks and equipment
knowledge of relevant university policies and procedures
Skills
Good technical skills, including strong proficiency in MS Office and PeopleSoft
Strong analytical and problem solving skills
Excellent interpersonal, communication, and customer service skills
Good attention to detail
Strong organizational skills
Abilities
Ability to work in a timely manner
Ability to multitask
Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
Work Location and Physical Demands Primary Work Location
Works in an office environment
Physical Demands
Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
Must have precise hand-eye coordination and the ability to identify and distinguish colors
Must have the ability to move items of up to 40lbs
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
#J-18808-Ljbffr
Description Job Summary
The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.
Duties
Provides general assistance and information to students, faculty, and staff as required
Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
Maintains records relating to administrative, financial, and human resources matters
Prepares expenditure and personnel documents; assists with budget reconciliations
Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
Prepares and distributes communications and correspondence on behalf of others
Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
Assists with coordinating events; attends and assists at events as required
Maintains departmental inventory
Marginal Duties
Performs all other duties as assigned
Performs tasks related to specific department/college
Supervisory Responsibilities Direct Reports
May supervise Student Employees
Delegation of Work
May assign work to subordinate(s)
Supervision Given
May supervise the work of student workers
Qualifications Required Education
30 hours of college course work
Required Experience
Minimum of two (2) years of related job experience
License/Certification
None required
Preferred Qualifications
None
Knowledge, Skills And Abilities Knowledge
Knowledge of general office and administration tasks and equipment
knowledge of relevant university policies and procedures
Skills
Good technical skills, including strong proficiency in MS Office and PeopleSoft
Strong analytical and problem solving skills
Excellent interpersonal, communication, and customer service skills
Good attention to detail
Strong organizational skills
Abilities
Ability to work in a timely manner
Ability to multitask
Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
Work Location and Physical Demands Primary Work Location
Works in an office environment
Physical Demands
Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
Must have precise hand-eye coordination and the ability to identify and distinguish colors
Must have the ability to move items of up to 40lbs
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
#J-18808-Ljbffr