UT Southwestern Medical Center
Sr Administrative Assistant II, Pediatric Hospital Medicine
UT Southwestern Medical Center, Dallas, Texas, United States, 75215
Sr Administrative Assistant II, Pediatric Hospital Medicine
Job Summary
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. The Department of Pediatrics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. This position will work closely with the Division's Lead Administrator to ensure the administrative operations within the division are efficient and met with a keen sense of business acumen. As a valued team member, you are responsible for providing comprehensive operational support to the division's faculty members, medical directors, and research personnel. This includes, calendar management, coordinating travel and processing expenses, supply orders, assist in preparing presentation(s) including hosting virtual and in-person conferences/meetings, serving as the division time editor, managing faculty clinical schedules, and other duties as assigned.
Benefits
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Required
EXPERIENCE AND EDUCATION
Education: High School Graduate or equivalent.
Experience: 4 years related work experience or may consider higher completed education in lieu of experience.
Job Duties
Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information.
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location
Texas-Dallas-5323 Harry Hines Blvd
Job Type
Administrative/Clerical
Organization
423017 - PD-Pediatric Hospitalists
#J-18808-Ljbffr
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. The Department of Pediatrics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. This position will work closely with the Division's Lead Administrator to ensure the administrative operations within the division are efficient and met with a keen sense of business acumen. As a valued team member, you are responsible for providing comprehensive operational support to the division's faculty members, medical directors, and research personnel. This includes, calendar management, coordinating travel and processing expenses, supply orders, assist in preparing presentation(s) including hosting virtual and in-person conferences/meetings, serving as the division time editor, managing faculty clinical schedules, and other duties as assigned.
Benefits
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Required
EXPERIENCE AND EDUCATION
Education: High School Graduate or equivalent.
Experience: 4 years related work experience or may consider higher completed education in lieu of experience.
Job Duties
Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information.
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location
Texas-Dallas-5323 Harry Hines Blvd
Job Type
Administrative/Clerical
Organization
423017 - PD-Pediatric Hospitalists
#J-18808-Ljbffr