UT Southwestern Medical Center
Sr Administrative Assistant II, Pediatric Neurology
UT Southwestern Medical Center, Dallas, Texas, United States, 75215
Sr Administrative Assistant II, Pediatric Neurology
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WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. First 90 days onsite for training. After training 3 days a week in office, every Wednesday will be one of the in office days. This position provides comprehensive administrative support to research faculty and staff, handling tasks such as coordinating travel arrangements, ordering and maintaining lab supplies, and reconciling expenses. The role requires proficiency in procurement systems and PeopleSoft, as well as the ability to track and manage orders accurately. Additionally, the position involves monitoring deliveries, troubleshooting order issues, maintaining detailed records, and performing other assigned duties. The ideal candidate will ensure smooth logistical operations, contributing to an efficient research environment.
Job Duties
Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information.
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Experience & Education
Education: High School Graduate or equivalent.
Experience: 4 years related work experience or may consider higher completed education in lieu of experience.
Security & EEO Statement Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination.
Primary Location Texas-Dallas-5323 Harry Hines Blvd
Job Details Organization: 423016 - PD-Neurology
Schedule: Full‑time
Shift: Day
Employee Status: Regular
Job Type: Standard
Job Posting: Oct 23, 2025, 12:56:09 AM
#J-18808-Ljbffr
WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. First 90 days onsite for training. After training 3 days a week in office, every Wednesday will be one of the in office days. This position provides comprehensive administrative support to research faculty and staff, handling tasks such as coordinating travel arrangements, ordering and maintaining lab supplies, and reconciling expenses. The role requires proficiency in procurement systems and PeopleSoft, as well as the ability to track and manage orders accurately. Additionally, the position involves monitoring deliveries, troubleshooting order issues, maintaining detailed records, and performing other assigned duties. The ideal candidate will ensure smooth logistical operations, contributing to an efficient research environment.
Job Duties
Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information.
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Experience & Education
Education: High School Graduate or equivalent.
Experience: 4 years related work experience or may consider higher completed education in lieu of experience.
Security & EEO Statement Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination.
Primary Location Texas-Dallas-5323 Harry Hines Blvd
Job Details Organization: 423016 - PD-Neurology
Schedule: Full‑time
Shift: Day
Employee Status: Regular
Job Type: Standard
Job Posting: Oct 23, 2025, 12:56:09 AM
#J-18808-Ljbffr