Fisher Phillips
Overview
Litigation Secretary (Portland, Maine; Full-time, Hybrid) — Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled Litigation Secretary to join our Portland, Maine office. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence. Responsibilities
Formatting briefs, pleadings, correspondence and other legal documents. Filing of legal documents with state and federal courts (e-filing knowledge required). Regularly and accurately proofreading all documents to ensure accuracy and completeness prior to distribution or filing. Updating and maintaining client files. Maintaining attorney calendars through Outlook and Milana Docketing system (i.e., scheduling appointments, calendaring due dates, etc.). Organizing and coordinating travel arrangements for assigned attorneys. Accurately entering, reviewing and revising timekeeper timesheets, including consistent identification of litigation codes when applicable. Preparing attorney reimbursements and mileage. Reviewing and ensuring accuracy of vendor invoices; preparing accurate check requests and timely submitting invoices for payment to client or accounting. Participating in the timely review and submission of pre-bills and/or client bills. Qualifications
Minimum of a high school diploma required (college degree preferred but not required). A minimum of five years of experience as a legal secretary is required. Proficiency with Lexis Nexis, Westlaw, Pacer, ECF, iManage or a document management system, Milana Docketing, and Concur. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Accurate typing at a net speed of 65+ wpm (shorthand/speed writing a plus). Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Time Entry, e-filing and database software. Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways. We offer a comprehensive benefits package including health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays. We also provide 24/7 telehealth services, wellness programs, and additional optional benefits designed to support your lifestyle. To learn more about our firm, visit us at www.fisherphillips.com. Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws. The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time. Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.
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Litigation Secretary (Portland, Maine; Full-time, Hybrid) — Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled Litigation Secretary to join our Portland, Maine office. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence. Responsibilities
Formatting briefs, pleadings, correspondence and other legal documents. Filing of legal documents with state and federal courts (e-filing knowledge required). Regularly and accurately proofreading all documents to ensure accuracy and completeness prior to distribution or filing. Updating and maintaining client files. Maintaining attorney calendars through Outlook and Milana Docketing system (i.e., scheduling appointments, calendaring due dates, etc.). Organizing and coordinating travel arrangements for assigned attorneys. Accurately entering, reviewing and revising timekeeper timesheets, including consistent identification of litigation codes when applicable. Preparing attorney reimbursements and mileage. Reviewing and ensuring accuracy of vendor invoices; preparing accurate check requests and timely submitting invoices for payment to client or accounting. Participating in the timely review and submission of pre-bills and/or client bills. Qualifications
Minimum of a high school diploma required (college degree preferred but not required). A minimum of five years of experience as a legal secretary is required. Proficiency with Lexis Nexis, Westlaw, Pacer, ECF, iManage or a document management system, Milana Docketing, and Concur. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Accurate typing at a net speed of 65+ wpm (shorthand/speed writing a plus). Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Time Entry, e-filing and database software. Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways. We offer a comprehensive benefits package including health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays. We also provide 24/7 telehealth services, wellness programs, and additional optional benefits designed to support your lifestyle. To learn more about our firm, visit us at www.fisherphillips.com. Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws. The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time. Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.
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