L3Harris Technologies
Executive Assistant to Aerojet Rocketdyne Supply Chain VP
L3Harris Technologies, Huntsville, Alabama, United States, 35824
Executive Assistant to Aerojet Rocketdyne Supply Chain VP
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Executive Assistant to Aerojet Rocketdyne Supply Chain VP
role at
L3Harris Technologies
Direct message the job poster from L3Harris Technologies
Overview This position reports directly to the Aerojet Rocketdyne (AR) segment Supply Chain VP and also provides administrative support to the AR segment Quality Sr. Director. This role will collaborate with the Missile Solutions (MS) sector and AR segment executive assistants to support site events at the Huntsville Headquarters site and provide coverage during PTO and vacancies of other assistants.
Responsibilities
Management of schedules, special presentation preparation, coordination of special events, conference room meeting setup, travel arrangements, expense reporting, food services and support of communications to executives and customers.
Frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies with diplomacy and judgment to resolve conflicting needs; handle sensitive internal and proprietary data discreetly.
Maintain an inventory of supplies with ordering authority that may eventually include delegated buyer authority.
Essential Functions
Under minimal supervision, perform a variety of executive administrative support duties that are complex in nature and require judgment and initiative.
30% Scheduling, calendar maintenance and direct report coordination for the Supply Chain VP and Quality Sr Director.
30% Support of HQ site events and functional meetings, including catering, coordination, room assignments and stakeholder communications. Supports the Strategic Systems Huntsville-based group with customer events.
20% Travel Booking & Expense Reporting for leaders, with responsibility to monitor for travel issues and changes.
15% Functional team support, business rhythm and performance data collection and dissemination.
5% Other duties as assigned.
Up to 10% business travel to other sites may be required, as needed.
Ability to obtain U.S. Security Clearance.
Qualifications
Bachelor’s Degree and minimum 4 years of prior relevant administrative experience. Graduate Degree and a minimum of 2 years of prior related administrative experience. In lieu of a degree, minimum of 8 years of prior related administrative experience.
4+ years’ experience with Microsoft Office tools (Word, Excel, PowerPoint, Outlook, Teams and Zoom).
2+ years experience as Senior Administrative Assistant required.
Preferred Additional Skills
Must possess strong organization skills and attention to detail.
Ability to multi-task with frequent interruptions and critical time constraints.
Demonstrate high level of maturity and confidentiality relating to sensitive information.
Maintain sensitive documents/files for leaders.
Effectively prioritize assignments, providing consistent quality results.
Assists in analyzing and establishing plans to meet key project objectives, and to identify and resolve issues.
Assist in monitoring and managing critical department and project information, and schedules.
Provide administrative guidance for activities in defined scope of responsibilities.
Effectively work as a team member.
Successfully establish and maintain cooperative working relationships.
Provide guidance and mentoring to other assistants.
Effectively communicate with all levels of management and individual contributors.
Prior Aerospace & Defense Industry experience.
Knowledge of Oracle MRP systems a plus.
Sharepoint administration.
EEO and Security L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions. L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.
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Executive Assistant to Aerojet Rocketdyne Supply Chain VP
role at
L3Harris Technologies
Direct message the job poster from L3Harris Technologies
Overview This position reports directly to the Aerojet Rocketdyne (AR) segment Supply Chain VP and also provides administrative support to the AR segment Quality Sr. Director. This role will collaborate with the Missile Solutions (MS) sector and AR segment executive assistants to support site events at the Huntsville Headquarters site and provide coverage during PTO and vacancies of other assistants.
Responsibilities
Management of schedules, special presentation preparation, coordination of special events, conference room meeting setup, travel arrangements, expense reporting, food services and support of communications to executives and customers.
Frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies with diplomacy and judgment to resolve conflicting needs; handle sensitive internal and proprietary data discreetly.
Maintain an inventory of supplies with ordering authority that may eventually include delegated buyer authority.
Essential Functions
Under minimal supervision, perform a variety of executive administrative support duties that are complex in nature and require judgment and initiative.
30% Scheduling, calendar maintenance and direct report coordination for the Supply Chain VP and Quality Sr Director.
30% Support of HQ site events and functional meetings, including catering, coordination, room assignments and stakeholder communications. Supports the Strategic Systems Huntsville-based group with customer events.
20% Travel Booking & Expense Reporting for leaders, with responsibility to monitor for travel issues and changes.
15% Functional team support, business rhythm and performance data collection and dissemination.
5% Other duties as assigned.
Up to 10% business travel to other sites may be required, as needed.
Ability to obtain U.S. Security Clearance.
Qualifications
Bachelor’s Degree and minimum 4 years of prior relevant administrative experience. Graduate Degree and a minimum of 2 years of prior related administrative experience. In lieu of a degree, minimum of 8 years of prior related administrative experience.
4+ years’ experience with Microsoft Office tools (Word, Excel, PowerPoint, Outlook, Teams and Zoom).
2+ years experience as Senior Administrative Assistant required.
Preferred Additional Skills
Must possess strong organization skills and attention to detail.
Ability to multi-task with frequent interruptions and critical time constraints.
Demonstrate high level of maturity and confidentiality relating to sensitive information.
Maintain sensitive documents/files for leaders.
Effectively prioritize assignments, providing consistent quality results.
Assists in analyzing and establishing plans to meet key project objectives, and to identify and resolve issues.
Assist in monitoring and managing critical department and project information, and schedules.
Provide administrative guidance for activities in defined scope of responsibilities.
Effectively work as a team member.
Successfully establish and maintain cooperative working relationships.
Provide guidance and mentoring to other assistants.
Effectively communicate with all levels of management and individual contributors.
Prior Aerospace & Defense Industry experience.
Knowledge of Oracle MRP systems a plus.
Sharepoint administration.
EEO and Security L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions. L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.
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