Advia Credit Union
Overview
Vendor Management Specialist role at Advia Credit Union. Employment Type:
Full-Time, Hybrid Entry Salary Range:
$25.30-$30.36 per hour with an annual award opportunity based on individual and credit union performance. Comprehensive Benefits Package includes health & wellness, financial security, time off, professional growth, and additional perks. What You Should Know About The Role
The Vendor Management Specialist partners with Advia’s vendor owners to manage vendor relationships and contracts for the credit union, from onboarding to termination. The role uses the vendor management software system to input vendor contracts, place orders for due diligence, track oversight efforts, and produce reports for executive management. The Specialist will attend project meetings to facilitate vendor onboarding, communicate with vendor partners during service interruptions, and track vendor-related issues and remediation. The role ensures that Advia’s vendor management program is compliant with regulatory requirements and industry best practices. This is accomplished by providing outstanding service to both internal and external members, aligned with the credit union’s core values: Act with Integrity, Drive Progress, Build & Strengthen Relationships and Keep People at the Core. What You Should Know About Advia Advia is a fast-growing Credit Union positioned in the top 3% of credit unions in the United States. We serve almost 200,000 members with assets over $3 billion. We offer products and services similar to big banks, with a focus on saving members money while providing financial advantages. The work environment is fast-paced, performance-based, and people-focused, with regular feedback, development opportunities, great benefits, and engaged managers. Major Duties And Responsibilities
Maintain the vendor management software system and ensure all vendor contracts are entered and updated accurately and timely. Ensure decisions related to expired or expiring contracts are documented and that proper notification is provided for terminations. Attend project meetings to facilitate vendor onboarding and coordinate with internal stakeholders and vendor representatives. Work with Advia’s Compliance Attorney to ensure contracts are reviewed and all steps are completed prior to execution. Place orders for due diligence on new and existing vendors, including financial, operational, security, and reputational reviews. Review Business Continuity Plans for third parties. Partner with vendor owners and internal subject matter experts to complete and track oversight efforts for each vendor, including periodic audits, assessments, surveys, and performance reviews. Lead discussions, create agenda items, and facilitate Vendor Management Committee meetings quarterly. Create and produce training materials for vendor relationship managers; keep policies and procedures current as laws and regulations affecting third-party risk management change. Conduct periodic touch-base meetings with vendor owners and assist teammates via the Help Desk as needed. Facilitate communication with vendor partners during service interruptions; ensure service level agreements are met and issues are resolved. Track vendor-related issues and remediation; escalate to senior management as needed. Produce reports for management regarding the status of the vendor management program. Ensure the vendor management program remains compliant with regulatory requirements and industry best practices. Partner with Internal Audit and other credit union departments to facilitate requests during periodic regulatory examinations. Must comply with applicable laws and regulations (including the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control) and follow policies to minimize risk by exercising judgment and adhering to guidelines. Requirements
Experience
Three to five years of similar or related experience, including preparatory experience. Education/Certifications/Licenses
A college degree. Interpersonal Skills
A significant level of trust, credibility and diplomacy is required. Ability to engage in in-depth dialogue and explanations with customers, peers, and outside vendors; communications may involve motivating, influencing, educating and advising others on matters of significance. Physical Requirements
Perform primarily sedentary work with occasional lifting up to 10 lbs. Must be capable of climbing/descending stairs in emergency situations. Able to operate standard office equipment and use a computer for 4-6 hours per day. May be required to work extended hours and must have regular, reliable attendance. Working Conditions
Work indoors in a climate-controlled private office with minimal noise. Mental And/or Emotional Requirements
Ability to work independently or as part of a team, plan and direct work activities, read and follow complex instructions, communicate clearly, and maintain composure under deadlines. Must interact professionally with diverse individuals and maintain high levels of discretion.
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Vendor Management Specialist role at Advia Credit Union. Employment Type:
Full-Time, Hybrid Entry Salary Range:
$25.30-$30.36 per hour with an annual award opportunity based on individual and credit union performance. Comprehensive Benefits Package includes health & wellness, financial security, time off, professional growth, and additional perks. What You Should Know About The Role
The Vendor Management Specialist partners with Advia’s vendor owners to manage vendor relationships and contracts for the credit union, from onboarding to termination. The role uses the vendor management software system to input vendor contracts, place orders for due diligence, track oversight efforts, and produce reports for executive management. The Specialist will attend project meetings to facilitate vendor onboarding, communicate with vendor partners during service interruptions, and track vendor-related issues and remediation. The role ensures that Advia’s vendor management program is compliant with regulatory requirements and industry best practices. This is accomplished by providing outstanding service to both internal and external members, aligned with the credit union’s core values: Act with Integrity, Drive Progress, Build & Strengthen Relationships and Keep People at the Core. What You Should Know About Advia Advia is a fast-growing Credit Union positioned in the top 3% of credit unions in the United States. We serve almost 200,000 members with assets over $3 billion. We offer products and services similar to big banks, with a focus on saving members money while providing financial advantages. The work environment is fast-paced, performance-based, and people-focused, with regular feedback, development opportunities, great benefits, and engaged managers. Major Duties And Responsibilities
Maintain the vendor management software system and ensure all vendor contracts are entered and updated accurately and timely. Ensure decisions related to expired or expiring contracts are documented and that proper notification is provided for terminations. Attend project meetings to facilitate vendor onboarding and coordinate with internal stakeholders and vendor representatives. Work with Advia’s Compliance Attorney to ensure contracts are reviewed and all steps are completed prior to execution. Place orders for due diligence on new and existing vendors, including financial, operational, security, and reputational reviews. Review Business Continuity Plans for third parties. Partner with vendor owners and internal subject matter experts to complete and track oversight efforts for each vendor, including periodic audits, assessments, surveys, and performance reviews. Lead discussions, create agenda items, and facilitate Vendor Management Committee meetings quarterly. Create and produce training materials for vendor relationship managers; keep policies and procedures current as laws and regulations affecting third-party risk management change. Conduct periodic touch-base meetings with vendor owners and assist teammates via the Help Desk as needed. Facilitate communication with vendor partners during service interruptions; ensure service level agreements are met and issues are resolved. Track vendor-related issues and remediation; escalate to senior management as needed. Produce reports for management regarding the status of the vendor management program. Ensure the vendor management program remains compliant with regulatory requirements and industry best practices. Partner with Internal Audit and other credit union departments to facilitate requests during periodic regulatory examinations. Must comply with applicable laws and regulations (including the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control) and follow policies to minimize risk by exercising judgment and adhering to guidelines. Requirements
Experience
Three to five years of similar or related experience, including preparatory experience. Education/Certifications/Licenses
A college degree. Interpersonal Skills
A significant level of trust, credibility and diplomacy is required. Ability to engage in in-depth dialogue and explanations with customers, peers, and outside vendors; communications may involve motivating, influencing, educating and advising others on matters of significance. Physical Requirements
Perform primarily sedentary work with occasional lifting up to 10 lbs. Must be capable of climbing/descending stairs in emergency situations. Able to operate standard office equipment and use a computer for 4-6 hours per day. May be required to work extended hours and must have regular, reliable attendance. Working Conditions
Work indoors in a climate-controlled private office with minimal noise. Mental And/or Emotional Requirements
Ability to work independently or as part of a team, plan and direct work activities, read and follow complex instructions, communicate clearly, and maintain composure under deadlines. Must interact professionally with diverse individuals and maintain high levels of discretion.
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