YMCA of Metro Chicago
Regional Enrollment and Eligibility Coordinator
YMCA of Metro Chicago, Golden, Colorado, United States, 80401
Make A Difference in Your Community - the YMCA is now hiring a Regional Enrollment and Eligibility Coordinator Opportunity!
The YMCA of Metropolitan Chicago is hiring a full-time
Regional Enrollment and Eligibility Coordinator
to facilitate the recruitment and enrollment of youth in the after‑school, camp, and enrichment programs for Buehler YMCA located in Palatine, IL, Sage YMCA located in Crystal Lake, IL, and YMCA Camp Duncan located in Volo, IL.
As the
Regional Enrollment and Eligibility Coordinator , you will facilitate the recruitment and enrollment of youth in the after‑school, camp, and enrichment programs. The Enrollment and Eligibility Coordinator is responsible for ensuring that funding requirements such as Child Care Eligibility Applications, Change of Providers, and Re‑determinations are completed and submitted accurately and in a timely manner in order to maximize billing and funding levels. Additionally, the enrollment and eligibility coordinator must ensure that all YMCA enrollment requirements are completed.
Salary range is $48,000–$50,000 per year with full‑time benefits and opportunities to grow within the organization.
Benefits:
Competitive salaries
reflecting your skills and experience.
Comprehensive health, dental, and vision insurance
for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
Generous PTO
and paid holidays, with flexible work hours for work‑life balance.
403(b) plan
with company contributions for eligible employees after 2 years of service.
Continuous learning opportunities
through workshops and training programs.
Supportive work environment
valuing diversity, equity, and inclusion.
Discounts on programs , employee assistance programs, and company‑sponsored events.
Scope of Responsibilities
Assist the Regional Director of out‑of‑school time and program‑specific directors with recruitment efforts, including distribution of promotional materials to families and attending school‑wide parent/family engagement events such as parent orientation, open houses, and report card pick‑up for OST programs.
Complete childcare eligibility applications and re‑determinations with parent applicants. Determine eligibility, calculate and collect parent co‑payments.
Distribute enrollment packets and parent handbooks to families, ensure comprehensive completion of the enrollment packet and enroll students in the program.
Assist assigned center locations with day camp enrollment.
Maintain tickler file/spreadsheet to ensure timely re‑determination and submission of eligibility. Send notices to parents 30 days prior to eligibility expiration and follow up to ensure that all required documents are submitted.
Develop and maintain eligibility files for all enrolled families.
Maintain sign‑in sheets and have a system for tracking.
Complete childcare billing monthly. Report on unbilled children/days of service and resolve all unbilled issues. Authorize supplemental billings.
Follow up with parents regarding collection of co‑payments and fees. Enter and maintain co‑payment data on tracking spreadsheet.
Manage partnership with CCR&R agencies to ensure submissions are reviewed and families receive clear guidance.
Participate in all audits and ensure documentation is always audit‑ready.
Assist with parent communication and ensure the registration process is seamless.
Minimum Requirements & Preferred Qualifications
Minimum of an Associate’s Degree in Business Administration, Management, Accounting, or equivalent work/education experience.
Ability to travel locally using own vehicle throughout the Chicagoland area (city and suburbs) with current, valid driver's license.
Knowledge and experience in eligibility standards for a childcare program.
Previous administrative experience required.
Demonstrated interpersonal skills to effectively build and maintain relationships with members, team members, and other stakeholders, and to work in a diverse group.
Ability to organize and prioritize multiple, competing priorities to maximize personal and team effectiveness.
Demonstrated member relations/customer service skills and skilled in problem‑solving and complaint resolution.
Proficiency in Microsoft Office (e.g., Word, Excel), email; ability to learn and adapt to new technology.
Outstanding written/verbal communications with the ability to adapt the message to an audience.
Commitment to, and a passion for, the YMCA of Metro Chicago’s mission.
Meet physical qualifications required as outlined in the job description. The YMCA will provide reasonable accommodations for persons with disabilities.
Child Abuse Prevention
Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor.
Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children.
Reporting any suspicious behavior and violation of policy and procedures to your supervisor.
Completing all child abuse prevention training as required.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
Regional Enrollment and Eligibility Coordinator
to facilitate the recruitment and enrollment of youth in the after‑school, camp, and enrichment programs for Buehler YMCA located in Palatine, IL, Sage YMCA located in Crystal Lake, IL, and YMCA Camp Duncan located in Volo, IL.
As the
Regional Enrollment and Eligibility Coordinator , you will facilitate the recruitment and enrollment of youth in the after‑school, camp, and enrichment programs. The Enrollment and Eligibility Coordinator is responsible for ensuring that funding requirements such as Child Care Eligibility Applications, Change of Providers, and Re‑determinations are completed and submitted accurately and in a timely manner in order to maximize billing and funding levels. Additionally, the enrollment and eligibility coordinator must ensure that all YMCA enrollment requirements are completed.
Salary range is $48,000–$50,000 per year with full‑time benefits and opportunities to grow within the organization.
Benefits:
Competitive salaries
reflecting your skills and experience.
Comprehensive health, dental, and vision insurance
for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
Generous PTO
and paid holidays, with flexible work hours for work‑life balance.
403(b) plan
with company contributions for eligible employees after 2 years of service.
Continuous learning opportunities
through workshops and training programs.
Supportive work environment
valuing diversity, equity, and inclusion.
Discounts on programs , employee assistance programs, and company‑sponsored events.
Scope of Responsibilities
Assist the Regional Director of out‑of‑school time and program‑specific directors with recruitment efforts, including distribution of promotional materials to families and attending school‑wide parent/family engagement events such as parent orientation, open houses, and report card pick‑up for OST programs.
Complete childcare eligibility applications and re‑determinations with parent applicants. Determine eligibility, calculate and collect parent co‑payments.
Distribute enrollment packets and parent handbooks to families, ensure comprehensive completion of the enrollment packet and enroll students in the program.
Assist assigned center locations with day camp enrollment.
Maintain tickler file/spreadsheet to ensure timely re‑determination and submission of eligibility. Send notices to parents 30 days prior to eligibility expiration and follow up to ensure that all required documents are submitted.
Develop and maintain eligibility files for all enrolled families.
Maintain sign‑in sheets and have a system for tracking.
Complete childcare billing monthly. Report on unbilled children/days of service and resolve all unbilled issues. Authorize supplemental billings.
Follow up with parents regarding collection of co‑payments and fees. Enter and maintain co‑payment data on tracking spreadsheet.
Manage partnership with CCR&R agencies to ensure submissions are reviewed and families receive clear guidance.
Participate in all audits and ensure documentation is always audit‑ready.
Assist with parent communication and ensure the registration process is seamless.
Minimum Requirements & Preferred Qualifications
Minimum of an Associate’s Degree in Business Administration, Management, Accounting, or equivalent work/education experience.
Ability to travel locally using own vehicle throughout the Chicagoland area (city and suburbs) with current, valid driver's license.
Knowledge and experience in eligibility standards for a childcare program.
Previous administrative experience required.
Demonstrated interpersonal skills to effectively build and maintain relationships with members, team members, and other stakeholders, and to work in a diverse group.
Ability to organize and prioritize multiple, competing priorities to maximize personal and team effectiveness.
Demonstrated member relations/customer service skills and skilled in problem‑solving and complaint resolution.
Proficiency in Microsoft Office (e.g., Word, Excel), email; ability to learn and adapt to new technology.
Outstanding written/verbal communications with the ability to adapt the message to an audience.
Commitment to, and a passion for, the YMCA of Metro Chicago’s mission.
Meet physical qualifications required as outlined in the job description. The YMCA will provide reasonable accommodations for persons with disabilities.
Child Abuse Prevention
Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor.
Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children.
Reporting any suspicious behavior and violation of policy and procedures to your supervisor.
Completing all child abuse prevention training as required.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr