YMCA of Metropolitan Chicago
Regional Enrollment and Eligibility Coordinator
YMCA of Metropolitan Chicago, Lake Zurich, Illinois, United States, 60047
Regional Enrollment and Eligibility Coordinator
Join to apply for the
Regional Enrollment and Eligibility Coordinator
role at
YMCA of Metropolitan Chicago . The YMCA of Metropolitan Chicago is hiring a full‑time Regional Enrollment and Eligibility Coordinator to facilitate the recruitment and enrollment of youth in after‑school, camp, and enrichment programs at Buehler YMCA (Palatine, IL), Sage YMCA (Crystal Lake, IL), and YMCA Camp Duncan (Volo, IL). The Coordinator ensures that funding requirements such as childcare eligibility applications, changes of providers, and re‑determinations are completed accurately and on time to maximize billing and funding levels. The salary range is $48,000-$50,000 per year with full‑time benefits and opportunities to grow within the organization. Benefits
Competitive salaries reflecting your skills and experience. Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership. Generous PTO and paid holidays, with flexible work hours for work‑life balance. 403(b) plan with company contributions for eligible employees after 2 years of service. Continuous learning opportunities through workshops and training programs. Supportive work environment valuing diversity, equity, and inclusion. Discounts on programs, employee assistance programs, and company-sponsored events. Scope of Responsibilities
Assists Regional Director of out of school time and program specific directors with recruitment efforts, including distribution of promotional materials to families and attending school‑wide parent/family engagement events such as parent orientation, open houses and report card pick‑up for OST programs. Completes childcare eligibility applications and re‑determinations with parent applicants. Determines eligibility, calculates and collects parent co‑payments. Distributes enrollment packets and parent handbooks to families, ensures comprehensive completion of the enrollment packet and enrolls students in the program. Assists with assigned center locations with day camp enrollment. Maintains tickler file/spreadsheet to ensure timely re‑determination and submission of eligibility. Sends notices to parents 30 days prior to eligibility expiration and follows up to ensure that all required documents are submitted. Develops and maintains eligibility files on all enrolled families. Maintains sign in sheets and has a system for tracking. Completes childcare billing monthly. Reports on unbilled children/days of service and resolves all unbilled issues. Authorizes supplemental billings. Follows up with parents regarding collection of co‑payments and fees. Enters and maintains co‑payment data on tracking spreadsheet. Manages partnership with CCR&R agencies to ensure submissions are reviewed and our families get clear guidance. Participates in all audits and ensures documentation is always audit ready. Assists with parent communication and ensures the registration process is seamless. Minimum Requirements & Preferred Qualifications
Minimum of an Associate’s Degree in Business Administration, Management, Accounting or equivalent work/education experience. Ability to travel locally using own vehicle throughout the Chicagoland area (city and suburbs) with current, valid driver’s license. Knowledge and experience in eligibility standards for a childcare program. Previous administrative experience required. Demonstrated interpersonal skills to effectively build and maintain relationships with members, team members, and other stakeholders and constituents and to work in a diverse group is required. Ability to organize and prioritize multiple, competing priorities to maximize personal and team effectiveness. Demonstrated member relations/customer service skills and skilled in problem‑solving and complaint resolution. Proficiency in Microsoft Office (e.g. Word, Excel), email; ability to learn and adapt to new technology. Outstanding written/verbal communications with the ability to adapt the message to an audience. Commitment to, and a passion for, the YMCA of Metro Chicago’s mission. Meet physical qualifications required as outlined in the job description. The YMCA will provide reasonable accommodations for persons with disabilities. Child Abuse Prevention
Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor. Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children. Reporting any suspicious behavior and violation of policy and procedures to your supervisor. Completing all child abuse prevention training as required.
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Join to apply for the
Regional Enrollment and Eligibility Coordinator
role at
YMCA of Metropolitan Chicago . The YMCA of Metropolitan Chicago is hiring a full‑time Regional Enrollment and Eligibility Coordinator to facilitate the recruitment and enrollment of youth in after‑school, camp, and enrichment programs at Buehler YMCA (Palatine, IL), Sage YMCA (Crystal Lake, IL), and YMCA Camp Duncan (Volo, IL). The Coordinator ensures that funding requirements such as childcare eligibility applications, changes of providers, and re‑determinations are completed accurately and on time to maximize billing and funding levels. The salary range is $48,000-$50,000 per year with full‑time benefits and opportunities to grow within the organization. Benefits
Competitive salaries reflecting your skills and experience. Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership. Generous PTO and paid holidays, with flexible work hours for work‑life balance. 403(b) plan with company contributions for eligible employees after 2 years of service. Continuous learning opportunities through workshops and training programs. Supportive work environment valuing diversity, equity, and inclusion. Discounts on programs, employee assistance programs, and company-sponsored events. Scope of Responsibilities
Assists Regional Director of out of school time and program specific directors with recruitment efforts, including distribution of promotional materials to families and attending school‑wide parent/family engagement events such as parent orientation, open houses and report card pick‑up for OST programs. Completes childcare eligibility applications and re‑determinations with parent applicants. Determines eligibility, calculates and collects parent co‑payments. Distributes enrollment packets and parent handbooks to families, ensures comprehensive completion of the enrollment packet and enrolls students in the program. Assists with assigned center locations with day camp enrollment. Maintains tickler file/spreadsheet to ensure timely re‑determination and submission of eligibility. Sends notices to parents 30 days prior to eligibility expiration and follows up to ensure that all required documents are submitted. Develops and maintains eligibility files on all enrolled families. Maintains sign in sheets and has a system for tracking. Completes childcare billing monthly. Reports on unbilled children/days of service and resolves all unbilled issues. Authorizes supplemental billings. Follows up with parents regarding collection of co‑payments and fees. Enters and maintains co‑payment data on tracking spreadsheet. Manages partnership with CCR&R agencies to ensure submissions are reviewed and our families get clear guidance. Participates in all audits and ensures documentation is always audit ready. Assists with parent communication and ensures the registration process is seamless. Minimum Requirements & Preferred Qualifications
Minimum of an Associate’s Degree in Business Administration, Management, Accounting or equivalent work/education experience. Ability to travel locally using own vehicle throughout the Chicagoland area (city and suburbs) with current, valid driver’s license. Knowledge and experience in eligibility standards for a childcare program. Previous administrative experience required. Demonstrated interpersonal skills to effectively build and maintain relationships with members, team members, and other stakeholders and constituents and to work in a diverse group is required. Ability to organize and prioritize multiple, competing priorities to maximize personal and team effectiveness. Demonstrated member relations/customer service skills and skilled in problem‑solving and complaint resolution. Proficiency in Microsoft Office (e.g. Word, Excel), email; ability to learn and adapt to new technology. Outstanding written/verbal communications with the ability to adapt the message to an audience. Commitment to, and a passion for, the YMCA of Metro Chicago’s mission. Meet physical qualifications required as outlined in the job description. The YMCA will provide reasonable accommodations for persons with disabilities. Child Abuse Prevention
Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor. Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children. Reporting any suspicious behavior and violation of policy and procedures to your supervisor. Completing all child abuse prevention training as required.
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