G70
Overview Join to apply for the Receptionist role at G70 .
Serves as the first and last impression and connection to G70. Provides reception support by greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization. Provides administrative support when needed to other departments and individuals.
Responsibilities Opens and closes front office gates and preps café and conference rooms for the day.
Answers, screens, and directs phone calls to the office and/or takes messages.
Responds to and screens office visitors via a video, intercom system.
Greets clients, visitors, and guests; determines the purpose of the visit and directs or escorts them to the appropriate location.
Notifies company personnel of visitor arrival.
Offers drinks to visitors and, when able, assists with meeting setup, breakdown and cleanup.
Monitors the cleanliness and tidiness of the reception, conference rooms, and café areas. Assists with ordering and restocking supplies as needed.
Maintains security by following procedures.
Posts information to the company intranet site.
Assists with web conferencing software and troubleshooting.
Maintains employee and department directories.
Processes incoming and outgoing mail, faxes, and deliveries.
Provides parking directions and appropriate validation to clients and consultants based on visit duration.
Monitors and keeps track of check-in/out of office equipment such as cameras and pointers.
Assists with formatting of documents (MS Word, MS Excel, PowerPoint & PDF).
Prepares correspondence and mail outs.
Coordinates with printing, mailing, and courier services.
Maintains deliveries log and notifies recipients of package pickup at front desk.
Scans and copies documents.
Coordinates with vendors to schedule lunch and learn presentations for the office.
Assists with food orders for the team and for office events.
Supports other administrative staff as part of a team.
Assists accounting, IT, marketing, and HR departments with various administrative tasks.
Filing and retrieval of hard copies and electronic documents and emails (MS Outlook).
Information gathering and research via the internet or other methods and summarizing.
Nonessential Duties May be asked to lift/carry up to 25 pounds.
Other tasks as needed.
Minimum Qualification Requirements To perform successfully in this position, an individual must be able to perform the essential duties above in a satisfactory manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience High School diploma and two years minimum experience as a receptionist or assistant performing related duties and tasks; or three or more years of related reception experience and/or training; or equivalent combination of education and experience.
Technology/Computer Skills Familiarity and comfort with multi-line phone systems.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with Adobe Acrobat Professional or Bluebeam; or willingness to learn.
Other Skills Highly professional and respectful with guests and coworkers.
Excellent verbal, written, and listening communication skills.
Excellent interpersonal and customer service skills.
Basic understanding of reception and clerical procedures and systems.
Strong organizational skills and ability to multi-task in a team environment.
Ability to learn quickly under pressure and transition between tasks in a fast-paced environment.
Self-motivated and self-directed.
Ability to read, understand, and follow written instructions.
Ability to listen and understand information and ideas in verbal instructions.
Most work is performed seated at a computer; occasional walking, standing, and use of stairs may be required.
May require reaching overhead.
Location and Hours In-person, on-site Monday to Friday 8:00 AM to 5:00 PM
1-hour lunch (unpaid)
Remote work unavailable due to the nature of the position
Pay Range: $19 - $25/hour, Non-Exempt Hourly
Group 70 International, Inc. is an Equal Opportunity / Affirmative Action Employer
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