Executive Assistant Job at Vinmar International in Houston

Executive Assistant As an Executive Assistant at Vinmar International, you will play a pivotal role in ensuring smooth office operations and providing support to our leadership team. This is an excellent opportunity for a detail-oriented and proactive individual who thrives in a dynamic environment. Key Responsibilities Provide administrative support to senior management, including calendar management, meeting scheduling, and correspondence handling Assist with the preparation and processing of expense reports and financial documentation Maintain filing systems and documentation, ensuring all information is organized and easily accessible Act as the point of contact for incoming communications, handling phone calls and inquiries professionally Coordinate and arrange travel itineraries, accommodations, and logistics for staff and visitors Manage office supplies and inventory, ensuring that the office is well-stocked and organized Support internal and external meetings, preparing materials, and ensuring meeting rooms are ready Contribute to team projects and initiatives as needed Requirements Proven experience as an administrative assistant or similar role, preferably in a corporate environment Excellent organizational skills and attention to detail Strong verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to prioritize tasks and manage time effectively Demonstrated ability to handle confidential information with integrity Experience with travel arrangements and expense reporting is a plus Strong interpersonal skills and a collaborative team spirit Location Houston, TX #J-18808-Ljbffr