Office Administrative Assistant Job at UNIPEC America, Inc. in Houston

Overview We are seeking a highly motivated and service-oriented individual to join our team as an Office Administrative Assistant . The successful candidate will be responsible for performing a wide range of clerical and office-related tasks as well as providing outstanding assistance to our guests and customers. Responsibilities Greet and accommodate visitors, executives, and employees with professionalism and a positive, outgoing demeanor. Coordinate communications, including taking calls, drafting and responding to emails, and interfacing with guests. Maintain office correspondence, including updating directories, sorting, and distributing daily incoming and outgoing mail, packages, faxes, etc. Make travel arrangements and prepare travel itineraries and accommodations. Coordinate and schedule meetings, conference calls, and conference rooms. Update and maintain employee parking and access lists. Maintain access security by following visitors’ procedures. Establish/ update office operating procedures for efficiency. Maintain the cleanliness and organization of the reception, conference rooms, kitchen, storage room, and public areas. Assist with company events and activities. Procure, pick up, and manage office supplies; order and replenish company snacks and beverages; manage inventory. Prepare the Administration department’s expense reports and update expense logs and statements. Review and order business cards. Maintain and manage company vehicles. Foster positive relationships with the building management team, vendors, and coordinate service requests. Serve as a backup to other administrative staff when needed. Other duties as assigned. Requirements Requires punctuality and consistent attendance to ensure coverage during office hours Monday to Friday (8:00 am-5:00 pm) and work fully on-site. High School diploma or equivalent (some college is a plus) Minimum of 3+ years of receptionist and/or administrative assistant experience preferred Experience coordinating complex calendars and itineraries Strong organizational skills Professional demeanor and appearance Strong attention to detail and ability to prioritize in a fast-paced environment Proficient in Microsoft Office Suite Ability to work independently and as part of a team Accessibility even outside of standard working hours Team player who enjoys working collaboratively Exceptional interpersonal and time management skills Office Location: Galleria, Houston, TX 77056 Please note that we will not sponsor, obtain, or petition for temporary visa status (e.g., E, F-1, H-1, H-2, L, B, J, or TN) for candidates for this position or personnel hired for this position. We do not accept unsolicited resumes from third-party recruitment agencies; therefore, we will not pay a fee for resumes submitted. Seniority level Entry level Employment type Contract Job function Administrative and Customer Service Industries: Oil and Gas Referrals increase your chances of interviewing at UNIPEC America, Inc. by 2x Get notified about new Administrative Assistant jobs in Houston, TX . Houston, TX $1,500.00-$3,800.00 1 month ago Houston, TX $54,000.00-$82,000.00 2 days ago Houston, TX $57,000.00-$114,000.00 3 days ago Houston, TX $45,000.00-$50,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr