Ultimate LLC
Job Description
Executive Assistant
$100K-$110K Base + Annual Performance Bonus
Onsite in downtown Denver Mon-Fri 8AM-5PM
About the Role
Our client is a leading global consulting organization that partners with corporations, law firms, and public-sector entities to solve complex business, financial, and strategic challenges. The Executive Assistant will provide senior-level administrative support to firm leaders, ensuring smooth daily operations and consistent follow-through on key initiatives. This position requires strong organizational instincts, attention to detail, and the ability to anticipate needs in a dynamic, fast-paced environment.
Key Responsibilities
- Executive Partnership: Serve as a primary point of contact and organizational support for senior leaders, maintaining awareness of priorities, deadlines, and firm initiatives.
- Scheduling & Coordination: Manage calendars, coordinate high-volume meetings, and arrange travel logistics across multiple time zones.
- Meeting Preparation: Draft agendas, compile materials, create presentations, and capture follow-up actions for leadership meetings.
- Expense & Document Management: Process reimbursements, maintain organized records, and ensure timely completion of administrative workflows.
- Information Tracking: Maintain confidential files, contact lists, and project databases; ensure data accuracy and version control.
- Research & Case Assistance: Conduct background research and compile documents using online databases and internal systems.
- Special Assignments: Support cross-functional projects such as process audits, reporting, or coordination of leadership events.
- Collaborative Mindset: Works well with peers, contributing to team goals and offering assistance when needed.
- Flexibility: Comfortable managing shifting priorities while maintaining a high level of accuracy and service.
- Professional Presence: Communicates clearly and effectively across all levels of the organization.
- Integrity & Discretion: Handles sensitive information with professionalism and sound judgment.
- Initiative: Anticipates needs and proactively identifies opportunities to add value.
- 4+ years of experience providing direct administrative support to executives.
- Bachelor's degree or equivalent combination of education and experience.
- Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint; CRM or document management software a plus.
- Experience in consulting, legal, or other professional services environments preferred.
- Authorized to work in the U.S. without current or future visa sponsorship.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Reference: JN -102025-407566