Administrative Assistant Job at Tiffany & Co. in New York

Overview

Administrative Assistant role at Tiffany & Co. The Administrative Assistant will provide support to the Vice President and the broader team as needed. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.

Responsibilities

• Provide administrative support to the Vice President, including strategic calendar management to ensure daily setup for success of the VP (e.g., time between meetings, prep needed for various presentations, prioritize meeting requests, etc.).
• Serve as the first-line contact for the VP ensuring that all inquiries are dealt with discretely and professionally, coordinating meetings, conference calls, etc.
• Book comprehensive domestic and international travel, coordinating trip planning for multiple travelers and expediting immigration-related paperwork for multiple countries, as well as booking flights, cars, reservations, etc.
• Regularly completes expense reporting/reconciliation via the Expense Visor system.
• Send communications to department staff and leaders from the Vice President.
• Provide support with presentations. Create and compile detailed Excel and PowerPoint documents for leadership and internal/external meetings; ensure that printed copies are available.
• Submit and follow up on IT and facilities requests for the team.
• Ensure functionality of printers, fax, copiers, scanners.
• Ship materials (presentation materials, client gifts, etc.) as needed.

Required Qualifications

• At least 4+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment.
• Strong interest in developing leadership skills.
• Excellent organizational skills.
• Exposure to art, galleries and events.
• Business writing and verbal communication skills.
• Diplomatic communication skills.
• Deadline-driven with flexibility and superior organization skills.
• Quick to adjust to changing priorities.
• Demonstrated interest in learning creative communication and operations management.
• Experience overseeing executive calendar management and travel.
• Proficiency in Microsoft Office, with emphasis on PowerPoint and Excel.

Preferred Qualifications

• Bachelor's degree.
• Experience working in a corporate environment.

Compensation and Benefits

The hiring range for this position ranges from $27.71 - $37.49. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

About Us

Tiffany & Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We’re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights. We’re also committed to providing comprehensive benefits and programs supporting well-being.

Equal Employment Opportunity

The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.