AppleOne is hiring: Administrative Assistant in Costa Mesa

Administrative Assistant (006_138440)

Temporary, Pay: $21 / hr.

CA - Costa Mesa

Key Responsibilities

Provide administrative support, including scheduling, managing correspondence, preparing reports, and organizing files

Serve as a first point of contact for clients—greeting visitors, answering calls / emails, and ensuring a warm, professional customer experience

Support inside sales activities by generating quotes, processing orders, following up with leads, and maintaining client records

Collaborate with the sales team to track opportunities, prepare sales materials, and manage client communications

Assist in coordinating customer orders, deliveries, and post‑sale follow‑up

Maintain and update CRM or other sales tracking systems

Support day‑to‑day office operations and assist with special projects as needed

Think critically, plan, and execute tasks efficiently in a fast‑paced, dynamic environment

Use sound judgment and flexibility to adapt on the fly and keep operations running smoothly

Desired Traits & Qualifications

2+ years of administrative experience, preferably in a customer‑facing or sales support role

Previous inside sales or customer service experience in a small business setting is highly valued

Filing experience strongly preferred

College degree preferred

Strong verbal and written communication skills

Proficiency in Microsoft Office Suite; experience with CRM software is a plus

Organized, detail‑oriented, and able to manage multiple tasks in a busy, fast‑paced environment

Critical thinker with the ability to plan, write, and pivot when needed

Self‑starter with tenacity, eagerness to learn, and a proactive, solutions‑focused mindset

Friendly, professional demeanor and a customer‑first attitude

Schedule

Part‑time schedule, days and hours pending

Assignment Type

Temp, possible Temp‑to‑Hire

Equal Opportunity Employer / Disabled / Protected Veterans

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

The Know Your Rights poster is available here :

AppleOne participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Additional Skills

(none specified)