Han Kun LLP is hiring: Legal Secretary in New York

Overview

Han Kun is a leading full-service law firm with offices worldwide. This role supports the New York office with comprehensive administrative and secretarial duties for attorneys and executives, serving as a liaison with headquarters and other offices. Location: New York, NY (On-site, Full-time).

Role Title: Legal Secretary & Administrative Assistant

Key Responsibilities

• Legal Secretarial Support: Provide high-level secretarial support to attorneys and executives, including calendar management, scheduling meetings, and making travel arrangements.
• Manage and organize physical and electronic filing systems for case-related documents.
• Assist with basic legal research and document retrieval as needed.

• Administrative & Office Management: Serve as the first point of contact for the office, managing phone calls, emails, and in-person visitors with exceptional professionalism.
• Handle general clerical duties, including photocopying, scanning, mailing, and maintaining office supplies.
• Ensure the office environment is tidy, professional, and fully operational.
• Coordinate logistics for meetings and conference calls.

Qualifications & Skills

• Excellent written and spoken English.
• Business fluency in Mandarin required to coordinate with Mandarin-speaking clients. Proven experience (2+ years) as an Administrative Assistant, Legal Secretary, or similar role. Experience in a legal or corporate environment is essential.
• Strong technical skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Impeccable phone etiquette and professional communication skills, both written and verbal.
• Exceptional organizational skills with the ability to prioritize multiple tasks effectively and meet deadlines.
• Meticulous attention to detail and a commitment to accuracy in all tasks.
• High school diploma or equivalent is required; a bachelor’s degree is preferred.

How to Apply

Please submit your resume and a cover letter outlining your qualifications and interest in this position to newyork@us.hankunlaw.com and indicate you are applying for “Legal Secretary & Administrative Assistant.”

Other

EEO statement and company information to be included as applicable. This description reflects the core responsibilities and requirements for the role and is not a job posting for any other purposes.