Inova Health is hiring: Unit Secretary, PRN in Leesburg

Inova Loudoun Hospital is looking for a dedicated Unit Secretary to join our Overflow team. This role will be PRN, 12 Hour Evening Shift, Days Vary.

Overview

Unit Secretary performs a variety of clerical activities to support efficient department operations, provides reception support for the unit, and maintains confidential patient information in accordance with Medical Records guidelines.

Responsibilities

• Performs a variety of clerical activities and unit-specific work to support efficient department operations; copies and faxes records and other information as needed; maintains and updates physician and lab databases; maintains forms and clerical supplies, and ensures maintenance of medical supplies based on par levels; attends staff and committee meetings and takes minutes as requested; prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information; creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; ensures the integrity of the medical record, including patient identification on all chart forms; obtains and files test results, lab reports and treatment in charts; updates patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner; runs and distributes EPIC reports as requested by leader.
• Answers incoming calls and logs all outgoing calls, taking accurate and complete messages; pages program personnel, other departments, and physicians, as needed.
• Assists in answering call bells and communicates patient needs to staff; triages and escalates patient issues to the next care provider if time exceeds five minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of the unit and keeps the Charge Nurse informed of admissions or transfers; coordinates with nurses, patient transport and admission personnel regarding admissions and transfers; schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Ensures all chart documents are placed in the chart in preparation for transfer or discharge; returns old medical records to Medical Records at discharge; scans, faxes and/or sends patient documents to Medical Records in a timely and accurate manner; maintains chart forms in correct placement in the chart; sends thinned charts to new unit upon transfer or to Medical Records upon discharge; transcribes physicians' orders accurately and in a timely manner.
• Greets patients, families and visitors as they enter the unit; provides non-clinical information (e.g., directions to a department, location of a patient’s room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians; monitors patient and visitor movements at the nursing station and provides information to facilitate prompt patient care; ensures that the desk remains covered at all times.
• Generates and maintains tools necessary for patient care (Kardex, MAR, Treatment sheets, Admission Order Forms, Progress Notes, Consult Sheets) and maintains patient census and status boards, log books, and computer databases, ensuring that date and records are current and accurate.
• May perform additional duties as assigned.

Minimum Qualifications

• Education: High School diploma or equivalent
• Certification: Basic Life Support (BLS) certification if also works as a Clinical Tech.

Preferred Qualification

• Healthcare experience

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we’re a national leader in healthcare safety, quality and patient experience. At Inova, we strive to be ever better — to shape a more compassionate future for healthcare.

Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Job Details

• Seniority level: Not Applicable
• Employment type: Part-time
• Job function: Administrative
• Industries: Hospitals and Health Care

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