Unit Secretary-PRN, Nights Job at Inova Health in Alexandria

Overview

Inova Alexandria Hospital is looking for a dedicated Unit Secretary to join our Medical Unit. This role will be PRN, 12 Hour Night Shift, Days Vary, 7:00 p.m. – 7:30 a.m.

Benefits

• Committed to Team Member Health: medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: 25 mental health coaching or therapy sessions per person, per year, at no cost for Inova team members and their immediate family.
• Work/Life Balance: paid time off, paid parental leave.

Unit Secretary Job Responsibilities

• The Unit Secretary performs a variety of clerical activities to support efficient department operations. Provides prompt, efficient reception support for the unit. Provides secretarial support to ensure effective maintenance of confidential patient information.
• Copies and faxes records and other information as needed; Maintains and updates physician and lab databases; Maintains forms and clerical supplies, and ensures maintenance of medical supplies based on par levels; Attends staff and committee meetings and takes minutes as requested; Prepares unit charges as appropriate for specific unit needs.
• Maintains confidential patient information; Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; Ensures the integrity of the medical record, including patient identification on all chart forms; Obtains and files test results, lab reports and treatment in charts; Updates patient charts in GECE/IDX with discharge time and moves them to EDDIS in a timely manner; Runs and distributes EPIC reports as requested by leader.
• Answers incoming and logs all outgoing calls; Takes accurate and complete messages; Pages program personnel, other departments, and physicians as needed.
• Assists in answering call bells and communicates patient needs to staff; Triages and escalates patient issues to the next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates movement of patients into and out of the unit; Keeps the Charge nurse informed of admissions or transfers; Coordinates with nurses, patient transport and admissions personnel regarding admissions and transfers; Schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Ensures chart documents are prepared for transfer or discharge; Returns old medical records to Medical Records at discharge; Scans, faxes and/or sends patient documents to Medical Records in a timely and accurate manner; Maintains chart forms in correct placement; Sends thinned charts to the new unit or to Medical Records upon discharge; Transcribes physicians’ orders accurately and timely.
• Greets patients, families and visitors; Provides non-clinical information and directions; Monitors patient and visitor movements at the nursing station; Ensures desk remains covered at all times.
• Generates and maintains tools for patient care (Kardex, MAR, Treatment sheets, Admission Order Forms, Progress Notes, Consult Sheets); Maintains patient census and status boards, log books, and computer databases, ensuring records are current and accurate.
• May perform additional duties as assigned.

Minimum Qualifications

• Education: High School diploma or equivalent
• Certification: Basic Life Support (BLS) certification if also works as a Clinical Tech.

Preferred Qualifications

• Healthcare experience

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. At Inova, we strive to be ever better — to shape a more compassionate future for healthcare.

Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.