Polaris Pharmacy Services
Cash Application Specialist
Polaris Pharmacy Services, California, Missouri, United States, 65018
Who We Are
At Polaris Pharmacy Services, we’re more than a pharmacy — we’re a dedicated partner in care, transforming how patients experience long‑term, post‑acute, correctional, PACE, and specialty pharmacy services. As industry leaders, we’re raising the bar for quality and coordination across all sites of care, ensuring every patient receives seamless, compassionate, and expert support.
Founded in 2015, Polaris is proud to be locally and independently owned, with a growing national footprint. Our team thrives in a mission‑driven environment where innovation meets purpose, and every role contributes to making a real impact. We offer more than just a job — we provide competitive pay, robust benefits, and genuine opportunities for career advancement.
If you’re passionate about shaping the future of pharmacy and making a difference in the lives of those who need it most, we invite you to grow with us.
Job Summary The Cash Application Specialist is responsible for working in conjunction with the accounting department to ensure daily deposits are posted to the system in a timely, organized, and accurate manner. They will also be responsible for keeping up to date on daily deposits by not being more than two days behind on average for posting daily deposits.
Duties / Responsibilities
Reconcile and research outstanding cash, 835, 3rd party posting, 3rd party aging, and private pay
Balance bulk payments from all payor classes to patient accounts and 3rd parties
Run credit card transactions process
Run reports for posting and reconciling payments and credit card charges
Reconcile zero balance EOB’s - When insurance companies recoup/pay in bulk and no payment is received
Note patient accounts when needed
Follow all applicable government regulations including HIPAA
Comply with departmental policies regarding safety, attendance, and dress code
Review end of month aging to ensure cash posting accuracy
Answer telephone calls to take payments from customers
Other duties as assigned by Department Manager
Qualifications / Competencies To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Skills / Abilities
Able to read, write, speak, and understand the English language
Able to work in a fast‑paced environment
Basic computer knowledge skills required
Basic math and analytical skills
Proficient in Microsoft Word, Excel, and Outlook required
Customer Service
Results‑oriented
Good organization/Attention to detail
Able to work at a moderate speed
Able to work during inclement weather
Reliable
Problem solver
Able to work various shifts and days
Adaptability to an ever‑changing environment
Education And/or Experience
High School diploma or equivalent required
Framework LTC & General computer knowledge & 10‑key Number Entry preferred
Knowledge of Sage preferred
Previous pharmacy experience preferred (one or more years of long‑term care experience preferred)
Physical Demands
May sit or stand seven (7) to ten (10) hours per day
The employee is occasionally required to sit; climb or balance; and stoop, kneel, bend, walk
May be necessary to work extended hours as needed
May lift and/or move up to thirty pounds
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role
Holiday & PTO Policy
Paid holidays are provided annually, with 6 days offered each year, along with 5 sick days.
Employees earn up to 10 PTO days each year, with rollover options and milestone bonuses.
Employees have the option to cash out up to 10 PTO hours each quarter for added financial flexibility.
Please note, because we are a pharmacy most of our locations are open 24‑hours a day, 7 days a week and therefore schedules may change as determined by the needs of the business.
Benefits For Full Time Employees
Medical, Dental, and Vision insurance
401(k) (available for Part Time & Full Time EEs)
Company Paid Life insurance
Short‑term and Long‑term disability insurance
Tuition reimbursement
Personal Time Off (PTO)
Competitive pay with annual performance reviews and merit‑based raises
Career growth potential
Annual on‑site voluntary Flu Vaccines
Employee referral bonus program
#J-18808-Ljbffr
Founded in 2015, Polaris is proud to be locally and independently owned, with a growing national footprint. Our team thrives in a mission‑driven environment where innovation meets purpose, and every role contributes to making a real impact. We offer more than just a job — we provide competitive pay, robust benefits, and genuine opportunities for career advancement.
If you’re passionate about shaping the future of pharmacy and making a difference in the lives of those who need it most, we invite you to grow with us.
Job Summary The Cash Application Specialist is responsible for working in conjunction with the accounting department to ensure daily deposits are posted to the system in a timely, organized, and accurate manner. They will also be responsible for keeping up to date on daily deposits by not being more than two days behind on average for posting daily deposits.
Duties / Responsibilities
Reconcile and research outstanding cash, 835, 3rd party posting, 3rd party aging, and private pay
Balance bulk payments from all payor classes to patient accounts and 3rd parties
Run credit card transactions process
Run reports for posting and reconciling payments and credit card charges
Reconcile zero balance EOB’s - When insurance companies recoup/pay in bulk and no payment is received
Note patient accounts when needed
Follow all applicable government regulations including HIPAA
Comply with departmental policies regarding safety, attendance, and dress code
Review end of month aging to ensure cash posting accuracy
Answer telephone calls to take payments from customers
Other duties as assigned by Department Manager
Qualifications / Competencies To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Skills / Abilities
Able to read, write, speak, and understand the English language
Able to work in a fast‑paced environment
Basic computer knowledge skills required
Basic math and analytical skills
Proficient in Microsoft Word, Excel, and Outlook required
Customer Service
Results‑oriented
Good organization/Attention to detail
Able to work at a moderate speed
Able to work during inclement weather
Reliable
Problem solver
Able to work various shifts and days
Adaptability to an ever‑changing environment
Education And/or Experience
High School diploma or equivalent required
Framework LTC & General computer knowledge & 10‑key Number Entry preferred
Knowledge of Sage preferred
Previous pharmacy experience preferred (one or more years of long‑term care experience preferred)
Physical Demands
May sit or stand seven (7) to ten (10) hours per day
The employee is occasionally required to sit; climb or balance; and stoop, kneel, bend, walk
May be necessary to work extended hours as needed
May lift and/or move up to thirty pounds
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this role
Holiday & PTO Policy
Paid holidays are provided annually, with 6 days offered each year, along with 5 sick days.
Employees earn up to 10 PTO days each year, with rollover options and milestone bonuses.
Employees have the option to cash out up to 10 PTO hours each quarter for added financial flexibility.
Please note, because we are a pharmacy most of our locations are open 24‑hours a day, 7 days a week and therefore schedules may change as determined by the needs of the business.
Benefits For Full Time Employees
Medical, Dental, and Vision insurance
401(k) (available for Part Time & Full Time EEs)
Company Paid Life insurance
Short‑term and Long‑term disability insurance
Tuition reimbursement
Personal Time Off (PTO)
Competitive pay with annual performance reviews and merit‑based raises
Career growth potential
Annual on‑site voluntary Flu Vaccines
Employee referral bonus program
#J-18808-Ljbffr