EMCOR Group, Inc.
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Document Control Specialist
role at
EMCOR Group, Inc.
EMCOR Group, Inc. provides expert electrical and low‑volume contracting services across Greater Boston’s commercial, institutional, life‑sciences, hospitality, and retail markets. We leverage VDC, green‑building techniques, integrated project delivery, and lean construction methods to improve efficiency and enhance client operations.
About Us Gaston Electrical is a wholly owned subsidiary of EMCOR Group. Since 1934, our union contractor has delivered high‑quality electrical and low‑volume services to New England’s commercial, institutional, and retail markets, built on safety, quality workmanship, and reliability.
Position Overview The Document Control Specialist manages and maintains all project documentation for electrical construction projects, ensuring accuracy, timeliness, and proper storage and distribution to stakeholders.
Essential Duties & Responsibilities
Oversee and maintain electronic and physical document control systems, ensuring all project documents—drawings, specifications, RFIs, submittals, and contracts—are properly stored, filed, and updated.
Ensure timely distribution of documents to project teams, subcontractors, and clients.
Implement and maintain systems for tracking document revisions to prevent conflicts and use the most current versions.
Coordinate with designers, project managers, project engineers, and field staff to ensure documentation compliance.
Assist in the preparation and submission of project closeout documentation.
Manage digital document management systems (e.g., Procore, Egnyte, Bluebeam).
Support audits and ensure documentation meets company and regulatory standards.
Archive completed project documentation according to company policy.
Recommend and implement improvements to document control workflows and systems to enhance efficiency and data management.
Perform slip sheeting in Bluebeam to update drawing sets with revised sheets while preserving markups and hyperlinks.
Create and maintain hyperlinked drawing sets to enable timely navigation between sheets, details, and references.
Collaborate with design and construction teams to ensure timely distribution of updated documents.
Support the implementation of document control procedures and standards across projects.
Qualifications
Bachelor’s degree and 2+ years of experience in document control, preferably in the electrical or construction industry; or equivalent experience.
Strong organizational skills and attention to detail.
Experience with Procore, ACC Build, or similar construction management platforms.
Familiarity with construction drawings and document workflows.
Maintain version control and document logs for all project‑related files.
Proficiency in Bluebeam Revu, including slip sheeting and hyperlinking tools.
Excellent ability to manage multiple tasks, prioritize workloads, and maintain accurate records.
Effective written and interpersonal skills to coordinate with various teams and stakeholders.
Language Skills Demonstrated ability to effectively communicate in English and collaborate with customers, employees, unions, government agencies, vendors, suppliers, and other contractor organizations.
Physical Demands Regular talking and hearing; moving within the office to retrieve files and meet with personnel. Able to work at a computer for extended periods.
Work Environment Long periods of sitting in front of a computer. Reasonable accommodations may be made for disabilities.
Equal Opportunity Employer EMCOR Group is an Equal Opportunity Employer/Veterans/Disabled.
Notice to Prospective Employees There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions only on our official site. Please check our available positions to confirm a posting is genuine.
Seniority Level
Entry Level
Employment Type
Full‑time
Job Function
Administrative
Construction
Additional Information Referrals increase your chances of interviewing at EMCOR Group, Inc. by 2×.
#J-18808-Ljbffr
Document Control Specialist
role at
EMCOR Group, Inc.
EMCOR Group, Inc. provides expert electrical and low‑volume contracting services across Greater Boston’s commercial, institutional, life‑sciences, hospitality, and retail markets. We leverage VDC, green‑building techniques, integrated project delivery, and lean construction methods to improve efficiency and enhance client operations.
About Us Gaston Electrical is a wholly owned subsidiary of EMCOR Group. Since 1934, our union contractor has delivered high‑quality electrical and low‑volume services to New England’s commercial, institutional, and retail markets, built on safety, quality workmanship, and reliability.
Position Overview The Document Control Specialist manages and maintains all project documentation for electrical construction projects, ensuring accuracy, timeliness, and proper storage and distribution to stakeholders.
Essential Duties & Responsibilities
Oversee and maintain electronic and physical document control systems, ensuring all project documents—drawings, specifications, RFIs, submittals, and contracts—are properly stored, filed, and updated.
Ensure timely distribution of documents to project teams, subcontractors, and clients.
Implement and maintain systems for tracking document revisions to prevent conflicts and use the most current versions.
Coordinate with designers, project managers, project engineers, and field staff to ensure documentation compliance.
Assist in the preparation and submission of project closeout documentation.
Manage digital document management systems (e.g., Procore, Egnyte, Bluebeam).
Support audits and ensure documentation meets company and regulatory standards.
Archive completed project documentation according to company policy.
Recommend and implement improvements to document control workflows and systems to enhance efficiency and data management.
Perform slip sheeting in Bluebeam to update drawing sets with revised sheets while preserving markups and hyperlinks.
Create and maintain hyperlinked drawing sets to enable timely navigation between sheets, details, and references.
Collaborate with design and construction teams to ensure timely distribution of updated documents.
Support the implementation of document control procedures and standards across projects.
Qualifications
Bachelor’s degree and 2+ years of experience in document control, preferably in the electrical or construction industry; or equivalent experience.
Strong organizational skills and attention to detail.
Experience with Procore, ACC Build, or similar construction management platforms.
Familiarity with construction drawings and document workflows.
Maintain version control and document logs for all project‑related files.
Proficiency in Bluebeam Revu, including slip sheeting and hyperlinking tools.
Excellent ability to manage multiple tasks, prioritize workloads, and maintain accurate records.
Effective written and interpersonal skills to coordinate with various teams and stakeholders.
Language Skills Demonstrated ability to effectively communicate in English and collaborate with customers, employees, unions, government agencies, vendors, suppliers, and other contractor organizations.
Physical Demands Regular talking and hearing; moving within the office to retrieve files and meet with personnel. Able to work at a computer for extended periods.
Work Environment Long periods of sitting in front of a computer. Reasonable accommodations may be made for disabilities.
Equal Opportunity Employer EMCOR Group is an Equal Opportunity Employer/Veterans/Disabled.
Notice to Prospective Employees There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions only on our official site. Please check our available positions to confirm a posting is genuine.
Seniority Level
Entry Level
Employment Type
Full‑time
Job Function
Administrative
Construction
Additional Information Referrals increase your chances of interviewing at EMCOR Group, Inc. by 2×.
#J-18808-Ljbffr