San Diego State University
Associate Registrar, Evaluations and Academic Scheduling (Administrator I)
San Diego State University, San Diego, California, United States, 92189
Associate Registrar, Evaluations and Academic Scheduling (Administrator I)
Position Summary
San Diego State University is seeking an Associate Registrar, Evaluations and Academic Scheduling (Administrator I) to play a key leadership role within the Office of the Registrar. Reporting to the University Registrar, this position oversees academic scheduling, evaluation of transfer credit, and the digital degree planning systems, ensuring timely graduation processing and student success. The Associate Registrar provides strategic direction, supervises a large professional staff, and serves as a vital liaison across Enrollment Services, Academic Affairs, and academic colleges.
Key Responsibilities
Lead, mentor, and develop staff in evaluations, degree audit, and academic scheduling.
Ensure compliance with CSU, state, and federal regulations while advancing innovative process improvements.
Oversee graduation evaluations, transfer credit articulation, and degree audit systems.
Manage the digital degree planner to inform academic scheduling with the goal of reducing course bottlenecks and improving student pathways to graduation.
Collaborate with faculty, department leadership, and campus partners to implement and administer student-centered programs.
Provide data-driven insights and reporting to inform enrollment management strategies.
Serve as a campus resource, promoting open communication, problem-solving, and high-quality student service.
Why Join Us? At SDSU, you’ll join a collaborative team dedicated to supporting student achievement from admission to graduation. This is an opportunity to shape how students navigate their academic journey by implementing innovative systems and practices that directly impact their success. You’ll lead a team of talented professionals, partner with campus leaders, and contribute to advancing diversity, equity, and inclusion in higher education. If you are a strategic thinker, skilled collaborator, and passionate about student success, we invite you to bring your expertise to our dynamic campus community.
Position Information
This is a full-time, at-will role, offering comprehensive benefits.
Position is designated exempt under FLSA and is not eligible for overtime compensation.
Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
The individual hired into this role will work on campus at SDSU in San Diego.
Department Summary Enrollment Services consists of Undergraduate and Graduate Admissions, the Office of the Registrar, Prospective Student Services, Out of State Recruitment and Strategic Partnerships, International Recruitment, Enrollment Services Communications, and the Office of Financial Aid and Scholarships. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.
The Office of the Registrar represents enrollment management programs and provides enrollment services to various constituents across the university in regards to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy.
The Evaluations and Academic Scheduling unit within the Office of the Registrar brings together the information and resources needed to strategically plan and provide support to the Academic Colleges for enrollment opportunities to meet student enrollment needs.
Education And Experience
Bachelor’s degree or equivalent training and applied experience.
Minimum of three years progressive management or lead experience within a registrar’s office or related office.
Key Qualifications
Demonstrated experience in the evaluation of student records.
Knowledge of Title 5, California Code of Regulations and CSU Executive Orders.
Professional experience in a higher education institution or public agencies.
Experience working with a degree audit system.
Compensation And Benefits At San Diego State University, we value our team members and offer a competitive salary that reflects your qualifications and experience. The expected hiring salary for this position ranges from $80,000 to $91,272 annually. Our benefit package includes:
Generous Leave Benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year.
Retirement Security: CalPERS defined benefit pension plan, plus reciprocity with the UC Retirement Plan, plus retiree healthcare benefits.
Comprehensive Health Coverage: Access a variety of health, dental, and vision plans at no or low cost to you.
Educational Opportunities: California State University system fee reduction program for yourself or a qualified dependent.
Voluntary Benefits: Auto & Home Insurance, Life and Disability Insurances, Legal Plan, Pet Insurance, ScholarShare 529 Plan.
SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.
Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209, and CSU’s Nondiscrimination Policy. We prohibit discrimination, harassment, and retaliation in all university programs, policies, and practices.
Supplemental Information Apply by October 19, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke‑free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu.
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Key Responsibilities
Lead, mentor, and develop staff in evaluations, degree audit, and academic scheduling.
Ensure compliance with CSU, state, and federal regulations while advancing innovative process improvements.
Oversee graduation evaluations, transfer credit articulation, and degree audit systems.
Manage the digital degree planner to inform academic scheduling with the goal of reducing course bottlenecks and improving student pathways to graduation.
Collaborate with faculty, department leadership, and campus partners to implement and administer student-centered programs.
Provide data-driven insights and reporting to inform enrollment management strategies.
Serve as a campus resource, promoting open communication, problem-solving, and high-quality student service.
Why Join Us? At SDSU, you’ll join a collaborative team dedicated to supporting student achievement from admission to graduation. This is an opportunity to shape how students navigate their academic journey by implementing innovative systems and practices that directly impact their success. You’ll lead a team of talented professionals, partner with campus leaders, and contribute to advancing diversity, equity, and inclusion in higher education. If you are a strategic thinker, skilled collaborator, and passionate about student success, we invite you to bring your expertise to our dynamic campus community.
Position Information
This is a full-time, at-will role, offering comprehensive benefits.
Position is designated exempt under FLSA and is not eligible for overtime compensation.
Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
The individual hired into this role will work on campus at SDSU in San Diego.
Department Summary Enrollment Services consists of Undergraduate and Graduate Admissions, the Office of the Registrar, Prospective Student Services, Out of State Recruitment and Strategic Partnerships, International Recruitment, Enrollment Services Communications, and the Office of Financial Aid and Scholarships. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.
The Office of the Registrar represents enrollment management programs and provides enrollment services to various constituents across the university in regards to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy.
The Evaluations and Academic Scheduling unit within the Office of the Registrar brings together the information and resources needed to strategically plan and provide support to the Academic Colleges for enrollment opportunities to meet student enrollment needs.
Education And Experience
Bachelor’s degree or equivalent training and applied experience.
Minimum of three years progressive management or lead experience within a registrar’s office or related office.
Key Qualifications
Demonstrated experience in the evaluation of student records.
Knowledge of Title 5, California Code of Regulations and CSU Executive Orders.
Professional experience in a higher education institution or public agencies.
Experience working with a degree audit system.
Compensation And Benefits At San Diego State University, we value our team members and offer a competitive salary that reflects your qualifications and experience. The expected hiring salary for this position ranges from $80,000 to $91,272 annually. Our benefit package includes:
Generous Leave Benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year.
Retirement Security: CalPERS defined benefit pension plan, plus reciprocity with the UC Retirement Plan, plus retiree healthcare benefits.
Comprehensive Health Coverage: Access a variety of health, dental, and vision plans at no or low cost to you.
Educational Opportunities: California State University system fee reduction program for yourself or a qualified dependent.
Voluntary Benefits: Auto & Home Insurance, Life and Disability Insurances, Legal Plan, Pet Insurance, ScholarShare 529 Plan.
SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.
Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209, and CSU’s Nondiscrimination Policy. We prohibit discrimination, harassment, and retaliation in all university programs, policies, and practices.
Supplemental Information Apply by October 19, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke‑free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu.
#J-18808-Ljbffr