San Diego State University
College Academic Care Specialist (Administrative Analyst/Specialist, Exempt I)
San Diego State University, San Diego, California, United States, 92189
College Academic Care Specialist (Administrative Analyst/Specialist, Exempt I)
Join to apply for the
College Academic Care Specialist (Administrative Analyst/Specialist, Exempt I)
role at
San Diego State University .
Position Summary:
San Diego State University’s College of Sciences is seeking a detail‑oriented and collaborative
College Academic Care Specialist
to manage faculty processes, academic student employment, and shared services oversight. This position plays a central role in ensuring compliance, efficiency, and support across departments in alignment with CSU and SDSU policies.
Key Responsibilities
Academic Personnel Management & Faculty Support: Coordinate with department chairs and the Associate Dean to ensure course scheduling aligns with instructional needs, faculty availability, and enrollment demands. Oversee faculty employment processes, workload tracking, retention/tenure/promotion reviews, and personnel actions; ensure policy compliance and coordination with college leadership.
Collaboration & Stakeholder Engagement: Serve as liaison to central university offices; provide training and guidance to staff and leadership on academic personnel standards and procedures.
College Care (Shared Services) Leadership & Oversight: Supervise Academic Care staff; promote shared services culture; implement standardized procedures and coordinate cross‑training to enhance service delivery.
Academic Student Employment: Manage hiring and onboarding of graduate assistants, ISAs, and TAs; track assignments, support classification compliance, and maintain employment documentation.
Data Management, Reporting & Continuous Improvement: Maintain academic personnel data integrity, prepare analytical reports, and identify opportunities for process improvement through data‑informed decision‑making.
Why Join Us?
Make a meaningful impact on academic operations and faculty success
Engage in cross‑campus collaboration and shared service innovation
Apply your expertise in academic policy, data management, and process design
Be part of a dedicated team supporting teaching, research, and student success in the sciences
Position Information
Full‑time (1.0 time‑base), benefits‑eligible, permanent/probationary position.
Exempt under FLSA, not eligible for overtime compensation.
Standard SDSU work hours: Monday – Friday, 8:00 a.m. to 4:30 p.m., may vary based on operational needs.
Eligible for telecommuting up to one day per week, following a training period with required on‑site presence.
The College of Sciences is a diverse academic institution encompassing eight academic departments, eight joint doctoral programs, and a multitude of academic program areas. It also houses the California State University Program, the Education and Research in Biotechnology program, the Coastal Waters Institute, the Center for Research in Mathematics and Science Education, the Molecular Biology Institute, and off‑campus sites such as the San Diego State University Field Stations and the Mt. Laguna Observatory. Within its ranks, the College boasts a dedicated faculty comprising over 260 full and part‑time members and a support staff of 80 clerical and technical employees.
Education And Experience:
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Key Qualifications
University/College and/or public agency experience is highly desirable.
Progressively responsible experience in academic personnel, faculty affairs, or higher education administration.
Demonstrated knowledge of CSU and SDSU policies, procedures, and collective bargaining agreements related to faculty and academic student employment preferred.
Experience managing academic personnel processes such as faculty recruitment, workload, RTP, evaluations, and sabbatical requests preferred.
Proven ability to interpret, apply, and communicate complex policies, regulations, and contractual provisions.
Supervisory or team leadership experience within a shared services, academic, or administrative environment.
Strong collaboration and communication skills, with demonstrated ability to build relationships across departments, colleges, and central divisions.
Proficiency with academic data management systems (e.g., PeopleSoft, Interfolio, OnBase, or similar HRIS and scheduling systems) preferred.
Experience developing and implementing standardized procedures or process improvements across multiple units.
High level of professionalism, discretion, and judgment when managing confidential or sensitive information.
Compensation And Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.
Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity ensures that every student and employee has access to the resources and support they need to thrive and succeed.
Supplemental Information Apply by October 30, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as‑needed basis, and the position will remain open until filled.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon presentation of documents that demonstrate identity and authorization to work in the United States, consistent with the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. It may be rescinded if the applicant is found disqualified.
SDSU is a smoke‑free campus.
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu.
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College Academic Care Specialist (Administrative Analyst/Specialist, Exempt I)
role at
San Diego State University .
Position Summary:
San Diego State University’s College of Sciences is seeking a detail‑oriented and collaborative
College Academic Care Specialist
to manage faculty processes, academic student employment, and shared services oversight. This position plays a central role in ensuring compliance, efficiency, and support across departments in alignment with CSU and SDSU policies.
Key Responsibilities
Academic Personnel Management & Faculty Support: Coordinate with department chairs and the Associate Dean to ensure course scheduling aligns with instructional needs, faculty availability, and enrollment demands. Oversee faculty employment processes, workload tracking, retention/tenure/promotion reviews, and personnel actions; ensure policy compliance and coordination with college leadership.
Collaboration & Stakeholder Engagement: Serve as liaison to central university offices; provide training and guidance to staff and leadership on academic personnel standards and procedures.
College Care (Shared Services) Leadership & Oversight: Supervise Academic Care staff; promote shared services culture; implement standardized procedures and coordinate cross‑training to enhance service delivery.
Academic Student Employment: Manage hiring and onboarding of graduate assistants, ISAs, and TAs; track assignments, support classification compliance, and maintain employment documentation.
Data Management, Reporting & Continuous Improvement: Maintain academic personnel data integrity, prepare analytical reports, and identify opportunities for process improvement through data‑informed decision‑making.
Why Join Us?
Make a meaningful impact on academic operations and faculty success
Engage in cross‑campus collaboration and shared service innovation
Apply your expertise in academic policy, data management, and process design
Be part of a dedicated team supporting teaching, research, and student success in the sciences
Position Information
Full‑time (1.0 time‑base), benefits‑eligible, permanent/probationary position.
Exempt under FLSA, not eligible for overtime compensation.
Standard SDSU work hours: Monday – Friday, 8:00 a.m. to 4:30 p.m., may vary based on operational needs.
Eligible for telecommuting up to one day per week, following a training period with required on‑site presence.
The College of Sciences is a diverse academic institution encompassing eight academic departments, eight joint doctoral programs, and a multitude of academic program areas. It also houses the California State University Program, the Education and Research in Biotechnology program, the Coastal Waters Institute, the Center for Research in Mathematics and Science Education, the Molecular Biology Institute, and off‑campus sites such as the San Diego State University Field Stations and the Mt. Laguna Observatory. Within its ranks, the College boasts a dedicated faculty comprising over 260 full and part‑time members and a support staff of 80 clerical and technical employees.
Education And Experience:
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Key Qualifications
University/College and/or public agency experience is highly desirable.
Progressively responsible experience in academic personnel, faculty affairs, or higher education administration.
Demonstrated knowledge of CSU and SDSU policies, procedures, and collective bargaining agreements related to faculty and academic student employment preferred.
Experience managing academic personnel processes such as faculty recruitment, workload, RTP, evaluations, and sabbatical requests preferred.
Proven ability to interpret, apply, and communicate complex policies, regulations, and contractual provisions.
Supervisory or team leadership experience within a shared services, academic, or administrative environment.
Strong collaboration and communication skills, with demonstrated ability to build relationships across departments, colleges, and central divisions.
Proficiency with academic data management systems (e.g., PeopleSoft, Interfolio, OnBase, or similar HRIS and scheduling systems) preferred.
Experience developing and implementing standardized procedures or process improvements across multiple units.
High level of professionalism, discretion, and judgment when managing confidential or sensitive information.
Compensation And Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well‑being and professional growth.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.
SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.
Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity ensures that every student and employee has access to the resources and support they need to thrive and succeed.
Supplemental Information Apply by October 30, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as‑needed basis, and the position will remain open until filled.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Applicants must currently be authorized to work in the United States on a full‑time basis. Offers of employment are contingent upon presentation of documents that demonstrate identity and authorization to work in the United States, consistent with the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. It may be rescinded if the applicant is found disqualified.
SDSU is a smoke‑free campus.
Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu.
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