Wildfire Defense Systems, Inc.
Wildfire Defense Systems, Inc. ("WDS") is a Qualified Insurance Resource (QIR) operating the largest private sector wildfire service in the nation, encompassing a 22‑state service area and specializing in wildfire education, loss prevention, and wildfire response services. Qualified Insurance Resources are defined as NWCG qualified or equivalent, wildland engines, tenders, hand crews, fire/liaison officers, and personnel working for or contracted by an insurance company with a mission to mitigate impacts on insured structures threatened by wildfire. WDS holds contracts with insurance companies to provide wildfire loss prevention services. WDS fields experienced, highly trained, safety‑focused wildfire officers and fire personnel that hold a wide range of Federal Wildfire Incident Command position classifications necessary to meet or exceed all federal wildfire operation standards and codes including all requirements of the National Wildfire Coordinating Group (NWCG) or equivalent. WDS is capable of providing more than 180 wildland engines and hundreds of fire personnel and support personnel. WDS has served large and small insurance clients since 2008.
FLSA Status: Exempt
Reports To: Payroll Manager
Purpose and Scope of Position As a payroll administrator, you play a crucial role in ensuring that all employees within our organization are compensated accurately and on time. Your primary responsibilities include managing payroll systems, calculating wages, processing tax deductions, and maintaining comprehensive payroll records. You will also handle employee inquiries related to payroll, ensure compliance with federal and state regulations, and prepare detailed payroll reports for management. This role requires strong numerical skills, attention to detail, and proficiency with payroll software. By efficiently managing these tasks, you will help maintain organizational compliance and employee satisfaction.
Duties and Responsibilities:
Payroll submission
Timecard review
Entering deduction changes and additional earnings
Working with employee and managers to correct and approve missing/incorrect items
Review check register
Processing check corrections
Submit payroll accurately and on time
Save reports and disperse information appropriately
Handle new employee orientation and additional employee training
Handle payroll mail
Handle payroll emails
Assist in data collection and entry
Handle 401K processes
Track new hires/rehires/returners on payroll new hire spreadsheet for eligibility accuracy
Track employee eligibility requirements
Enroll eligible employees on American Funds
Add safe harbor contribution to eligible employee’s payroll software profiles
Notify newly eligible employees of plan info and docs
Review and approve eligible employees’ contribution change requests
Audit safe harbor contributions during payroll runs
Deposit employee contributions in American Funds
Send contribution breakdowns to Accounting for G/L processing
Answer employee questions and provide necessary documentation
Workers’ Compensation wage reporting
Hartford PFML for required states
SOC code audits for required states
Assist with benefit deductions
Assist with review of special group deduction limits
Coordinate manager payroll and HRIS software training
Job Requirements Education, Experience, and Skills:
Education: associate degree or bachelor’s degree in Business, Accounting, Human Resources, or related field required.
Experience: 1 – 5 years of experience
Skills:
Advanced Payroll knowledge and region/company specific knowledge
Understanding and contributing to the development and execution of Payroll strategies that align with organizational goals
Providing guidance and support to Payroll staff and coaching employees and managers on Payroll-related issues
Managing Payroll projects from inception to completion, including planning, execution, and evaluation
Utilizing data analytics to inform leadership on Payroll decisions and strategies
Working with leadership in resolving conflicts effectively
Evaluating and managing relationships with external vendors providing Payroll services, such as Vision and Big Sky Retirement
Knowledge of current Payroll best practices
Strong interpersonal skills to build and maintain positive relationships with employees and management
Flexibility to adapt to changing organizational needs and priorities
Ability to handle sensitive and proprietary information with discretion and maintain confidentiality
Ability to analyze data and generate insights for decision-making and reporting
Strong problem‑solving skills to address complex HR issues and conflicts
Proficiency in managing multiple HR projects simultaneously, ensuring timely and successful completion
Familiarity with company specific Payroll software (HRIS) and other relevant technologies
Identifies opportunities to enhance the equity of organizational policies and procedures to all employees
Develops and maintains a network of external partners (such as vendors)
Establishes a strong and positive reputation, within and outside the organization, as an open and approachable Payroll professional
Embraces opportunities to lead a team
Identifies and fills missing or unfulfilled team roles
Presents needed information to stakeholders on a regular basis and refrains from presenting unneeded information
Manages interactions with vendors and suppliers to maintain service quality
Advises and coaches managers on best practices related to timecards, time off, and payroll review
Audits risk management activities and plans
Collaborates with leadership to remove obstacles to the successful implementation of Payroll initiatives
Obtains and deploys organizational resources and monitors their effectiveness
Brings potential conflicts of interest or unethical behaviors to the attention of leaders and executives
Assists management in higher level reporting and audits
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift 15-lbs.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time.
Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The pay range for this role is:
55,900 - 72,900 USD per year (Bozeman, MT)
#J-18808-Ljbffr
FLSA Status: Exempt
Reports To: Payroll Manager
Purpose and Scope of Position As a payroll administrator, you play a crucial role in ensuring that all employees within our organization are compensated accurately and on time. Your primary responsibilities include managing payroll systems, calculating wages, processing tax deductions, and maintaining comprehensive payroll records. You will also handle employee inquiries related to payroll, ensure compliance with federal and state regulations, and prepare detailed payroll reports for management. This role requires strong numerical skills, attention to detail, and proficiency with payroll software. By efficiently managing these tasks, you will help maintain organizational compliance and employee satisfaction.
Duties and Responsibilities:
Payroll submission
Timecard review
Entering deduction changes and additional earnings
Working with employee and managers to correct and approve missing/incorrect items
Review check register
Processing check corrections
Submit payroll accurately and on time
Save reports and disperse information appropriately
Handle new employee orientation and additional employee training
Handle payroll mail
Handle payroll emails
Assist in data collection and entry
Handle 401K processes
Track new hires/rehires/returners on payroll new hire spreadsheet for eligibility accuracy
Track employee eligibility requirements
Enroll eligible employees on American Funds
Add safe harbor contribution to eligible employee’s payroll software profiles
Notify newly eligible employees of plan info and docs
Review and approve eligible employees’ contribution change requests
Audit safe harbor contributions during payroll runs
Deposit employee contributions in American Funds
Send contribution breakdowns to Accounting for G/L processing
Answer employee questions and provide necessary documentation
Workers’ Compensation wage reporting
Hartford PFML for required states
SOC code audits for required states
Assist with benefit deductions
Assist with review of special group deduction limits
Coordinate manager payroll and HRIS software training
Job Requirements Education, Experience, and Skills:
Education: associate degree or bachelor’s degree in Business, Accounting, Human Resources, or related field required.
Experience: 1 – 5 years of experience
Skills:
Advanced Payroll knowledge and region/company specific knowledge
Understanding and contributing to the development and execution of Payroll strategies that align with organizational goals
Providing guidance and support to Payroll staff and coaching employees and managers on Payroll-related issues
Managing Payroll projects from inception to completion, including planning, execution, and evaluation
Utilizing data analytics to inform leadership on Payroll decisions and strategies
Working with leadership in resolving conflicts effectively
Evaluating and managing relationships with external vendors providing Payroll services, such as Vision and Big Sky Retirement
Knowledge of current Payroll best practices
Strong interpersonal skills to build and maintain positive relationships with employees and management
Flexibility to adapt to changing organizational needs and priorities
Ability to handle sensitive and proprietary information with discretion and maintain confidentiality
Ability to analyze data and generate insights for decision-making and reporting
Strong problem‑solving skills to address complex HR issues and conflicts
Proficiency in managing multiple HR projects simultaneously, ensuring timely and successful completion
Familiarity with company specific Payroll software (HRIS) and other relevant technologies
Identifies opportunities to enhance the equity of organizational policies and procedures to all employees
Develops and maintains a network of external partners (such as vendors)
Establishes a strong and positive reputation, within and outside the organization, as an open and approachable Payroll professional
Embraces opportunities to lead a team
Identifies and fills missing or unfulfilled team roles
Presents needed information to stakeholders on a regular basis and refrains from presenting unneeded information
Manages interactions with vendors and suppliers to maintain service quality
Advises and coaches managers on best practices related to timecards, time off, and payroll review
Audits risk management activities and plans
Collaborates with leadership to remove obstacles to the successful implementation of Payroll initiatives
Obtains and deploys organizational resources and monitors their effectiveness
Brings potential conflicts of interest or unethical behaviors to the attention of leaders and executives
Assists management in higher level reporting and audits
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift 15-lbs.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time.
Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The pay range for this role is:
55,900 - 72,900 USD per year (Bozeman, MT)
#J-18808-Ljbffr