UPrep Seattle
Accounts Payable Specialist
Office/Location:
UPrep Seattle, Business Office - .75 FTE, Year‑Round.
Reports to:
Controller.
FLSA Status:
Non‑Exempt. Who We Are
UPrep is a 6–12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults. UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world. Job Summary
Under general supervision of the Controller, processes all accounts payable transactions and maintains the A/P database. Supports Business Office functions where needed, including Payroll and Accounts Receivable. Specific Responsibilities
Processes A/P transactions weekly. Codes all expenditures, ensures proper approvals, inputs documents into accounts payable system and balances to batch total. Uploads payment batch to the payment processor (Paymerang) and ensures the batch wire is sent by Controller and Assistant Head for Finance & Operations. Maintains Paymerang payment platform; updates current vendor information; works with Paymerang customer support to resolve payment issues. Cultivates strong working knowledge of MIP Accounting System and supports team use. Manages voiding and reissuing payments in MIP and Paymerang for stale or lost checks. Prepares positive‑paycheck‑entry to ensure checks clear the bank. Assembles check documentation, prepares checks for signing, and mails checks. Enters A/P re‑class entries and corrections in accounting software as needed. Generates monthly budget spending reports for managers. Collects W‑9 information needed and prepares 1099s at calendar year‑end. Reviews faculty/staff monthly credit card transactions, collects receipts, sends reminders as needed; generates batch upload to MIP and reconciles all credit card transactions. Manages credit card ordering and card limits for all Faculty/Staff, with support from Controller. Provides basic training and materials for Faculty/Staff for proper coding and use of Bill.com app/website. Maintains annual vendor/check payment files and organizes files to be sent to off‑site storage. Completes monthly journal entries for bank fees, B&O Tax, and others as needed. Maintains and reconciles petty cash on a monthly basis or as needed. Monitors bank activity and daily bank reports; reconciles monthly A/P transactions with bank statement. Performs other A/P and payment processing duties as assigned. Other Accounting and Administrative Duties in Support of Business Office
Reconciles general ledger A/P and A/R misc. accounts on a monthly basis. Crosstrains on A/R process. Assists Controller and Accounts Receivable Specialist with monthly reconciliations as needed. Prepares annual A/P audit schedules and other schedules as assigned by the Controller. Renews annual business permits and license renewals with City of Seattle and State of Washington. Completes monthly B&O tax reporting online. Assists A/R Specialist and Payroll Manager with assigning keycards and providing access codes. Collects and maintains staff annual driving records and list. Contacts Insurance company for driver updates and to request Certificates of Insurance as needed for UPrep events. Collects and distributes inter‑office mail for the Business Office daily, monitors accounts payable email address weekly, and collects mail from P.O. Box monthly. Maintains copies of all contractual arrangements such as lease and UPrep renting facilities. Performs other Business Office duties as assigned. Required Knowledge, Skills & Abilities
Excellent verbal and written communication skills. Strong attention to detail, problem‑solving skills, analytical skills, self‑motivation, creativity and the ability to work with minimal supervision. Self‑directed and demonstrates the ability to initiate new ideas and solutions. Provides excellent customer service and is flexible in dealing with others. Team player and ability to work and communicate well with all levels of faculty, staff, students, and parents. Actively participates in the full life of the school. Ability to maintain confidential information. Commitment to diversity, equity, and inclusivity. Flexibility, maturity, and a sense of humor. Actively engages in professional development; is a life‑long learner who enhances their skills by using state‑of‑the‑art technologies to maintain high standards of performance to efficiently and effectively produce work. Is familiar with and complies with all policies and regulations as put forth in the school’s documents. Since safety and security are everyone’s responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials and facilities. Proficient at working in a Microsoft Windows environment, using Office, including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology; experience with school‑focused technology is a plus. Ability to talk on the phone and to sit and keyboard up to 8 hours per day; ability to lift 30 pounds. Required Education & Experience
Associate’s degree with Business/Accounting emphasis, required; Bachelor’s degree from an accredited four‑year college or university, preferred. 3+ years’ experience in accounts payable administration or general office administration, preferred. Seniority Level
Mid‑Senior level Employment Type
Part‑time Job Function
Accounting / Auditing and Finance Industry
Education Administration Programs Referrals increase your chances of interviewing at UPrep Seattle by 2x.
#J-18808-Ljbffr
Office/Location:
UPrep Seattle, Business Office - .75 FTE, Year‑Round.
Reports to:
Controller.
FLSA Status:
Non‑Exempt. Who We Are
UPrep is a 6–12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults. UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world. Job Summary
Under general supervision of the Controller, processes all accounts payable transactions and maintains the A/P database. Supports Business Office functions where needed, including Payroll and Accounts Receivable. Specific Responsibilities
Processes A/P transactions weekly. Codes all expenditures, ensures proper approvals, inputs documents into accounts payable system and balances to batch total. Uploads payment batch to the payment processor (Paymerang) and ensures the batch wire is sent by Controller and Assistant Head for Finance & Operations. Maintains Paymerang payment platform; updates current vendor information; works with Paymerang customer support to resolve payment issues. Cultivates strong working knowledge of MIP Accounting System and supports team use. Manages voiding and reissuing payments in MIP and Paymerang for stale or lost checks. Prepares positive‑paycheck‑entry to ensure checks clear the bank. Assembles check documentation, prepares checks for signing, and mails checks. Enters A/P re‑class entries and corrections in accounting software as needed. Generates monthly budget spending reports for managers. Collects W‑9 information needed and prepares 1099s at calendar year‑end. Reviews faculty/staff monthly credit card transactions, collects receipts, sends reminders as needed; generates batch upload to MIP and reconciles all credit card transactions. Manages credit card ordering and card limits for all Faculty/Staff, with support from Controller. Provides basic training and materials for Faculty/Staff for proper coding and use of Bill.com app/website. Maintains annual vendor/check payment files and organizes files to be sent to off‑site storage. Completes monthly journal entries for bank fees, B&O Tax, and others as needed. Maintains and reconciles petty cash on a monthly basis or as needed. Monitors bank activity and daily bank reports; reconciles monthly A/P transactions with bank statement. Performs other A/P and payment processing duties as assigned. Other Accounting and Administrative Duties in Support of Business Office
Reconciles general ledger A/P and A/R misc. accounts on a monthly basis. Crosstrains on A/R process. Assists Controller and Accounts Receivable Specialist with monthly reconciliations as needed. Prepares annual A/P audit schedules and other schedules as assigned by the Controller. Renews annual business permits and license renewals with City of Seattle and State of Washington. Completes monthly B&O tax reporting online. Assists A/R Specialist and Payroll Manager with assigning keycards and providing access codes. Collects and maintains staff annual driving records and list. Contacts Insurance company for driver updates and to request Certificates of Insurance as needed for UPrep events. Collects and distributes inter‑office mail for the Business Office daily, monitors accounts payable email address weekly, and collects mail from P.O. Box monthly. Maintains copies of all contractual arrangements such as lease and UPrep renting facilities. Performs other Business Office duties as assigned. Required Knowledge, Skills & Abilities
Excellent verbal and written communication skills. Strong attention to detail, problem‑solving skills, analytical skills, self‑motivation, creativity and the ability to work with minimal supervision. Self‑directed and demonstrates the ability to initiate new ideas and solutions. Provides excellent customer service and is flexible in dealing with others. Team player and ability to work and communicate well with all levels of faculty, staff, students, and parents. Actively participates in the full life of the school. Ability to maintain confidential information. Commitment to diversity, equity, and inclusivity. Flexibility, maturity, and a sense of humor. Actively engages in professional development; is a life‑long learner who enhances their skills by using state‑of‑the‑art technologies to maintain high standards of performance to efficiently and effectively produce work. Is familiar with and complies with all policies and regulations as put forth in the school’s documents. Since safety and security are everyone’s responsibility, takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials and facilities. Proficient at working in a Microsoft Windows environment, using Office, including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology; experience with school‑focused technology is a plus. Ability to talk on the phone and to sit and keyboard up to 8 hours per day; ability to lift 30 pounds. Required Education & Experience
Associate’s degree with Business/Accounting emphasis, required; Bachelor’s degree from an accredited four‑year college or university, preferred. 3+ years’ experience in accounts payable administration or general office administration, preferred. Seniority Level
Mid‑Senior level Employment Type
Part‑time Job Function
Accounting / Auditing and Finance Industry
Education Administration Programs Referrals increase your chances of interviewing at UPrep Seattle by 2x.
#J-18808-Ljbffr