Inside Higher Ed
ASSISTANT DIRECTOR, GRADUATE PROGRAM FOR NEUROSCIENCE
Inside Higher Ed, Boston, Massachusetts, us, 02298
ASSISTANT DIRECTOR, GRADUATE PROGRAM FOR NEUROSCIENCE
Inside Higher Ed – Boston, MA, United States
Position Type: Full‑time/Regular | Salary Grade: 48 | Category: Professional – Charles River Campus | Posted Date: 10/20/2025
The Graduate Program for Neuroscience (GPN) is a university‑wide initiative that brings together faculty and students from nine departments across four schools at Boston University. GPN is seeking a full‑time Assistant Director with independent leadership capabilities to oversee the daily administrative operations of this cross‑campus training program, including its financial management, critical event planning, student registration, in‑person student recruitment, travel to national meetings to enhance program identity, individual advisory meetings with more than 60 students for tracking, and direct supervision of an Administrative Coordinator who will help deliver these essential components of a nationally recognized graduate program. The Assistant Director will report to and work closely with the Program Director and the Programs Executive Committee, playing a critical role in managing the program’s complex operations, ensuring compliance with internal and external milestones, and supporting the success of a vibrant and diverse neuroscience student and faculty community. The position requires excellent organizational skills, financial and operational acumen, and the ability to communicate effectively across cultures and disciplines.
Key Responsibilities
General Program Administration & Oversight (30%) – Manage the daily operations of GPN in alignment with program goals, university policies, BU registrar procedures, and Director leadership. Supervise and mentor the Administrative Coordinator. Organize and participate in meetings of the Executive Committee and other governing committees within GPN.
Financial Management (25%) – Provide budget oversight, financial planning, and monitoring of expenditures. Generate reports for internal and external review. Prepare financial projections and assist with resource allocation. Interface with GPN T32 financial manager.
Student Support & Compliance (25%) – Monitor student registration across graduate schools and campuses to ensure compliance with GPN degree requirements. Serve as a student advisor each semester starting in year 4 of the program. Manage and troubleshoot student stipend payments and ensure timely, accurate processing. Maintain reporting tools for monitoring student progress and generate data summaries for training grant applications. Provide administrative oversight for student organizations NGSO and CNSO and for their participation in all internal and external advisory committee meetings and activities. Provide administrative oversight for the weekly GPN student seminar.
Grant & Reporting Support (10%) – Coordinate the administrative components of training grant applications, including preparation of budget documents, tables, student outcome data, and submission logistics. Direct interaction with faculty for grant materials. Compile and organize data for progress reports and institutional reporting; support the Director in integrating program outcomes into these reports.
Community Engagement & Events (10%) – Lead the planning and execution of major GPN events, including the annual neuroscience retreat, scientific workshops, outreach initiatives, alumni gatherings, and receptions. Plan travel for students and the Director, as well as for the Assistant Director to national meetings. Coordinate logistics and administrative support for GPN’s presence at national meetings (e.g., Society for Neuroscience annual meeting) and assist with graduate student recruitment activities. Travel with the Director to these meetings and interact directly with interested applicants. Actively manage student and faculty engagement through regular online surveys and representation at Town Hall meetings.
Qualifications
Bachelor’s degree required.
3–5 years of administrative experience in higher education, research, or a related field.
Experience in program management, budgeting, and event coordination.
Strong interpersonal and cross‑cultural communication skills.
Ability to multitask, work under pressure, and adapt to evolving program needs.
Graduate education and NIH training grant experience strongly preferred.
Willingness to travel several times per year for national recruitment and program events.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, or other protected characteristics. We are a VEVRAA Federal Contractor.
To apply, visit https://jobs.silkroad.com/BU/External/jobs/316012
#J-18808-Ljbffr
Position Type: Full‑time/Regular | Salary Grade: 48 | Category: Professional – Charles River Campus | Posted Date: 10/20/2025
The Graduate Program for Neuroscience (GPN) is a university‑wide initiative that brings together faculty and students from nine departments across four schools at Boston University. GPN is seeking a full‑time Assistant Director with independent leadership capabilities to oversee the daily administrative operations of this cross‑campus training program, including its financial management, critical event planning, student registration, in‑person student recruitment, travel to national meetings to enhance program identity, individual advisory meetings with more than 60 students for tracking, and direct supervision of an Administrative Coordinator who will help deliver these essential components of a nationally recognized graduate program. The Assistant Director will report to and work closely with the Program Director and the Programs Executive Committee, playing a critical role in managing the program’s complex operations, ensuring compliance with internal and external milestones, and supporting the success of a vibrant and diverse neuroscience student and faculty community. The position requires excellent organizational skills, financial and operational acumen, and the ability to communicate effectively across cultures and disciplines.
Key Responsibilities
General Program Administration & Oversight (30%) – Manage the daily operations of GPN in alignment with program goals, university policies, BU registrar procedures, and Director leadership. Supervise and mentor the Administrative Coordinator. Organize and participate in meetings of the Executive Committee and other governing committees within GPN.
Financial Management (25%) – Provide budget oversight, financial planning, and monitoring of expenditures. Generate reports for internal and external review. Prepare financial projections and assist with resource allocation. Interface with GPN T32 financial manager.
Student Support & Compliance (25%) – Monitor student registration across graduate schools and campuses to ensure compliance with GPN degree requirements. Serve as a student advisor each semester starting in year 4 of the program. Manage and troubleshoot student stipend payments and ensure timely, accurate processing. Maintain reporting tools for monitoring student progress and generate data summaries for training grant applications. Provide administrative oversight for student organizations NGSO and CNSO and for their participation in all internal and external advisory committee meetings and activities. Provide administrative oversight for the weekly GPN student seminar.
Grant & Reporting Support (10%) – Coordinate the administrative components of training grant applications, including preparation of budget documents, tables, student outcome data, and submission logistics. Direct interaction with faculty for grant materials. Compile and organize data for progress reports and institutional reporting; support the Director in integrating program outcomes into these reports.
Community Engagement & Events (10%) – Lead the planning and execution of major GPN events, including the annual neuroscience retreat, scientific workshops, outreach initiatives, alumni gatherings, and receptions. Plan travel for students and the Director, as well as for the Assistant Director to national meetings. Coordinate logistics and administrative support for GPN’s presence at national meetings (e.g., Society for Neuroscience annual meeting) and assist with graduate student recruitment activities. Travel with the Director to these meetings and interact directly with interested applicants. Actively manage student and faculty engagement through regular online surveys and representation at Town Hall meetings.
Qualifications
Bachelor’s degree required.
3–5 years of administrative experience in higher education, research, or a related field.
Experience in program management, budgeting, and event coordination.
Strong interpersonal and cross‑cultural communication skills.
Ability to multitask, work under pressure, and adapt to evolving program needs.
Graduate education and NIH training grant experience strongly preferred.
Willingness to travel several times per year for national recruitment and program events.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, or other protected characteristics. We are a VEVRAA Federal Contractor.
To apply, visit https://jobs.silkroad.com/BU/External/jobs/316012
#J-18808-Ljbffr