AI Fund
Workplace Experience Coordinator
Baseten powers inference for the world's most dynamic AI companies, like
Role Overview As the first Workplace Experience Coordinator at Baseten, you’ll play a key role in ensuring our offices run smoothly, our team feels supported, and our culture thrives. You’ll oversee the day‑to‑day operations of our San Francisco office and provide remote support for our New York office. You’ll also support company‑wide offsites, functional team onsites, and our employee recognition program. This role requires strong organizational skills, attention to detail, and the ability to work cross‑functionally across departments. It is in‑person at our San Francisco office, and we’d like you to come in 5 days a week, most weeks.
Responsibilities
Support smooth operations in our San Francisco and New York offices
Manage in‑office food and beverage programs (coffee, drinks, snacks, and lunches)
Oversee office cleanliness and tidiness, ensuring daily upkeep of shared spaces
Maintain office and kitchen supply inventories
Provide remote operational support for our New York office, ensuring it’s well‑stocked and well‑maintained
Support moves to new office spaces and expansions as the company grows
Own relationships with building management, facilities vendors, and maintenance providers (cleaners, IT, etc.)
Manage building and office access for all employees
Maintain the office seating chart and coordinate seating assignments
Ensure all in‑office employees have functional workspaces (desk, monitor, peripherals, power supply)
Anticipate growth needs (e.g., desks, phone booths) and proactively plan for space updates
Plan and execute in‑office events and programming (happy hours, celebrations, and social gatherings)
Support scheduling and setup for in‑office marketing events, ensuring room availability and A/V readiness
Support company‑wide offsites, including logistics, vendor coordination, and onsite setup
Partner with team leads to make great functional team onsites happen
Help build out our employee recognition and appreciation program
Requirements
2+ years of experience in workplace experience, office management, or operations roles at a growing company
Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously
Hands‑on, proactive approach, willing to roll up your sleeves to solve problems as they arise
Excellent written and verbal communication skills
High attention to detail, with an eye for process improvements and efficiency
Experience coordinating logistics for events, travel, or offsites
Enthusiastic about fostering an inclusive, welcoming, and engaging workplace culture
Benefits
Competitive compensation package
Unique opportunity to be part of a rapidly growing startup in one of the most exciting engineering fields of our era
An inclusive and supportive work culture that fosters learning and growth
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities
Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated and collaborative individual with a passion for machine learning, we would love to hear from you.
At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Seniority level
Entry level
Employment type
Full‑time
Job function
Management and Manufacturing
Industries
Venture Capital and Private Equity Principals
#J-18808-Ljbffr
Role Overview As the first Workplace Experience Coordinator at Baseten, you’ll play a key role in ensuring our offices run smoothly, our team feels supported, and our culture thrives. You’ll oversee the day‑to‑day operations of our San Francisco office and provide remote support for our New York office. You’ll also support company‑wide offsites, functional team onsites, and our employee recognition program. This role requires strong organizational skills, attention to detail, and the ability to work cross‑functionally across departments. It is in‑person at our San Francisco office, and we’d like you to come in 5 days a week, most weeks.
Responsibilities
Support smooth operations in our San Francisco and New York offices
Manage in‑office food and beverage programs (coffee, drinks, snacks, and lunches)
Oversee office cleanliness and tidiness, ensuring daily upkeep of shared spaces
Maintain office and kitchen supply inventories
Provide remote operational support for our New York office, ensuring it’s well‑stocked and well‑maintained
Support moves to new office spaces and expansions as the company grows
Own relationships with building management, facilities vendors, and maintenance providers (cleaners, IT, etc.)
Manage building and office access for all employees
Maintain the office seating chart and coordinate seating assignments
Ensure all in‑office employees have functional workspaces (desk, monitor, peripherals, power supply)
Anticipate growth needs (e.g., desks, phone booths) and proactively plan for space updates
Plan and execute in‑office events and programming (happy hours, celebrations, and social gatherings)
Support scheduling and setup for in‑office marketing events, ensuring room availability and A/V readiness
Support company‑wide offsites, including logistics, vendor coordination, and onsite setup
Partner with team leads to make great functional team onsites happen
Help build out our employee recognition and appreciation program
Requirements
2+ years of experience in workplace experience, office management, or operations roles at a growing company
Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously
Hands‑on, proactive approach, willing to roll up your sleeves to solve problems as they arise
Excellent written and verbal communication skills
High attention to detail, with an eye for process improvements and efficiency
Experience coordinating logistics for events, travel, or offsites
Enthusiastic about fostering an inclusive, welcoming, and engaging workplace culture
Benefits
Competitive compensation package
Unique opportunity to be part of a rapidly growing startup in one of the most exciting engineering fields of our era
An inclusive and supportive work culture that fosters learning and growth
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities
Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated and collaborative individual with a passion for machine learning, we would love to hear from you.
At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Seniority level
Entry level
Employment type
Full‑time
Job function
Management and Manufacturing
Industries
Venture Capital and Private Equity Principals
#J-18808-Ljbffr