University of Chicago
Director, Logistics and Receiving
University of Chicago, Chicago, Illinois, United States, 60290
Overview
Department : OPS Operations, Strategy, and Finance - Supply Chain Management
About The Department : The Office of the Vice President for Operations supports the University’s teaching, learning, research, and engagement goals with the mandate to oversee enabling infrastructure including the built environment, technology, and human resources. The Office prioritizes exceptional service and robust business practices that steward infrastructure resources efficiently and contribute to long-range planning and the University culture.
Job Summary The Director of Logistics and Receiving is responsible for overseeing the complete life cycle of assets, equipment, and inventory for IT Services, Facilities Services, the Department of Safety and Security, and Human Resources. This leadership role develops and implements standardized models and processes to enhance product delivery, inventory control, and the timely retirement of University assets. The Director collaborates closely with all operational departments and provides strategic direction through the management of logistics, receiving, and computer acquisitions teams. This position ensures consistent practices University-wide, drives operational efficiency, fosters vendor and stakeholder partnerships, and maintains high standards of customer service and financial stewardship.
Responsibilities
Oversees the end-to-end life cycle management of assets, equipment, and inventory across key University departments.
Develops and implements standardized processes for asset delivery, inventory control, and retirement.
Provides leadership to managers of logistics, receiving, and computer acquisitions.
Collaborates University-wide to ensure consistent asset and inventory management practices.
Establishes and manages departmental operating budgets, including financial forecasting.
Negotiates with suppliers and manages vendor relationships to optimize costs and service quality.
Ensures accuracy and completeness of asset, equipment, and supply inventories.
Defines, monitors, and reports on KPIs to drive operational improvements.
Assesses staff performance and aligns resources for maximum productivity and project success.
Identifies and implements process efficiencies to optimize University resources.
Stays current with industry trends, technologies, and best practices related to asset management.
Collaborates with manager regarding building management and maintenance. Places and monitors work requests. Supervises projects and acts as liaison to central facilities staff and outside contractors.
Hires, evaluates, and conducts performance evaluations. Plans and assigns work; exercises quality and quantity controls.
Ensures the team maintains shipping and receiving activities and records. Resolves related shipping, receiving, and distribution problems. Coordinates with vendors and Budget to ensure quality and pricing meet expectations.
Manages daily operation and regular maintenance of shipping & receiving equipment; authorizes purchase of operating necessities; determines need and orders repair service.
Performs other related work as needed.
Education and Qualifications
Minimum Qualifications : A college or university degree in a related field.
Work Experience : 7+ years of work experience in a related job discipline.
Preferred Qualifications
Experience collaborating with faculty and staff in a Tier 1 research university setting (minimum five years).
Minimum three years of experience managing staff. Develop desktop and IT standards.
Experience dealing with ordering and shipping systems at Apple and Dell computers.
Simultaneously tracking and managing a large number of open shipping orders.
Scrap/recycling IT equipment and data destruction best practices.
Coordinating delivery appointments within a large community.
Tracking and maintaining inventory.
Preferred Competencies
Keep abreast of IT trends and technologies; build knowledge and technical expertise.
Build effective relationships with others.
Demonstrates strong teamwork and prioritizes the success of the team.
Internalize and act on organizational mission and goals.
Work effectively across the organization and campus community.
Demonstrated ability to take personal ownership of professional development.
Values and respects differences.
Advocate for the University and manage multiple issues simultaneously.
Follow issues through to final resolution.
Working Conditions
Standard office environment.
Extensively use computer.
Carry/lift loads of 50 lbs. or more.
Application Documents
Resume/CV (required).
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Details
Job Family: Facilities Management
Role Impact: People Manager
Scheduled Weekly Hours: 37.5
Drug Test Required: No
Health Screen Required: No
Motor Vehicle Record Inquiry Required: No
Pay Type: Salary
FLSA Status: Exempt
Pay Range: $100,000.00 - $133,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits and Equal Opportunity Benefits Eligible: Yes. The University offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about benefits can be found in the Benefits Guidebook.
Posting Statement The University is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, age, disability, military or veteran status, genetic information, or other protected classes. For more information see the University’s Notice of Nondiscrimination. Reasonable accommodations for applicants can be requested by calling 773-702-5800 or via Applicant Inquiry Form.
Background and Security All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. The University considers conviction information on a case-by-case basis, considering the nature of the offense, circumstances, timing, and relevance to the position. The University of Chicago’s Annual Security & Fire Safety Report is available online; paper copies are available on request from the University of Chicago Police Department.
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About The Department : The Office of the Vice President for Operations supports the University’s teaching, learning, research, and engagement goals with the mandate to oversee enabling infrastructure including the built environment, technology, and human resources. The Office prioritizes exceptional service and robust business practices that steward infrastructure resources efficiently and contribute to long-range planning and the University culture.
Job Summary The Director of Logistics and Receiving is responsible for overseeing the complete life cycle of assets, equipment, and inventory for IT Services, Facilities Services, the Department of Safety and Security, and Human Resources. This leadership role develops and implements standardized models and processes to enhance product delivery, inventory control, and the timely retirement of University assets. The Director collaborates closely with all operational departments and provides strategic direction through the management of logistics, receiving, and computer acquisitions teams. This position ensures consistent practices University-wide, drives operational efficiency, fosters vendor and stakeholder partnerships, and maintains high standards of customer service and financial stewardship.
Responsibilities
Oversees the end-to-end life cycle management of assets, equipment, and inventory across key University departments.
Develops and implements standardized processes for asset delivery, inventory control, and retirement.
Provides leadership to managers of logistics, receiving, and computer acquisitions.
Collaborates University-wide to ensure consistent asset and inventory management practices.
Establishes and manages departmental operating budgets, including financial forecasting.
Negotiates with suppliers and manages vendor relationships to optimize costs and service quality.
Ensures accuracy and completeness of asset, equipment, and supply inventories.
Defines, monitors, and reports on KPIs to drive operational improvements.
Assesses staff performance and aligns resources for maximum productivity and project success.
Identifies and implements process efficiencies to optimize University resources.
Stays current with industry trends, technologies, and best practices related to asset management.
Collaborates with manager regarding building management and maintenance. Places and monitors work requests. Supervises projects and acts as liaison to central facilities staff and outside contractors.
Hires, evaluates, and conducts performance evaluations. Plans and assigns work; exercises quality and quantity controls.
Ensures the team maintains shipping and receiving activities and records. Resolves related shipping, receiving, and distribution problems. Coordinates with vendors and Budget to ensure quality and pricing meet expectations.
Manages daily operation and regular maintenance of shipping & receiving equipment; authorizes purchase of operating necessities; determines need and orders repair service.
Performs other related work as needed.
Education and Qualifications
Minimum Qualifications : A college or university degree in a related field.
Work Experience : 7+ years of work experience in a related job discipline.
Preferred Qualifications
Experience collaborating with faculty and staff in a Tier 1 research university setting (minimum five years).
Minimum three years of experience managing staff. Develop desktop and IT standards.
Experience dealing with ordering and shipping systems at Apple and Dell computers.
Simultaneously tracking and managing a large number of open shipping orders.
Scrap/recycling IT equipment and data destruction best practices.
Coordinating delivery appointments within a large community.
Tracking and maintaining inventory.
Preferred Competencies
Keep abreast of IT trends and technologies; build knowledge and technical expertise.
Build effective relationships with others.
Demonstrates strong teamwork and prioritizes the success of the team.
Internalize and act on organizational mission and goals.
Work effectively across the organization and campus community.
Demonstrated ability to take personal ownership of professional development.
Values and respects differences.
Advocate for the University and manage multiple issues simultaneously.
Follow issues through to final resolution.
Working Conditions
Standard office environment.
Extensively use computer.
Carry/lift loads of 50 lbs. or more.
Application Documents
Resume/CV (required).
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Details
Job Family: Facilities Management
Role Impact: People Manager
Scheduled Weekly Hours: 37.5
Drug Test Required: No
Health Screen Required: No
Motor Vehicle Record Inquiry Required: No
Pay Type: Salary
FLSA Status: Exempt
Pay Range: $100,000.00 - $133,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits and Equal Opportunity Benefits Eligible: Yes. The University offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about benefits can be found in the Benefits Guidebook.
Posting Statement The University is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, age, disability, military or veteran status, genetic information, or other protected classes. For more information see the University’s Notice of Nondiscrimination. Reasonable accommodations for applicants can be requested by calling 773-702-5800 or via Applicant Inquiry Form.
Background and Security All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. The University considers conviction information on a case-by-case basis, considering the nature of the offense, circumstances, timing, and relevance to the position. The University of Chicago’s Annual Security & Fire Safety Report is available online; paper copies are available on request from the University of Chicago Police Department.
#J-18808-Ljbffr