Aalis Management Consulting
Federal Agency Administrative Assistant
Aalis Management Consulting, San Francisco, California, United States, 94199
Company:
Aalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged woman-owned small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and dependability.
Title:
Federal Administrative Clerk
Client:
Federal Agency
Ability to Work:
Onsite
Location:
San Francisco, CA
Clearance:
Must obtain a Public Trust
Work Schedule:
8 am - 5 pm
Work Day:
Monday - Friday
Aalis Management Consulting is seeking a highly organized Federal Administrative Clerk to provide comprehensive administrative support to senior leadership within the Federal Agency. This role supports Regional and Deputy Regional Directors, Branch Chiefs, District Commanders, and Program Managers, ensuring operational efficiency and compliance with policies.
Key Responsibilities
Perform independent administrative tasks with minimal supervision
Serve as liaison for office services, procedures, and inquiries
Manage calendars, schedule meetings, and coordinate logistics for senior staff
Prepare meeting agendas, minutes, and follow-up action tracking
Monitor and route incoming calls and correspondence
Submit and track IT service requests for equipment installation, repair, and maintenance
Support WebTA timekeeping functions, including data input, validation, and payroll coordination
Maintain automated systems for tracking program data, milestones, and reporting deliverables
Compile and analyze statistical, budgetary, and performance data
Prepare monthly expense reports and assist with fund tracking
Conduct system queries and data extraction from law enforcement and compliance databases
Support reporting for the National Security Countermeasures Program
Coordinate SES-level travel approvals and draft travel authorizations
Review expense reports for accuracy and compliance
Act as travel and office supply coordinator for Mission Support Branch
Draft routine correspondence, reports, and special projects
Maintain filing systems and organize program documentation
Assist with performance plans, development plans, and evaluations
Support training coordination including venue setup and materials distribution
Interface with Mission Support staff, including finance, property, human capital, and compliance teams
Provide backup support to Executive Assistant and SIP/ABC coordinators
Respond to procedural inquiries related to Concur, WebTA, SharePoint, and other systems
Qualifications
Must have a High School diploma, an Associate's or a Bachelor's degree with at least 1-2 years of administrative or secretarial support within the federal government.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Visio, Access)
Experience with law enforcement databases and automated systems
Strong document management and reporting skills.
Familiarity with federal office operations and interagency coordination
Understanding of organizational structure and mission support functions
Ability to compile, organize, and present complex data sets
Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Salary: $25.00 - $28.00 per hour
#J-18808-Ljbffr
Aalis Management Consulting is an 8(a) certified, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged woman-owned small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and dependability.
Title:
Federal Administrative Clerk
Client:
Federal Agency
Ability to Work:
Onsite
Location:
San Francisco, CA
Clearance:
Must obtain a Public Trust
Work Schedule:
8 am - 5 pm
Work Day:
Monday - Friday
Aalis Management Consulting is seeking a highly organized Federal Administrative Clerk to provide comprehensive administrative support to senior leadership within the Federal Agency. This role supports Regional and Deputy Regional Directors, Branch Chiefs, District Commanders, and Program Managers, ensuring operational efficiency and compliance with policies.
Key Responsibilities
Perform independent administrative tasks with minimal supervision
Serve as liaison for office services, procedures, and inquiries
Manage calendars, schedule meetings, and coordinate logistics for senior staff
Prepare meeting agendas, minutes, and follow-up action tracking
Monitor and route incoming calls and correspondence
Submit and track IT service requests for equipment installation, repair, and maintenance
Support WebTA timekeeping functions, including data input, validation, and payroll coordination
Maintain automated systems for tracking program data, milestones, and reporting deliverables
Compile and analyze statistical, budgetary, and performance data
Prepare monthly expense reports and assist with fund tracking
Conduct system queries and data extraction from law enforcement and compliance databases
Support reporting for the National Security Countermeasures Program
Coordinate SES-level travel approvals and draft travel authorizations
Review expense reports for accuracy and compliance
Act as travel and office supply coordinator for Mission Support Branch
Draft routine correspondence, reports, and special projects
Maintain filing systems and organize program documentation
Assist with performance plans, development plans, and evaluations
Support training coordination including venue setup and materials distribution
Interface with Mission Support staff, including finance, property, human capital, and compliance teams
Provide backup support to Executive Assistant and SIP/ABC coordinators
Respond to procedural inquiries related to Concur, WebTA, SharePoint, and other systems
Qualifications
Must have a High School diploma, an Associate's or a Bachelor's degree with at least 1-2 years of administrative or secretarial support within the federal government.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Visio, Access)
Experience with law enforcement databases and automated systems
Strong document management and reporting skills.
Familiarity with federal office operations and interagency coordination
Understanding of organizational structure and mission support functions
Ability to compile, organize, and present complex data sets
Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Salary: $25.00 - $28.00 per hour
#J-18808-Ljbffr