Duke Clinical Research Institute
Grants and Contracts Administrator - Clinical Research Administration Financial
Duke Clinical Research Institute, Durham, North Carolina, United States, 27703
Overview
School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. The Health System comprises Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations. Are you a master of navigating complex grants and contracts? Join a team where your expertise in compliance, regulations, and strategic oversight fuels groundbreaking research and innovation. In this pivotal role, you\'ll manage a high-impact portfolio, applying your analytical skills and technical know-how to ensure success from start to finish. Be You. This position will be located within the School of Medicine Shared Research Administration Resource Group and will work with specifically identified departments to manage their portfolio of grants and contracts. Responsibilities
Pre-award:
Support for clinical research, including trials, for PI-initiated and Sponsor-initiated studies, for multiple clinical research programs. Ensure all applications and contracts meet sponsor/agency and university guidelines adhering to internal and external deadlines. Post-award:
Detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval to meet project goals and federal requirements. You will effectively manage assigned projects and financial project portfolios using independent judgment to impact the compliance and successful completion of the clinical research studies. You will build and maintain close collaborative working relationships with the Principal Investigators, key study personnel and colleagues throughout Duke to effectively manage the financial activities of research studies. This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Work Arrangement
Remote; Candidates must reside in one of the approved states for remote work, which can be viewed here: https://remotework.duke.edu/policy/outside-nc/ Anticipated Pay Range
Base salary range for this position is USD $59,829.00 to USD $96,900.00 per year. Factors considered include scope and responsibilities, candidate experience, education, internal equity, and market considerations. Benefits
Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/ DEPARTMENTAL PREFERENCES
Successful candidates will have previous clinical research administration experience and/or pre-award and post-award administrative and financial experience. Research or grants education and/or certification is preferred. Industry Sponsor and/or University setting experience strongly preferred. MINIMUM QUALIFICATIONS
Education/Training:
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor\'s degree program. Successful completion of various training programs within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is expected. If not trained on start, training will be scheduled within 12 months. Upon successful training, the employee must maintain certification by continuing education requirements. Experience:
No experience required for candidates with a Bachelor\'s or Master\'s degree in a related field. Skills
Ability to analyze data and formulate conclusions. Ability to learn changing technologies related to grants and contracts management. Proficient use of computers with solid knowledge of MS Office Suite. Ability to communicate verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports. Knowledge of federal rules and regulations relating to research grant and/or contract activity. Knowledge of Duke University policies and procedures relating to grant and contracts activity. Knowledge of Duke University processes related to grant and contract submission and management. Understanding of effort allocation for individuals funded by federal awards. Understand costing rules for federally funded projects. Experience with/ability to use SPS, R3, grants.duke and SES related to duties. Understand financial processes and controls including the reconciliation process. Post-award Job Responsibilities
Read and understand the terms and conditions of the executed budget and payment schedule to manage study finances. Manage patient reimbursement and charge study expenses to appropriate fund codes. Promptly invoice, collect, deposit and record funds according to the budget and payment schedule; follow up to ensure timely payment. Manage overdrafts and ensure transfer of CRU management fees as applicable. Close-out studies in a timely manner in compliance with SOM policy and funding agency requirements; transfer residuals per policy. Work with the study team to manage effort and align funding sources with effort while maintaining compliance. Monitor proposal and contract status and advise on requirements and deadlines for research protection protocols. Reconcile monthly budget reports and inform on corrections/adjustments. Maintain financial records per institutional document retention guidelines. Administrative Job Responsibilities
Produce reports and fiscal forecasts for the study team with enough detail to inform decisions about the research portfolio, Hub accounts, and funds available. Develop project management plans for review by the faculty/PI or senior grants administrator. Serve as primary liaison with sponsors, study personnel and PIs; communicate clearly and escalate issues as appropriate. Interpret departmental policies and procedures and issue instructions on behalf of the unit. Apply federal and university rules to manage effort for individuals funded by sponsored awards. Submit reports to the Divisional Administrator/Business Manager/Leadership when requested. Tier Structure
Associate:
Proficient as a grants and contracts administrator. Advanced:
3 years of relevant experience (2 years internal if performance exceeds expectations); RAA required plus 2 electives; AGM within 12 months. Lead:
Oversees work of others; 3 years of relevant experience; RAA and AGM required. Senior:
6 years of relevant experience (5 years with certain performance criteria; CRA certification can reduce experience); RAA and AGM required. The intent of this job description is to provide a representative level of duties and responsibilities and is not a declaration of total duties. Employees may be asked to perform other job-related tasks. Additional
Choose Duke. Ready to Make a Difference? Step into a role where your expertise fuels academic excellence and your impact is felt across disciplines. If you\'re passionate about supporting research, empowering faculty, and grants and contract compliance—apply now! Equal Opportunity
Duke is an Equal Opportunity Employer committed to employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, national origin, race, religion, sex, sexual orientation or military status. Duke aspires to a community built on collaboration, innovation, creativity, and belonging. All members of the community are expected to uphold these values. Essential Physical Job Functions
Some jobs may require specific physical and/or mental abilities; accommodations are available.
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School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. The Health System comprises Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations. Are you a master of navigating complex grants and contracts? Join a team where your expertise in compliance, regulations, and strategic oversight fuels groundbreaking research and innovation. In this pivotal role, you\'ll manage a high-impact portfolio, applying your analytical skills and technical know-how to ensure success from start to finish. Be You. This position will be located within the School of Medicine Shared Research Administration Resource Group and will work with specifically identified departments to manage their portfolio of grants and contracts. Responsibilities
Pre-award:
Support for clinical research, including trials, for PI-initiated and Sponsor-initiated studies, for multiple clinical research programs. Ensure all applications and contracts meet sponsor/agency and university guidelines adhering to internal and external deadlines. Post-award:
Detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval to meet project goals and federal requirements. You will effectively manage assigned projects and financial project portfolios using independent judgment to impact the compliance and successful completion of the clinical research studies. You will build and maintain close collaborative working relationships with the Principal Investigators, key study personnel and colleagues throughout Duke to effectively manage the financial activities of research studies. This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Work Arrangement
Remote; Candidates must reside in one of the approved states for remote work, which can be viewed here: https://remotework.duke.edu/policy/outside-nc/ Anticipated Pay Range
Base salary range for this position is USD $59,829.00 to USD $96,900.00 per year. Factors considered include scope and responsibilities, candidate experience, education, internal equity, and market considerations. Benefits
Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/ DEPARTMENTAL PREFERENCES
Successful candidates will have previous clinical research administration experience and/or pre-award and post-award administrative and financial experience. Research or grants education and/or certification is preferred. Industry Sponsor and/or University setting experience strongly preferred. MINIMUM QUALIFICATIONS
Education/Training:
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor\'s degree program. Successful completion of various training programs within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is expected. If not trained on start, training will be scheduled within 12 months. Upon successful training, the employee must maintain certification by continuing education requirements. Experience:
No experience required for candidates with a Bachelor\'s or Master\'s degree in a related field. Skills
Ability to analyze data and formulate conclusions. Ability to learn changing technologies related to grants and contracts management. Proficient use of computers with solid knowledge of MS Office Suite. Ability to communicate verbally and in writing with all levels of the organization. Ability to manage and prioritize multiple projects/tasks simultaneously. Ability to create verbal and written reports. Knowledge of federal rules and regulations relating to research grant and/or contract activity. Knowledge of Duke University policies and procedures relating to grant and contracts activity. Knowledge of Duke University processes related to grant and contract submission and management. Understanding of effort allocation for individuals funded by federal awards. Understand costing rules for federally funded projects. Experience with/ability to use SPS, R3, grants.duke and SES related to duties. Understand financial processes and controls including the reconciliation process. Post-award Job Responsibilities
Read and understand the terms and conditions of the executed budget and payment schedule to manage study finances. Manage patient reimbursement and charge study expenses to appropriate fund codes. Promptly invoice, collect, deposit and record funds according to the budget and payment schedule; follow up to ensure timely payment. Manage overdrafts and ensure transfer of CRU management fees as applicable. Close-out studies in a timely manner in compliance with SOM policy and funding agency requirements; transfer residuals per policy. Work with the study team to manage effort and align funding sources with effort while maintaining compliance. Monitor proposal and contract status and advise on requirements and deadlines for research protection protocols. Reconcile monthly budget reports and inform on corrections/adjustments. Maintain financial records per institutional document retention guidelines. Administrative Job Responsibilities
Produce reports and fiscal forecasts for the study team with enough detail to inform decisions about the research portfolio, Hub accounts, and funds available. Develop project management plans for review by the faculty/PI or senior grants administrator. Serve as primary liaison with sponsors, study personnel and PIs; communicate clearly and escalate issues as appropriate. Interpret departmental policies and procedures and issue instructions on behalf of the unit. Apply federal and university rules to manage effort for individuals funded by sponsored awards. Submit reports to the Divisional Administrator/Business Manager/Leadership when requested. Tier Structure
Associate:
Proficient as a grants and contracts administrator. Advanced:
3 years of relevant experience (2 years internal if performance exceeds expectations); RAA required plus 2 electives; AGM within 12 months. Lead:
Oversees work of others; 3 years of relevant experience; RAA and AGM required. Senior:
6 years of relevant experience (5 years with certain performance criteria; CRA certification can reduce experience); RAA and AGM required. The intent of this job description is to provide a representative level of duties and responsibilities and is not a declaration of total duties. Employees may be asked to perform other job-related tasks. Additional
Choose Duke. Ready to Make a Difference? Step into a role where your expertise fuels academic excellence and your impact is felt across disciplines. If you\'re passionate about supporting research, empowering faculty, and grants and contract compliance—apply now! Equal Opportunity
Duke is an Equal Opportunity Employer committed to employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, national origin, race, religion, sex, sexual orientation or military status. Duke aspires to a community built on collaboration, innovation, creativity, and belonging. All members of the community are expected to uphold these values. Essential Physical Job Functions
Some jobs may require specific physical and/or mental abilities; accommodations are available.
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