City of Ann Arbor
Temp Administrative Assistant-Human Resources
City of Ann Arbor, Ann Arbor, Michigan, us, 48113
Overview
Temp Administrative Assistant-Human Resources – Starting Hourly Rate: $19.52. Work Schedule: Temporary, full-time assignment for 9 months. May include hybrid work (mix of office and remote), depending on departmental needs. Role Summary
The Temporary Administrative Assistant provides administrative and technical support to the Human Resources (HR) Service Area. This in-person position assists with hiring, onboarding, compliance, employee record management, and project-based assignments. The role supports recruitment, compensation, HRIS, benefits, and HR service partners, while maintaining strict confidentiality. This position reports to the Deputy Director of Human Resources through the HR Office Manager. Essential Duties
Hiring and Onboarding Support : Assist with pre-employment and onboarding paperwork for regular, temporary, and seasonal employees. Support completion of employment eligibility documentation (e.g., I-9 verification). Process and track employee hiring transactions in HR systems. Upload and organize interview materials and provide logistical support during candidate interviews. Candidate and Employee Support : Provide general administrative assistance to applicants, interns, and fellowship program participants. Assist with password resets and basic account issues, routing requests as needed. Serve as candidate liaison during panel interviews and recruitment activities. Records Management and Compliance : Maintain and update employee records in HR systems and filing platforms. File, scan, and organize HR documents in compliance with record retention requirements. Conduct audits of employee files to ensure accuracy, completeness, and accessibility. HR Transactions and Documentation : Process employee transactions in UKG. Create, send, and file temporary hire letters and progression memos. Review and approve temporary employee terminations. Provide administrative assistance with HR paperwork and correspondence. Administrative and Project Support : Provide general office support including scheduling, correspondence, and document preparation. Assist with department projects such as updating databases, organizing file systems, and streamlining processes. Support HR events, programs, and special initiatives as assigned. Project-Based Assignments : Assist with backlog cleanup: uploading and reviewing pre-COVID I-9 forms, ensuring compliance with federal retention requirements. Conduct audits of employee files in OnBase to bring records into compliance and improve accessibility. Required Qualifications
High school diploma or GED equivalent. 1–2 years of office or customer service experience, preferably in human resources or a related field. Knowledge of standard office procedures and software applications (Microsoft Office Suite, Outlook, Excel, Word). Ability to use and learn HR systems such as UKG, OnBase, SharePoint, and HireRight. Strong organizational skills and ability to coordinate multiple tasks simultaneously. Effective communication skills with ability to interact tactfully and positively with employees and the public. Ability to maintain confidentiality, attention to detail, and accuracy in handling sensitive information. Physical Requirements
The physical demands described here are representative of those that may be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties. Positions in this class typically require: reaching, lifting, grasping and repetitive motions. Individual must be able to either hear, talk, or see. Move and lift light objects less than 20 lbs. such as mail, files, and supplies. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.
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Temp Administrative Assistant-Human Resources – Starting Hourly Rate: $19.52. Work Schedule: Temporary, full-time assignment for 9 months. May include hybrid work (mix of office and remote), depending on departmental needs. Role Summary
The Temporary Administrative Assistant provides administrative and technical support to the Human Resources (HR) Service Area. This in-person position assists with hiring, onboarding, compliance, employee record management, and project-based assignments. The role supports recruitment, compensation, HRIS, benefits, and HR service partners, while maintaining strict confidentiality. This position reports to the Deputy Director of Human Resources through the HR Office Manager. Essential Duties
Hiring and Onboarding Support : Assist with pre-employment and onboarding paperwork for regular, temporary, and seasonal employees. Support completion of employment eligibility documentation (e.g., I-9 verification). Process and track employee hiring transactions in HR systems. Upload and organize interview materials and provide logistical support during candidate interviews. Candidate and Employee Support : Provide general administrative assistance to applicants, interns, and fellowship program participants. Assist with password resets and basic account issues, routing requests as needed. Serve as candidate liaison during panel interviews and recruitment activities. Records Management and Compliance : Maintain and update employee records in HR systems and filing platforms. File, scan, and organize HR documents in compliance with record retention requirements. Conduct audits of employee files to ensure accuracy, completeness, and accessibility. HR Transactions and Documentation : Process employee transactions in UKG. Create, send, and file temporary hire letters and progression memos. Review and approve temporary employee terminations. Provide administrative assistance with HR paperwork and correspondence. Administrative and Project Support : Provide general office support including scheduling, correspondence, and document preparation. Assist with department projects such as updating databases, organizing file systems, and streamlining processes. Support HR events, programs, and special initiatives as assigned. Project-Based Assignments : Assist with backlog cleanup: uploading and reviewing pre-COVID I-9 forms, ensuring compliance with federal retention requirements. Conduct audits of employee files in OnBase to bring records into compliance and improve accessibility. Required Qualifications
High school diploma or GED equivalent. 1–2 years of office or customer service experience, preferably in human resources or a related field. Knowledge of standard office procedures and software applications (Microsoft Office Suite, Outlook, Excel, Word). Ability to use and learn HR systems such as UKG, OnBase, SharePoint, and HireRight. Strong organizational skills and ability to coordinate multiple tasks simultaneously. Effective communication skills with ability to interact tactfully and positively with employees and the public. Ability to maintain confidentiality, attention to detail, and accuracy in handling sensitive information. Physical Requirements
The physical demands described here are representative of those that may be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties. Positions in this class typically require: reaching, lifting, grasping and repetitive motions. Individual must be able to either hear, talk, or see. Move and lift light objects less than 20 lbs. such as mail, files, and supplies. Operating office equipment requiring continuous or repetitive hand/arm movements. The ability to remain in a sitting position for extended periods of time.
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