Harvard Resource Solutions LLC
The Accounts Payable Specialist is responsible for executing daily accounts payable tasks, vendor reconciliation, and supporting invoice accuracy and timeliness across departments and locations. This role plays a vital part in maintaining vendor relationships, supporting acquisitions, and contributing to process improvements in a paperless, cloud-based environment.
Position type: Full Time/ Permanent position.
Hybrid – 3 days remote. Salary is $50,000 - $60,000
Harvard Resource Solutions LLC provided pay range This range is provided by Harvard Resource Solutions LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $50,000.00/yr - $55,000.00/yr
Responsibilities
Process high volumes of invoices using the automated AP system (Palette), ensuring accurate coding and timely payments; monitor aging reports, open invoice logs, and queues for timely resolution; track recurring vendor invoices (utilities, subscriptions, etc.) to ensure continuity; and manage invoice exceptions, discrepancies, and rejections in a timely manner.
Maintain strong working relationships with Hospital Managers and vendors to support invoice resolution and hospital operations.
Reconcile vendor statements, resolve discrepancies, and conduct regular follow‑ups to prevent delays or service interruptions.
Review invoices during acquisitions and partner with Vendor Services to confirm vendors are converted to the appropriate accounts prior to bill pay; identify and escalate discrepancies, track conversion status to avoid delays or missed payments, and collaborate with Vendor Services and AP leads to maintain accuracy and continuity during acquisition transitions.
Leverage accounts payable software automation tools to reduce manual entry and streamline workflows.
Support ongoing process improvements and documentation of standard operating procedures.
Support the maintenance of vendor details by ensuring bill‑to, remit‑to, payment terms, and payment preferences are accurate and kept up to date in vendor records, working with Master Data to confirm updates are completed.
Perform other duties as assigned within the nature and level of work.
Qualifications
A minimum of one (1) year of accounts payable or general accounting experience.
Proficient in Microsoft Excel (VLOOKUP).
Experience with accounting platforms.
Strong understanding of accounts payable processes, accruals, and GAAP.
Excellent attention to detail, organization, and time management skills.
Strong communication and interpersonal abilities.
Problem‑solving mindset with a focus on process efficiency.
Ability to maintain confidentiality and handle sensitive information.
What to know about our client
Work with an organization recognized as #1 in Healthcare by Newsweek’s Most Loved Workplaces in 2024.
Collaborative team of people who live out our WAG values (work together, amaze, grow).
401K with a company match.
Life insurance, short‑term disability, and telemedicine.
Upward mobility and growth opportunities.
Generous paid time off and company‑wide holidays.
Discounted veterinary care for your four‑legged family members.
An opportunity to make a valuable impact on over 800 veterinary hospitals nationwide.
Seniority level Associate
Employment type Full-time
Job function Accounting/Auditing
Industries Veterinary Services
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Position type: Full Time/ Permanent position.
Hybrid – 3 days remote. Salary is $50,000 - $60,000
Harvard Resource Solutions LLC provided pay range This range is provided by Harvard Resource Solutions LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $50,000.00/yr - $55,000.00/yr
Responsibilities
Process high volumes of invoices using the automated AP system (Palette), ensuring accurate coding and timely payments; monitor aging reports, open invoice logs, and queues for timely resolution; track recurring vendor invoices (utilities, subscriptions, etc.) to ensure continuity; and manage invoice exceptions, discrepancies, and rejections in a timely manner.
Maintain strong working relationships with Hospital Managers and vendors to support invoice resolution and hospital operations.
Reconcile vendor statements, resolve discrepancies, and conduct regular follow‑ups to prevent delays or service interruptions.
Review invoices during acquisitions and partner with Vendor Services to confirm vendors are converted to the appropriate accounts prior to bill pay; identify and escalate discrepancies, track conversion status to avoid delays or missed payments, and collaborate with Vendor Services and AP leads to maintain accuracy and continuity during acquisition transitions.
Leverage accounts payable software automation tools to reduce manual entry and streamline workflows.
Support ongoing process improvements and documentation of standard operating procedures.
Support the maintenance of vendor details by ensuring bill‑to, remit‑to, payment terms, and payment preferences are accurate and kept up to date in vendor records, working with Master Data to confirm updates are completed.
Perform other duties as assigned within the nature and level of work.
Qualifications
A minimum of one (1) year of accounts payable or general accounting experience.
Proficient in Microsoft Excel (VLOOKUP).
Experience with accounting platforms.
Strong understanding of accounts payable processes, accruals, and GAAP.
Excellent attention to detail, organization, and time management skills.
Strong communication and interpersonal abilities.
Problem‑solving mindset with a focus on process efficiency.
Ability to maintain confidentiality and handle sensitive information.
What to know about our client
Work with an organization recognized as #1 in Healthcare by Newsweek’s Most Loved Workplaces in 2024.
Collaborative team of people who live out our WAG values (work together, amaze, grow).
401K with a company match.
Life insurance, short‑term disability, and telemedicine.
Upward mobility and growth opportunities.
Generous paid time off and company‑wide holidays.
Discounted veterinary care for your four‑legged family members.
An opportunity to make a valuable impact on over 800 veterinary hospitals nationwide.
Seniority level Associate
Employment type Full-time
Job function Accounting/Auditing
Industries Veterinary Services
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