Energy Workforce & Technology Council
Administrative Assistant
Energy Workforce & Technology Council, Houston, Texas, United States, 77246
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Position Type: Full Time Salaried Exempt
JOB DESCRIPTION Reporting to the Senior Director of Operations, the Administrative Assistant provides critical support for both Presidents, managing calendars, travel, and expenses. The role also oversees member data management, training program administration, and coordination of office operations. This position plays a key role in supporting membership efforts, delivering member-valued services, and ensuring smooth daily operations. The Administrative Assistant must be able to organize and prioritize multiple tasks, work effectively in a fast-paced environment, and consistently make sound, high-quality decisions.
Duties and Responsibilities Executive Support
Manage calendars, travel arrangements, and expense reporting for both Presidents.
Coordinate special projects as assigned by the Senior Director of Operations and Executive Leadership.
Membership & Data Management
Enter new member applications into association management software and maintain membership database accuracy, including the online directory.
Maintain and update email distribution lists.
Program Administration
Administrative support of technical training program SecureWell.
Office Operations
Oversee office operations, including inventory management and ordering supplies.
Provide general administrative support as needed.
Experience and Education
Strong computer skills, including proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to manage multiple projects effectively and professionally.
Strong organizational, communication, and project management skills.
Proven ability to interact with staff at all levels in a fast-paced environment.
Proactive, resourceful, and efficient with a high level of professionalism and confidentiality.
Background check and drug test required.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Energy Workforce Shared Values
Desire to deliver excellence – Always striving for the best in what we do.
Living Above the Line – Exhibiting ownership, accountability, and responsibility.
Engaged – Committed to Energy Workforce and the work we do, at every level.
Responsive – We do what we say in a timely manner.
Respected – Known for accuracy and professionalism in all we say and do.
Confident – Trust in our ability to be successful and make good decisions.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industries Oil and Gas
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Position Type: Full Time Salaried Exempt
JOB DESCRIPTION Reporting to the Senior Director of Operations, the Administrative Assistant provides critical support for both Presidents, managing calendars, travel, and expenses. The role also oversees member data management, training program administration, and coordination of office operations. This position plays a key role in supporting membership efforts, delivering member-valued services, and ensuring smooth daily operations. The Administrative Assistant must be able to organize and prioritize multiple tasks, work effectively in a fast-paced environment, and consistently make sound, high-quality decisions.
Duties and Responsibilities Executive Support
Manage calendars, travel arrangements, and expense reporting for both Presidents.
Coordinate special projects as assigned by the Senior Director of Operations and Executive Leadership.
Membership & Data Management
Enter new member applications into association management software and maintain membership database accuracy, including the online directory.
Maintain and update email distribution lists.
Program Administration
Administrative support of technical training program SecureWell.
Office Operations
Oversee office operations, including inventory management and ordering supplies.
Provide general administrative support as needed.
Experience and Education
Strong computer skills, including proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to manage multiple projects effectively and professionally.
Strong organizational, communication, and project management skills.
Proven ability to interact with staff at all levels in a fast-paced environment.
Proactive, resourceful, and efficient with a high level of professionalism and confidentiality.
Background check and drug test required.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Energy Workforce Shared Values
Desire to deliver excellence – Always striving for the best in what we do.
Living Above the Line – Exhibiting ownership, accountability, and responsibility.
Engaged – Committed to Energy Workforce and the work we do, at every level.
Responsive – We do what we say in a timely manner.
Respected – Known for accuracy and professionalism in all we say and do.
Confident – Trust in our ability to be successful and make good decisions.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industries Oil and Gas
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