Massachusetts General Hospital
Administrative Assistant MGB Pathology
Massachusetts General Hospital, Somerville, Massachusetts, us, 02145
Overview
Mass General Brigham relies on a wide range of professionals to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary The Administrative Assistant specializes in providing routine administrative support for multiple directors in the department, under moderate supervision.
Responsibilities
Prepares reports, meeting minutes and correspondence.
Creates and edits documents, spreadsheets and presentations.
Manages schedules, arranges appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answers and transfers phone calls.
May perform transcription and proofreading, edit literature, and prepare applications for the department.
Remains knowledgeable of business unit policies.
May handle contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Performs other duties as assigned and complies with all policies and standards.
Qualifications Education
High School Diploma or Equivalent required
Technical/Vocational Diploma Related Field of Study preferred
Experience
At least 2-3 years of administrative assistant or secretarial experience required
Supports 5+ Directors within the Enterprise Pathology Administrative Team
Must be highly organized and detail oriented
Skills for Success
Proficiency with office procedures and equipment (filing, copying, scanning, printing, faxing)
Proficiency in MS Office
Ability to proofread and edit written documents
Ability to manage multiple systems and multitask
Time management for self and others
Strong verbal and written communication
Strong interpersonal skills
Ability to use standard office equipment
Familiarity with medical terminology
Additional Job Details (if applicable) Working Model Requirements
Monday–Friday, Full Time ET business hours required
Must be flexible to be on-site as needed at Brigham and Women’s Hospital Boston, MGH Boston or MGB Somerville sites
Hybrid role mostly onsite; about 1-2 days per week at home can be discussed and reviewed based on business needs
Remote work requires a stable, secure, quiet workstation
Remote Type Hybrid
Work Location 399 Revolution Drive
Scheduled Weekly Hours 40
Employee Type Regular
Work Shift Day (United States of America)
Pay Range $19.42 - $27.74/Hourly
Grade 3
EEO Statement Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework comprises ten competencies (half People-Focused, half Performance-Focused) defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
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Job Summary The Administrative Assistant specializes in providing routine administrative support for multiple directors in the department, under moderate supervision.
Responsibilities
Prepares reports, meeting minutes and correspondence.
Creates and edits documents, spreadsheets and presentations.
Manages schedules, arranges appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answers and transfers phone calls.
May perform transcription and proofreading, edit literature, and prepare applications for the department.
Remains knowledgeable of business unit policies.
May handle contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Performs other duties as assigned and complies with all policies and standards.
Qualifications Education
High School Diploma or Equivalent required
Technical/Vocational Diploma Related Field of Study preferred
Experience
At least 2-3 years of administrative assistant or secretarial experience required
Supports 5+ Directors within the Enterprise Pathology Administrative Team
Must be highly organized and detail oriented
Skills for Success
Proficiency with office procedures and equipment (filing, copying, scanning, printing, faxing)
Proficiency in MS Office
Ability to proofread and edit written documents
Ability to manage multiple systems and multitask
Time management for self and others
Strong verbal and written communication
Strong interpersonal skills
Ability to use standard office equipment
Familiarity with medical terminology
Additional Job Details (if applicable) Working Model Requirements
Monday–Friday, Full Time ET business hours required
Must be flexible to be on-site as needed at Brigham and Women’s Hospital Boston, MGH Boston or MGB Somerville sites
Hybrid role mostly onsite; about 1-2 days per week at home can be discussed and reviewed based on business needs
Remote work requires a stable, secure, quiet workstation
Remote Type Hybrid
Work Location 399 Revolution Drive
Scheduled Weekly Hours 40
Employee Type Regular
Work Shift Day (United States of America)
Pay Range $19.42 - $27.74/Hourly
Grade 3
EEO Statement Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework comprises ten competencies (half People-Focused, half Performance-Focused) defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
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