Commonwealth of Kentucky
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11/2/2025 (8:00 PM EDT)
25-06505
Administrative Specialist
Pay Grade12
Salary
$35,712.48 - $53,568.48 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
455 Park Place Suite 120B Lexington, KY 40511 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process. Weoffer an opportunity to work with individuals and families applying for public assistance benefits in theCommonwealth.
DCBS is searching for an Administrative Specialist who is highly skilled and motivated to help others. As anAdministrative Specialist, you will assume the duty of administrative support in order to optimize workflowprocedures in the office. This position will serve as a point of contact for all queries, requests, or issuesand will be an integral part of the workforce. This position works closely with the Field Services Supervisor to ensurepolicy and procedures are followed. You would be expected to perform at the highest quality to ensure servicesto the vulnerable citizens of the Commonwealth.
For more information on the Department for Community Based Services, please visit our website at:https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Career growth is encouraged through training and mentoring.
Responsibilities include but are not limited to: Receives, organizes, edits, corrects, or enter various data via keyboarding. Maintains files, logs, manuals or other documents. Prepares documents for filing, storage, data entry or other processing. Drafts or prepares correspondence, detail forms, reports or other materials. Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail. Checks, maintains or prepares records such as financial documents, office payroll, time and attendance, travel vouchers or related documents. Prepares daily, monthly or annual records or reports. Operates personal computers, office machines or other office equipment. Orders office supplies and/or maintains inventory of equipment, furniture or other items. Distributes incoming mail or other incoming material to office staff or prepares outgoing mail or parcels. Schedules appointments or meeting for managers or supervisor. Applies an agency's methods, procedures, rules or regulation to accomplish agency goals or objectives. The ideal candidate will possess:
Integrity and professionalism. Familiarity with office organization and optimization techniques. High degree of multi-tasking and time management capability. Excellent written and verbal communication skills. Exceptional customer service skills. Detail oriented. Quick learner. A willingness to work as part of a team. The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Andrea Queen at andrea.queen@ky.gov or 859-244-4313.
An Equal Opportunity Employer M/F/D
11/2/2025 (8:00 PM EDT)
25-06505
Administrative Specialist
Pay Grade12
Salary
$35,712.48 - $53,568.48 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
455 Park Place Suite 120B Lexington, KY 40511 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process. Weoffer an opportunity to work with individuals and families applying for public assistance benefits in theCommonwealth.
DCBS is searching for an Administrative Specialist who is highly skilled and motivated to help others. As anAdministrative Specialist, you will assume the duty of administrative support in order to optimize workflowprocedures in the office. This position will serve as a point of contact for all queries, requests, or issuesand will be an integral part of the workforce. This position works closely with the Field Services Supervisor to ensurepolicy and procedures are followed. You would be expected to perform at the highest quality to ensure servicesto the vulnerable citizens of the Commonwealth.
For more information on the Department for Community Based Services, please visit our website at:https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Career growth is encouraged through training and mentoring.
Responsibilities include but are not limited to: Receives, organizes, edits, corrects, or enter various data via keyboarding. Maintains files, logs, manuals or other documents. Prepares documents for filing, storage, data entry or other processing. Drafts or prepares correspondence, detail forms, reports or other materials. Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail. Checks, maintains or prepares records such as financial documents, office payroll, time and attendance, travel vouchers or related documents. Prepares daily, monthly or annual records or reports. Operates personal computers, office machines or other office equipment. Orders office supplies and/or maintains inventory of equipment, furniture or other items. Distributes incoming mail or other incoming material to office staff or prepares outgoing mail or parcels. Schedules appointments or meeting for managers or supervisor. Applies an agency's methods, procedures, rules or regulation to accomplish agency goals or objectives. The ideal candidate will possess:
Integrity and professionalism. Familiarity with office organization and optimization techniques. High degree of multi-tasking and time management capability. Excellent written and verbal communication skills. Exceptional customer service skills. Detail oriented. Quick learner. A willingness to work as part of a team. The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Andrea Queen at andrea.queen@ky.gov or 859-244-4313.
An Equal Opportunity Employer M/F/D