Minnesota Careers
Office & Admin Specialist Principal
Minnesota Careers, Shakopee, Minnesota, United States, 55379
Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.
Job Details
Working Title
:
Office & Administrative Specialist, Principal Job Class: Office & Administrative Specialist, Principal Agency: Corrections Department
Job ID:
89806 Location:
Shakopee Telework Eligible : No Full/Part Time : Full-Time Regular/Temporary:
Regular Who May Apply:
Open to all qualified job seekers Date Posted:
10/23/2025 Closing Date:
10/29/2025 Hiring Agency/Seniority Unit:
Minnesota Department of Corrections Work Location:
Minnesota Correctional Facility (MCF) - Shakopee Division/Unit:
Operations Work Shift/Work Hours:
Day Shift/7:00 AM - 3:30 PM Days of Work:
Monday - Friday Days Off:
Saturday and Sunday Travel Required : No Salary Range:
$24.12 - $32.54 / hourly; $50,363 - $67,944 / annually Classified Status:
Classified FMLA:
Non-exempt Bargaining Unit/Union:
AFSCME 206 Designated in Connect 700 Program for Applicants with Disabilities
: Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position will provide confidential administrative support for the Physical Plant Director (PPD), and Associate Warden of Administration (AWA) at the Minnesota Correctional Facility (MCF) - Shakopee. The position will maintain regulatory compliance reporting for all regulatorily Governing authorities. This includes all operating permit compliance documentation, inspections, funding, and data entry for MN-B3, recycling & waste, and other regulatory compliance data as needed.
The position will support the Associate Warden and Physical Plant Director in all aspects to support efficient operations of MCF-Shakopee. This position serves as information hub for the PPD, and AWA, to disseminate information, issue work orders, and maintain the Archibus work order system.
This position serves an important role in managing the purchase orders and budgetary needs for the physical plant and other budgets as assigned. Provide budget administration for plant operations on day-to-day activities, make budget decisions independently between blanket PO's and EIOR's with assistance from their supervisor if needed. Works with finance to move money between budgets that the PPD has overall budget management over.
This position is BCA Certified and responsible for processing visitor background security clearance submissions for contractors, visitors, and other service within the secured perimeter.
Qualifications
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Two (2) years of experience as an executive assistant, senior administrative assistant, office manager, or similar role. Database management skills sufficient to update and maintain data in BCA, COMS, Criminal Justice InformationSystem (CJIS), and offender base files Customer service skills sufficient to provide prompt, courteous and accurate information on the phone, through email and other written correspondence. High level of organizational skills and time management skills with the ability to manage competing priorities. Skills in researching and compiling data/information. Skills in computer software programs for word processing, spreadsheets, PDFs, and databases to create, modify, and protect files. Communication skills (reading, writing and speaking) sufficient to read, explain and interpret a variety ofdocuments, policies and procedures and compose and edit correspondence and reports. Demonstrated problem-solving skills and use of professional judgment to resolve complex issues. Proven ability to maintain confidentiality of all data and information. BCA certification or the ability to obtain this certification within the probationary period. Preferred Qualifications
The following qualifications are strongly desired of applicants seeking consideration for this position:
Experience using BCA, CJIS, and/or COMS. Knowledge of data privacy and the Minnesota Data Practices Act. Working knowledge of ARCHIBUS and the Electronic Inter-Office Requisition (EIOR) purchasing system. Experience in a correctional environment. Experience in developing administrative and programmatic procedures sufficient to obtain, organize, and draft materials Physical Requirements
The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Lisa Duffin at Lisa.Duffin@state.mn.us .
Additional Requirements
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Lisa Duffin at Lisa.Duffin@state.mn.us or 651-361-7305 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Duffin at Lisa.Duffin@state.mn.us
About Department of Corrections
Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person's custody status, our mindset is the same: a person's path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Details
Working Title
:
Office & Administrative Specialist, Principal Job Class: Office & Administrative Specialist, Principal Agency: Corrections Department
Job ID:
89806 Location:
Shakopee Telework Eligible : No Full/Part Time : Full-Time Regular/Temporary:
Regular Who May Apply:
Open to all qualified job seekers Date Posted:
10/23/2025 Closing Date:
10/29/2025 Hiring Agency/Seniority Unit:
Minnesota Department of Corrections Work Location:
Minnesota Correctional Facility (MCF) - Shakopee Division/Unit:
Operations Work Shift/Work Hours:
Day Shift/7:00 AM - 3:30 PM Days of Work:
Monday - Friday Days Off:
Saturday and Sunday Travel Required : No Salary Range:
$24.12 - $32.54 / hourly; $50,363 - $67,944 / annually Classified Status:
Classified FMLA:
Non-exempt Bargaining Unit/Union:
AFSCME 206 Designated in Connect 700 Program for Applicants with Disabilities
: Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position will provide confidential administrative support for the Physical Plant Director (PPD), and Associate Warden of Administration (AWA) at the Minnesota Correctional Facility (MCF) - Shakopee. The position will maintain regulatory compliance reporting for all regulatorily Governing authorities. This includes all operating permit compliance documentation, inspections, funding, and data entry for MN-B3, recycling & waste, and other regulatory compliance data as needed.
The position will support the Associate Warden and Physical Plant Director in all aspects to support efficient operations of MCF-Shakopee. This position serves as information hub for the PPD, and AWA, to disseminate information, issue work orders, and maintain the Archibus work order system.
This position serves an important role in managing the purchase orders and budgetary needs for the physical plant and other budgets as assigned. Provide budget administration for plant operations on day-to-day activities, make budget decisions independently between blanket PO's and EIOR's with assistance from their supervisor if needed. Works with finance to move money between budgets that the PPD has overall budget management over.
This position is BCA Certified and responsible for processing visitor background security clearance submissions for contractors, visitors, and other service within the secured perimeter.
Qualifications
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Two (2) years of experience as an executive assistant, senior administrative assistant, office manager, or similar role. Database management skills sufficient to update and maintain data in BCA, COMS, Criminal Justice InformationSystem (CJIS), and offender base files Customer service skills sufficient to provide prompt, courteous and accurate information on the phone, through email and other written correspondence. High level of organizational skills and time management skills with the ability to manage competing priorities. Skills in researching and compiling data/information. Skills in computer software programs for word processing, spreadsheets, PDFs, and databases to create, modify, and protect files. Communication skills (reading, writing and speaking) sufficient to read, explain and interpret a variety ofdocuments, policies and procedures and compose and edit correspondence and reports. Demonstrated problem-solving skills and use of professional judgment to resolve complex issues. Proven ability to maintain confidentiality of all data and information. BCA certification or the ability to obtain this certification within the probationary period. Preferred Qualifications
The following qualifications are strongly desired of applicants seeking consideration for this position:
Experience using BCA, CJIS, and/or COMS. Knowledge of data privacy and the Minnesota Data Practices Act. Working knowledge of ARCHIBUS and the Electronic Inter-Office Requisition (EIOR) purchasing system. Experience in a correctional environment. Experience in developing administrative and programmatic procedures sufficient to obtain, organize, and draft materials Physical Requirements
The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Lisa Duffin at Lisa.Duffin@state.mn.us .
Additional Requirements
The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Lisa Duffin at Lisa.Duffin@state.mn.us or 651-361-7305 .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lisa Duffin at Lisa.Duffin@state.mn.us
About Department of Corrections
Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person's custody status, our mindset is the same: a person's path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.