State of Oklahoma is hiring: Administrative Assistant in Oklahoma City

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Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

Participate in the development of training materials and the presentation of various training programs for the State Election Board Staff, County Election Board members and staff, and for Precinct Officials.

Provide assistance to the Training Coordinator with scheduling and record-keeping for new County Election Board Secretaries, Assistant Secretaries, for new State Election Board Staff, and various on-going training events and activities.

Assist Training Coordinator in reviewing and updating Blueprint for Independent Training (BIT) modules. Help develop administrative staff by providing information, educational opportunities and growth opportunities

Provide Modern Election Support Application (MESA) general user support as needed and as directed to County Election Boards.

Provide editorial, graphics, and production support and assistance in Support Services as needed and directed in the development of various agency publications and materials for both print and online distribution.

Coordinate collection, compilation, and distribution of statistical information from County Election Boards and other sources as needed for use in inventory planning and to meet various requests for data from legislators and the general public.

Other projects and duties as assigned by the Director of Support Services.

Level Descriptor

This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services.

Minimum Qualifications

Professionalism

Excellent writing and editing skills

Excellent verbal communication skills

Experience working with records and statistics

Proficient in Windows-based software

Attention to detail and accuracy

Display discretion and judgment

Preferred Qualifications

Experience in teaching/training adults

Experience in election administration in Oklahoma

Experience with graphics, page layout, and/or publication-building software

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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