Shintech is hiring: Administrative Assistant in Headquarters

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The Administrative Assistant provides daily support to office operations by performing various administrative functions, streamlining office processes, and ensuring efficient communication.

Duties & Responsibilities

Office Administration

• Perform general daily administrative tasks to support management and staff.
• Coordinate incoming and outgoing correspondence.
• Receive incoming mail and deliveries and distribute appropriately.
• Package and ship outgoing mail, gifts, etc.
• Answer phone calls and direct inquiries.
• Greet customers and provide exceptional customer service.
• Maintain and facilitate repair of office equipment.
• Coordinate office and kitchen supplies and inventory, ensuring all necessary materials are stocked.
• Coordinate customer relations inventory and company‑branded merchandise as necessary.
• Assist with accounting tasks such as invoicing and tracking expenses.
• Improve office processes and procedures for greater efficiency and productivity.

Communication

• Serve as the point of contact for inquiries, visitors, vendors, building announcements, etc.
• Liaison to office building management to coordinate building access, parking assignments, repairs, cleaning, deliveries, etc.

Planning And Scheduling

• Coordinate meetings, appointments, travel arrangements, luncheons, events, and other activities as required.

Document Control And Record Retention

• Prepare and edit reports, presentations, and other pertinent documents; retain records as scheduled.
• Maintain and update company databases and contact lists.
• Maintain appropriate filing systems.

Other duties, projects, etc., as assigned.

Qualifications

High School Diploma or GED is required. An Associate’s degree in business or a related field is preferred. Two years’ experience in an office environment is required.

• Knowledge and application of corporate compliance rules, regulations, policies, and procedures
• Microsoft applications (Word, Outlook, Access, Excel, PowerPoint, etc.)
• Strong organization and prioritization skills
• Strong communication and organizational skills with attention to detail
• Strong interpersonal / customer service skills
• Ability to read, write and speak English in a clear, concise manner
• Authorized to work in the United States without sponsorship

Physical Requirements

• Lift up to 10 pounds regularly
• Regularly required to sit, stand, or walk in the office
• Bend, reach, kneel, and stoop occasionally
• Schedule is Monday through Friday, but occasional overtime may be required based on business needs

Work Environment

• Work is performed indoors (climate controlled) in a professional office environment
• Occasional travel to manufacturing sites (5%)

Competencies

• Integrity / Ethics
• Critical Evaluation / Decision Making
• Customer Focus
• Work Standards / Quality
• Reliability/Dependability
• Teamwork / Collaboration
• Initiative
• Communication
• Flexibility / Adaptability

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Chemical Manufacturing

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