nLeague is hiring: Administrative Assistant in Indianapolis

Data and Record Assistant

Department: IN-DCS

Location: DCS Central Office, 402 West Washington Street W386, Indianapolis, IN 46204

Duration: 8+ Months

Responsibilities

• This position would also create both hard and soft folders for the cost reports.
• • Hard/physical folders consist of: Cost Report, Cost per Day, Personnel, Desk Audit Analysis, Financial documents, Licenses, Vendor Cost per Day and Personnel Analysis (if applicable), and any email correspondence with pertinent information.
  • Soft/digital folders stored on the Rate Setting server should contain the same information as the hard folders, plus other info pertaining directly to the cost report.
• Gather cost report info for auditor: serve as first point of contact for cost report submission, oversee creation of folders, ensure attachments on iRate, check rate adjustments, research budgeted report status, verify tier listing.
• Update primary contact person: verify name, email, address, phone; log to KidTraks.
• Purgatory cost reports: handle vendor reports stuck in purgatory, copy budgeted reports, roll over copies, research until desk audit; assist with grant research, RMS roster list, time study, job descriptions, etc.
• Rate and profit margin research: research rate changes, Social Security/Medicare rates, FICA taxes, LCPA caseload ratio, etc., update spreadsheets before bulletins.
• Start Q&A process: create checklists verifying various criteria (tax rates, LCPA limits, licensing, etc.).

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Industries

Staffing and Recruiting