LHH is hiring: Administrative Assistant in Indianapolis

Overview

LHH is currently recruiting for an Administrative Assistant for one of our clients on the north side of Indianapolis, IN. This is a fully onsite direct hire position.

Are you an organized, detail-oriented professional looking for your next opportunity? We’re seeking an Administrative Assistant who thrives in a fast-paced environment and enjoys supporting a dynamic team. If you have a knack for document management, enjoy creative writing, and are comfortable juggling multiple priorities, this could be the perfect fit for you!

Key Responsibilities

• Finalize letters, research addresses, and ensure documents are polished and accurate
• Prepare, proofread, assemble, and distribute documents related to property acquisition
• Manage filing systems and transition documents from paper to electronic formats
• Maintain strict file management practices and control document versioning
• Process outgoing mail, including property owner payments and packages (UPS, USPS)
• Stay current with postal regulations and interact with account reps (Pitney Bowes, UPS, FedEx)
• Prepare agreements and related documents
• Research property records to update titles and encumbrances
• Perform quality control and review of documents
• Collaborate with marketing to maintain brand standards in document creation
• Assist with tracking real estate acquisitions and generating progress reports
• Provide status updates to project managers
• Attend management meetings, take minutes, and assemble meeting packets
• Arrange meeting amenities and coordinate with IT for conference needs
• Fill in as receptionist/switchboard as needed, with full understanding of front desk operations

What We’re Looking For

• 3-5 years of related administrative experience required
• Some post-secondary training is a plus
• Strong typing and communication skills
• Excellent writing and problem-solving abilities
• Intermediate to advanced knowledge of office methods and procedures
• Intermediate or advanced Excel skills preferred

Work Environment

• This role is fully onsite, primarily indoors, and involves sitting for extended periods. Reasonable accommodations can be made for temporary needs.

Compensation & Benefits

• Compensation range: $20-$30/hr ($41,000-$62,400 annually)
• Hours: Monday-Thursday 7:00am-4:30pm, Friday 7:00am-12:00pm
• Full benefits offered, including medical, dental, vision, life, and 401k