Executive Assistant Job at Outlook Therapeutics, Inc. in Nashville

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Executive Assistant

Location: Nashville/Franklin TN (Remote with additional in person meetings & office time)

Reports to: Chief Executive Officer (CEO)

Company Overview

Outlook Therapeutics is a biopharmaceutical company focused on the development and commercialization of our anti-VEGF ophthalmology biologic for wet AMD and related conditions. Our mission is to be one of the best places to work in biotech, with a commitment to our employees that matches our dedication to serving patients.

Position Summary

The Executive Assistant will provide high-level administrative support to our CEO, CFO, and other senior leaders. This is a fast-paced, hands-on role requiring exceptional organizational skills, discretion, and adaptability.

Key Responsibilities

• Manage complex calendars, scheduling, and coordination for executives.
• Arrange and manage domestic and international travel.
• Organize and prepare materials for ExCom and Board meetings.
• Coordinate special projects and cross-functional initiatives.
• Support high-level meetings, including agenda creation and follow-up actions.
• Act as a liaison with internal and external stakeholders.

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives, ideally in biotech or pharma.
• Exceptional organizational and communication skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Ability to handle confidential information with discretion.
• Flexibility to support executives across EST and CST time zones.

Base salary range: $90,000–$105,000, commensurate with experience. Total compensation includes a competitive benefits package, 401(k) match, and additional perks.