Executive Assistant Job at DK Global, Inc. in Redlands

DK Global, Inc. is looking for an energetic, detail-oriented Executive Assistant for our national visual media company. The Executive Assistant works directly for the CEO to support different department heads in daily tasks, as well as special projects. An ideal candidate will work well under pressure, be highly organized, and have great instincts and intuition. This candidate should exhibit high standards and be able to efficiently transition between multiple tasks without letting things fall through the cracks. The position requires strong verbal and written communication skills, prioritization ability, excellent computer capabilities, and basic accounting experience. Individuals who thrive on learning new skills and effectively juggling multiple tasks are encouraged to apply.

Job Responsibilities

• Provides administrative support to the CEO, managing access to the executive and maintaining the executive's schedule.
• Prepares correspondence for executive communication. Organizes and maintains files of executive correspondence and records. Schedules appointments and makes arrangements for meetings, conferences, and travel.
• Develops solutions to problems or issues in support of administrative processes and procedures. May be assigned projects that involve providing guidance or direction to team members.
• Fields phone calls and directs callers to appropriate contacts in the office. Records detailed messages if the desired individual is not available or directs them to another person who can assist.
• Records minutes, drafts letters and memos.
• Plans and organizes events.
• Proofs letters and documents.
• Runs local errands such as depositing checks, dropping off shipments, and picking up orders.
• Performs general office duties: sending faxes, filing, greeting office visitors, etc.
• Conducts light accounting duties.

Requirements

• 6+ years in an administrative or executive assistant role.
• Bachelor’s degree or equivalent preferred.
• Strong attention to detail.
• Exceptional verbal and written communication skills to effectively interact with all levels of management, staff, clients, and departments.
• Ability to prioritize and multitask in a fast‑paced environment with minimal supervision.
• Ability to swiftly respond to multiple demanding situations and switch gears quickly.
• Outstanding interpersonal and organizational skills with strong attention to detail.
• Excellent computer skills, including proficiency with Microsoft Office, internet research, and accurate typing.
• Adaptability to new technology.
• Experience with QuickBooks, Word, Excel, and Outlook.

Employee Benefits

• Employee matching simple IRA program.
• Six annual paid holidays.
• Starting at two weeks paid vacation.
• Company co‑sponsored medical, dental, and vision insurance.

Job Type: Full‑time

Pay: $60,000 to $80,000 per year

D.K. Global, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.