Corporate Legal Secretary Job at Choice Specialists in Dallas

Base pay range

$78,000.00/yr - $95,000.00/yr

Direct Hire Recruiter at Choice Specialists

A leading international law firm is seeking a Legal Secretary to support their Investment Funds practice in the Dallas office. This role offers a hybrid work schedule and the opportunity to work with a highly regarded team in a fast-paced, professional environment.

What You’ll Do

As a Legal Secretary, you’ll provide high-level administrative and secretarial support to attorneys and advisors, ensuring exceptional service and seamless day-to-day operations. Key responsibilities include:

• Drafting, editing, and proofreading documents with accuracy and attention to detail
• Managing attorney calendars, scheduling meetings and conference calls across time zones
• Coordinating travel arrangements (domestic and international) and maintaining detailed itineraries
• Handling client billing, time entry, and expense reports in partnership with the firm’s administrative teams
• Organizing and maintaining case and client files in the document management system
• Managing incoming and outgoing correspondence, mail, and courier services
• Proofreading and redlining documents for grammar, punctuation, and formatting
• Conducting research and maintaining client databases and contact lists
• Coordinating CLE requirements and assisting with document management and filings
• Collaborating with internal departments and providing back-up support across the practice group

What We’re Looking For

• Minimum 5 years of legal secretarial experience (Investment Funds or Corporate preferred)
• High school diploma required; associate or bachelor’s degree preferred
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with NetDocuments, Chrome River, InterAction, Intapp, Carpe Diem, or iTimekeep
• Excellent grammar, spelling, and proofreading skills
• Strong organizational and time management abilities with keen attention to detail
• Ability to handle multiple priorities in a fast-paced environment
• Exceptional client service orientation and professional communication skills
• Commitment to confidentiality and adherence to the firm’s Core Values

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Legal and Administrative

Industries

• Law Practice

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)