Choice Specialists is hiring: Litigation Legal Secretary in Dallas

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A law firm in Downtown Dallas is seeking an experienced Executive Legal Secretary to support multiple attorneys in their Litigation Section. This role requires someone highly organized, detail-oriented, and proactive—someone who thrives in a fast-paced legal environment and can handle confidential matters with professionalism and discretion.

Key Responsibilities

• Prepare and format legal documents including briefs, complaints, motions, subpoenas, and summonses.
• Coordinate and e-file documents in State and Federal courts.
• Maintain case calendars, deadlines, and reminders in Court Alert.
• Organize and manage documents within the firm’s document management system (NetDocs).
• Open new matters, run conflict checks, and assist with client intake coordination.
• Prepare notebooks, binders, exhibits, and client meeting materials.
• Manage attorney calendars, schedule meetings and conferences, and coordinate video conferencing.
• Assist with billing processes, time entry, and expense reporting.
• Handle travel arrangements, CLE submissions, and attorney membership filings.
• Proofread documents for accuracy and consistency.
• Provide exceptional client service and maintain confidentiality at all times.
• Collaborate with team members to ensure seamless support coverage during absences.

Qualifications

• 3–5 years of litigation experience required; mid-to-large law firm experience strongly preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel), NetDocs, Carpe Diem, and Chrome River.
• Solid knowledge of ECF and Texas State e-filing systems; familiarity with state and federal court rules.
• Advanced document preparation skills (styles, TOCs, TOAs, cross-references, redlines, etc.).
• Excellent attention to detail, organization, and proofreading skills.
• Strong interpersonal and communication skills; able to work well both independently and within a team.
• Ability to handle multiple priorities in a deadline-driven environment with professionalism.
• Willingness to work overtime as needed.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Legal and Administrative

Industries

Law Practice

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