STSI (Staffing Technical Services Inc.) is hiring: Office Assistant (34491) in T

Office Assistant

Location: Maitland, FL (On-site)

Benefits: Standard Medical, Dental, and 401(k)

Pay Range: $30.00 - $35.00

The Office Assistant is responsible for providing administrative support to ensure continuity of daily office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives. The Office Assistant coordinates office support services and facilities management to ensure organizational effectiveness and efficiency of the office.

Responsibilities

• Provide high level administrative support to the Office Manager, managing schedules, appointment requests and a high volume of meetings and events.
• Support Global Practice, business line leaders and office staff with a variety of administrative and operational tasks.
• Maintain office reception area, greet guests, and refer callers to appropriate parties.
• Plan, coordinate and facilitate on-site and off-site meetings for the office.
• Coordinate and manage office events and activities, oversee catering and conference room management for events; event set up and tear down.
• Assist office leadership team with conference room set up as requested.
• Prepare messaging and correspondence including emails, meeting agendas and meeting minutes.
• Gather, compile, verify, proofread, and analyze information to prepare documents such as memos, letters, reports and PowerPoint presentations.
• Maintain seating charts in BlueMaps.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Process office accounts payable invoices.
• Coordinate and maintain overall office appearance including the kitchenette, furniture, equipment, and supply inventory.
• Daily maintenance of coffee machine and supplies.
• Administer office access security (badging and keys).
• Support management and human resources with new hires and separations.
• Manage office correspondence, letters, packages, etc.
• Coordinate with building management on office maintenance.
• Perform other duties as assigned.
• Comply with all policies and standards.

Requirements

• High School Diploma/GED + minimum 11 years relevant experience, or associate’s degree + 10 years, or bachelor’s degree + 8 years.
• Applicable office/clerical experience preferred.
• Advanced knowledge in Microsoft Word, Excel, and PowerPoint required.
• Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization.
• Ability to exercise discretion and confidentiality.
• Excellent organizational, prioritization and time management skills.

Seniority Level

Mid-Senior level

Employment Type

Contract

Job Function

Information Technology

Industries

Software Development

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these characteristics.