ESPO Corporation is hiring: Office Assistant in Town of Florida

Office Assistant – Maitland, FL (Contract-to-Hire). Our global EPC Firm client is hiring an Office Assistant for a contract-to-hire opportunity in their Maitland, FL office.

The Office Assistant provides administrative support to the office to ensure continuity of daily functions and operations. This role coordinates with leadership to support global practice and business line goals, oversees office support services and facilities management, and helps ensure organizational effectiveness and efficiency.

• Provide administrative support for document delivery, including printing, binding, notarizing, and mailing.
• Maintain safety and cleanliness of the reception area, kitchen, conference rooms, shared spaces, furniture, and equipment.
• Order office, kitchen, and bathroom supplies and monitor inventory based on needs.
• Welcome all guests, clients, and visitors in a professional and friendly manner.
• Direct incoming calls to the proper party within the organization.
• Plan, coordinate, and facilitate on-site and off-site meetings, including catering, rentals, room configurations, and attendance. Microsoft Office experience.
• Assist office leadership with calendar management, conference call scheduling, related conference room setup, expense reports, and meeting coordination as requested.
• Prepare messaging and correspondence including meeting agendas, and meeting minutes as directed by management.
• Receive and sign office mail and packages and contact the employee-owner for pickup.
• Monitor, review, and approve standard expenditures to ensure office activities stay within budgets.
• Process office accounts payable invoices.
• Administer office access security (badging and keys).
• Coordinate with building management to address and resolve maintenance issues.
• Troubleshoot printer issues and submit support tickets for repair or replacement.
• Complete all other duties as assigned.

Requirements

• High School Degree + minimum 5 years of relevant experience
• Associates + minimum 4 years of relevant experience
• Bachelors + minimum 2 years of relevant experience
• Must be punctual, professional, and onsite every weekday (M-F).
• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint, etc.).
• Ability to work independently with accuracy, reliability, and problem-solving skills.
• Excellent organizational, attention to detail, prioritization, and time management skills.
• Demonstrated ability to communicate professionally with all levels inside and outside the organization (e.g., clients, vendors, partners).
• Ability to exercise discretion and maintain confidentiality.

ESPO Corporation Leaders in Technical Recruiting & Staffing since 1965. ESPO has a comprehensive benefits package which includes PTO, group health and dental insurance, and 401k after waiting periods. We are an Equal Opportunity Employer and value diversity. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other protected characteristic by law. If you need assistance applying, please contact us directly.

Details

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industries: Oil and Gas, Renewable Energy, Semiconductor Manufacturing, and Utilities