Teleflex
Senior Administrative Assistant
Date:
Oct 24, 2025
Location:
Morrisville, NC, US
Company:
Teleflex
Expected Travel
: None
Requisition ID
:12966
About Teleflex Incorporated
As a global provider of medical technologies, Teleflex is driven by our purpose to improve the health and quality of people’s lives. Through our vision to become the most trusted partner in healthcare, we offer a diverse portfolio with solutions in the therapy areas of anesthesia, emergency medicine, interventional cardiology and radiology, surgical, vascular access, and urology. We believe that the potential of great people, purpose-driven innovation, and world-class products can shape the future direction of healthcare.
Teleflex is the home of Arrow™, Barrigel™, Deknatel™, LMA™, Pilling™, QuikClot™, Rüsch™, UroLift™ and Weck™ – trusted brands united by a common sense of purpose.
At Teleflex, we are empowering the future of healthcare. For more information, please visit
teleflex.com
.
Surgical
- Whatever the latest surgical breakthrough looks like, Teleflex is working to make it happen. From our
MiniLap™ Percutaneous Surgical System
to our
Weck™ Hem-o-lok™ Polymer Locking Ligation System
, and
Weck™ EFx Shield™ Fascial Closure System
, our portfolio of products adds up to a powerful offering of solutions that help to improve patient outcomes. These innovative, minimally invasive surgery products are offered alongside time-tested and trusted
Pilling™ Surgical Instrument
and
Lightsource
solutions, as well as the
Titan SGS™ Stapler
portfolio that equips surgeons with advanced bariatric technologies that are designed to deliver a consistent sleeve shape to help enhance perioperative outcomes in sleeve gastrectomy. This wide array of devices and instruments helps meet the challenges of an evolving healthcare environment.
Position Summary
Within the Surgical Business Unit, this Senior Administrative Assistant role provides administrative support for Marketing and R&D members, both in the Morrisville office as well as in the field/global locations. The role reports directly to the VP of Marketing, with a matrix reporting relationship to the VP of R&D, and supporting their broader teams as needed. Interfacing with field sales management is routine, with ongoing occasional interaction with field sales reps. This position will also coordinate closely with the Executive Assistant to Surgical BU President, as well as their administrative peers.
Principal Responsibilities
• Maintain calendars and coordinate meetings, webinars, and conference calls. Prepare agendas, publish minutes, and prioritize schedules as necessary. Seek/find/control meeting and lodging space for key meetings as necessary.
• Develop and process presentations, letters, documents, spreadsheets, charts, and reports using Microsoft Office software.
• Prepare, process, and complete expense reports for assigned direct staff through the expense reporting system.
• Arrange domestic and international business travel, including necessary reservations and supporting critical international documentation supporting such.
• Manage the new vendor set up, purchase orders and check request process for marketing vendors and where applicable, R&D vendors.
• Maintain the compliance folders for local/regional/global trade shows.
• Support the new hire onboarding process, include coordinating computer setup, updating email distribution lists and establishing initial 1:1 meet and greet meetings.
• Maintain and order office supplies.
• Schedule and plan for meetings, in-house and offsite, inclusive of catering needs
• Assist in planning team activities.
• Maintain existing and create new files, contact lists, itineraries, and mailings as needed.
• Monitor deadlines & track progress toward task completion, communicating with management as appropriate.
• Complete other duties as assigned.
Education / Experience Requirements
A high school diploma and direct relevant prior administrative support of senior leadership positions or executive staff is a must, with expectation of 6-8 years of experience minimum. A bachelor’s degree or equivalent combination of education and experience with 4-6 years of administrative experience would be a plus.
Specialized Skills / Other Requirements
• Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
• This role will also interface with Marketing team members outside the US (Ireland and England), so global cultural sensitivity is a must. Prior experience booking international and domestic travel is also a must.
• Excellent oral and written communication skills
• Excellent organizational skills
• High attention to detail
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Team-oriented with strong interpersonal skills.
• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar.
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
• Professionalism - Reacts well under pressure; treats others with respect and consideration regardless of their status or position.
• Adaptability - Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction.
• Initiative - Volunteers readily; Takes independent actions and calculated risks; Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.
#LI-DR1
At Teleflex, we follow a comprehensive hiring process. We do not accept unsolicited resumes from agency recruiters or 3rd party firms. We do not make unsolicited job offers. We do not ask for money or require equipment purchase up-front.
Teleflex Incorporated is an equal opportunity employer. Applicants will be considered without regard to age, race, religion, color, national origin, ancestry, sexual orientation, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 877-880-8588 or Talent@Teleflex.com.
Teleflex, the Teleflex logo, Arrow™, Barrigel™, Deknatel™, LMA™, Pilling™, QuikClot™, Rüsch™, UroLift™ and Weck™ are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.
© 2025 Teleflex Incorporated. All rights reserved.
Date:
Oct 24, 2025
Location:
Morrisville, NC, US
Company:
Teleflex
Expected Travel
: None
Requisition ID
:12966
About Teleflex Incorporated
As a global provider of medical technologies, Teleflex is driven by our purpose to improve the health and quality of people’s lives. Through our vision to become the most trusted partner in healthcare, we offer a diverse portfolio with solutions in the therapy areas of anesthesia, emergency medicine, interventional cardiology and radiology, surgical, vascular access, and urology. We believe that the potential of great people, purpose-driven innovation, and world-class products can shape the future direction of healthcare.
Teleflex is the home of Arrow™, Barrigel™, Deknatel™, LMA™, Pilling™, QuikClot™, Rüsch™, UroLift™ and Weck™ – trusted brands united by a common sense of purpose.
At Teleflex, we are empowering the future of healthcare. For more information, please visit
teleflex.com
.
Surgical
- Whatever the latest surgical breakthrough looks like, Teleflex is working to make it happen. From our
MiniLap™ Percutaneous Surgical System
to our
Weck™ Hem-o-lok™ Polymer Locking Ligation System
, and
Weck™ EFx Shield™ Fascial Closure System
, our portfolio of products adds up to a powerful offering of solutions that help to improve patient outcomes. These innovative, minimally invasive surgery products are offered alongside time-tested and trusted
Pilling™ Surgical Instrument
and
Lightsource
solutions, as well as the
Titan SGS™ Stapler
portfolio that equips surgeons with advanced bariatric technologies that are designed to deliver a consistent sleeve shape to help enhance perioperative outcomes in sleeve gastrectomy. This wide array of devices and instruments helps meet the challenges of an evolving healthcare environment.
Position Summary
Within the Surgical Business Unit, this Senior Administrative Assistant role provides administrative support for Marketing and R&D members, both in the Morrisville office as well as in the field/global locations. The role reports directly to the VP of Marketing, with a matrix reporting relationship to the VP of R&D, and supporting their broader teams as needed. Interfacing with field sales management is routine, with ongoing occasional interaction with field sales reps. This position will also coordinate closely with the Executive Assistant to Surgical BU President, as well as their administrative peers.
Principal Responsibilities
• Maintain calendars and coordinate meetings, webinars, and conference calls. Prepare agendas, publish minutes, and prioritize schedules as necessary. Seek/find/control meeting and lodging space for key meetings as necessary.
• Develop and process presentations, letters, documents, spreadsheets, charts, and reports using Microsoft Office software.
• Prepare, process, and complete expense reports for assigned direct staff through the expense reporting system.
• Arrange domestic and international business travel, including necessary reservations and supporting critical international documentation supporting such.
• Manage the new vendor set up, purchase orders and check request process for marketing vendors and where applicable, R&D vendors.
• Maintain the compliance folders for local/regional/global trade shows.
• Support the new hire onboarding process, include coordinating computer setup, updating email distribution lists and establishing initial 1:1 meet and greet meetings.
• Maintain and order office supplies.
• Schedule and plan for meetings, in-house and offsite, inclusive of catering needs
• Assist in planning team activities.
• Maintain existing and create new files, contact lists, itineraries, and mailings as needed.
• Monitor deadlines & track progress toward task completion, communicating with management as appropriate.
• Complete other duties as assigned.
Education / Experience Requirements
A high school diploma and direct relevant prior administrative support of senior leadership positions or executive staff is a must, with expectation of 6-8 years of experience minimum. A bachelor’s degree or equivalent combination of education and experience with 4-6 years of administrative experience would be a plus.
Specialized Skills / Other Requirements
• Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
• This role will also interface with Marketing team members outside the US (Ireland and England), so global cultural sensitivity is a must. Prior experience booking international and domestic travel is also a must.
• Excellent oral and written communication skills
• Excellent organizational skills
• High attention to detail
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Team-oriented with strong interpersonal skills.
• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar.
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values.
• Professionalism - Reacts well under pressure; treats others with respect and consideration regardless of their status or position.
• Adaptability - Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction.
• Initiative - Volunteers readily; Takes independent actions and calculated risks; Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.
#LI-DR1
At Teleflex, we follow a comprehensive hiring process. We do not accept unsolicited resumes from agency recruiters or 3rd party firms. We do not make unsolicited job offers. We do not ask for money or require equipment purchase up-front.
Teleflex Incorporated is an equal opportunity employer. Applicants will be considered without regard to age, race, religion, color, national origin, ancestry, sexual orientation, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact us at: 877-880-8588 or Talent@Teleflex.com.
Teleflex, the Teleflex logo, Arrow™, Barrigel™, Deknatel™, LMA™, Pilling™, QuikClot™, Rüsch™, UroLift™ and Weck™ are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and/or other countries.
© 2025 Teleflex Incorporated. All rights reserved.