Office Assistant - EDC Job at Gallup-McKinley County Schools in Gallup

Overview

Title: Office Assistant

Classification: Classified

Department: Educational Development Center

Position Type: Secretarial/Clerical/ Secretary - 12-Months

Work Hours: 7.5 hours per day – 37.5 hours per work week

Contract Length: 236 days

Salary: Student Support Secretary Salary Schedule (Non-CBA) HS - $40,491 / HS30 - $46,276 / HS60 - $52,060

Date Posted: 10/21/2025

Closing Date: 11/04/2025

Responsibilities

1. Type, proofread and word process a variety of documents and forms including general correspondence, reports, orders and memoranda from rough drafts or verbal instruction.
2. Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
3. Calculate and collect fees for applications, registrations and licenses; issue receipts for fees collected.
4. Operate a variety of office equipment including a copier, facsimile machine, microfilm machine, and computer; input and retrieve data and text; organize and maintain disk storage and filing.
5. Participate in the maintenance of a complex filing system; perform various clerical duties in support of assigned functions.
6. Participate in the requisition of maters and supplies.
7. Answer the telephone and wait on the general public; provide information on departmental and District policies and procedures as required.
8. Process the mail including receiving, sorting and distributing incoming and outgoing correspondence.
9. Participate in the facilitation of assigned departmental special events, special projects, awards or newsletters.
10. Perform related duties and responsibilities as required.

Education

Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training.

Environmental Conditions

Office environment; works with computers

Physical Requirements

Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 20 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.

Equipment/Technology Handled

Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.

Work Environment

Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required.

All GMCS schools are eligible for the Public Service Loan Forgiveness Program (PSLF).

Applications

All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position.